InformationNOW Elementary Scheduling

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1 InfrmatinNOW Elementary Scheduling Abut Elementary Scheduling Elementary scheduling is used in thse schls where grups f students remain tgether all day. Fr infrmatin n scheduling students using the Requests methd, see the InfrmatinNOW Scheduling Quick Reference Guide. Scheduling Setup Academic Sessin A new academic sessin will need t be created prir t scheduling. Schls new t InfrmatinNOW will create the academic sessins under the apprpriate schl(s). Fr details, see the InfrmatinNOW Creating An Academic Sessin Quick Reference Guide. Once the new academic sessin is created, switch t the academic sessin under Preferences Change Cntext. Lkups The lkups (cde banks) listed belw will need t be verified prir t scheduling. G t Scheduling Lkups and select frm the drp-list. Then click Refresh. All lkups are district-wide cdes, with the exceptin f Terms and Perids. Bell Schedules Blcks Nte: D nt delete any cdes that are attached t the current academic sessin. Classificatin f Instructinal Prgram (CIP) Curse Type Difficulty Level Funding Methd Instructinal Setting Mdels Quick Reference Guide STI_ InfrmatinNOW Elementary Scheduling 1

2 Perids Teaching Methd Terms Rms T set up rms, g t Schls/District Schl Rms tab and d the fllwing: Add new rms, entering the infrmatin belw fr each. *Rm number Max Capacity *Rm Descriptin Lcatin View rms t update existing infrmatin as needed. Delete any rms n lnger used. Teachers Teacher/staff infrmatin shuld be set up under Staff Staff Maintenance. Fr details entering staff infrmatin, please refer t the InfrmatinNOW Staff Quick Reference Guide. Add new staff as necessary. View existing staff recrds t update applicable infrmatin. Delete any staff members wh have left the district and will nt return. Valid Curses T set up valid curses, g t Scheduling Valid Curses Add (t create new recrds) r Search (t lcate and verify existing recrds). Required fields are indicated with an asterisk (*). Nte: T cpy changes frm the valid curse file t existing sectins in the master schedule, perfrm the fllwing steps, check the Apply Changes t Sectins bx befre selecting t View a curse. G t the Main tab and enter/check infrmatin as fllws: *Curse Number: May be alpha and/r numeric. Alternate Curse Number: May be alpha and/r numeric. State Curse Number: May be alpha and/r numeric. *Shrt Name: Prints n reprt cards, labels, and student schedules. *Lng Name: Prints n standard reprt cards, transcripts and ther scheduling reprts *Curse Type: Used in relatin t gals sught and prerequisites. Required in sme states. Refer t state guidelines fr mre details. CIP Cde: Used fr Vcatinal reprting. GPA Credit: Ttal amunt f GPA credit fr the curse. Difficulty Level: Required in sme states. Refer t state guidelines fr mre details. May als be used fr gals sught. Hnr Rll: Check t flag this class as an hnr rll class. Quick Reference Guide STI_ InfrmatinNOW Elementary Scheduling 2

3 Graduatin Credit: Ttal amunt f graduatin credit fr the curse. *Allwable Gender: Check Male, Female r bth. *Starting Grade: Earliest allwable grade level t request r take this curse. *Ending Grade: Latest allwable grade level t request r take this curse. Max Capacity: Enter the maximum number f students allwed per sectin. Curse is Instructinal: Check if applicable. Is State Reprted: Check if applicable. Display On Reprt Card: Check if grades fr this curse are t be displayed n the reprt card. Is Required: Check if this curse is t be cnsidered required. When requests are entered fr students, they will be marked as required if the curse is marked as required. Hwever, it may be un-checked n the student s request. Curses marked as required will be scheduled with a higher pririty during the autmated scheduler. Active: Check if this curse is cnsidered active. Inactive curses will nt display n Curse Request Entry, Master Schedule Builder r Curse Listing Reprt (unless selected t include). If mdels exist with inactive curses, the inactive curses will nt be added when the mdel is applied t students. If requests were entered via the hme prtal prir t the curse being set as inactive, the requests can still be apprved vial the request apprval prcess. Requests fr an inactive curse are nt autmatically deleted. Once a curse is marked as inactive, it will nt display frm the request entry screen via the hme prtal. Curse requests can be apprved even if the curse is nt active. Sectins will schedule fr inactive curses if requests exist during schedule requests prcess. Instructinal Setting: Select the setting fr this curse. Teaching Methd: Select the teaching methd fr this curse. Funding Methd: Select the funding methd fr this curse. Click Create if adding a curse, r click OK if editing a previusly added curse. Standards tab: Click Add. Select a search criterin such as Standard Subject. Click Search. Place a check next t each Standard that applies. Click OK. Custm tab: Enter custm data. Custm fields are created under System Preferences Setup. Summary tab: Lists by Schl, by Academic Sessin, by Term, the sectins f the selected Valid Curse. Tasks menu: Print Screen ptin. Help ptin. Manage menu: Create Sectins frm Curse: See the sectin Master Schedule n the fllwing page fr mre infrmatin n Master Schedule sectins. Prerequisites Quick Reference Guide STI_ InfrmatinNOW Elementary Scheduling 3

4 Rules (And) sectin: All rules set here are required. Curse Requirements (Or) sectin: Multiple items entered are either/r requirements. Curse Type Requirements (Or) sectin: Multiple items entered are either/r requirements. Curse Fees: Click +Add t add curse fees t each curse. Curse Request Rster: Click t view the list f students wh have requested this curse. Requests may be added, viewed r deleted. Reprts menu: Standards Bank: Allws standards fr the selected curse r all standard t be printed. Master Schedule The Master Schedule cntains infrmatin n when a curse will be taught, where it will be taught and wh will teach the curse. Sme infrmatin will pull frm the Valid Curses file. In sme instances, this infrmatin may be edited n each sectin. In ther cases, the infrmatin may nt be edited. G t Scheduling Master Schedule. Click Search fr a list f current sectins. T insert a new sectin, click Add. T mdify an existing recrd, select the recrd and click View. Infrmatin shuld be entered as fllws: Curse Infrmatin: This infrmatin pulls frm the Valid Curse fie and cannt be edited. Curse Number Alt Curse Number State Curse Number CIP Cde Active: Will be unchecked if the valid curse has been unchecked as Active. Sectin Details *Sectin Number: Enter a sectin number. May be alpha/numeric. *Shrt Name: Prints n reprt cards, labels, and student schedules. *Lng Name: Prints n standard reprt cards, transcripts and ther scheduling reprts. Display On Reprt Card Checkbx: Check if grades fr this sectin are t print n reprt cards. *Allwable Gender: Check male and/r female as needed. *Curse Type: Select frm the drp-list. Difficulty Level: Select frm the drp-list. Hnr Rll: Check if this curse cunts tward hnr rll. Teacher: Click the Teacher link and then click Add t add teachers t curse. Rm: Select frm the drp-list. *Starting Grade: Enter the lwest grade level which may be scheduled int the class. *Ending Grade: Enter the highest grade level which may be scheduled int the class. Grading Scale: Select a grading scale if this curse uses a scale different frm the scale attached t grade levels. Quick Reference Guide STI_ InfrmatinNOW Elementary Scheduling 4

5 GPA Credit: Enter the amunt f credit a student earns tward GPA each time credit is awarded. Graduatin Credit: Enter the amunt f credit a student earns tward graduatin each time credit is awarded. *Perids/Blcks: Check the perid(s)/blck(s) during which the class will meet. Perid Variatins: If using perid variatins, select the variatin that is fllwed by this sectin. This ptin nly needs t be selected fr curses that meet during the perid in which a variatin has been set up (i.e., Perid 4 is lunch but there are lunch waves A, B and C within that perid and the class the student is in perid 4 determine which lunch they take.) *Day Types: If available, select the apprpriate day type(s) n which the class will meet. Terms: Check the terms during which the class will meet. Capacity: Enter the maximum number f students that may be scheduled int this class. A. Credit: Check if credit is awarded at the end f the term. GPA Methd: Enter the GPA settings t be cnsidered fr the grade a student receives in this class. Fr example, t add 1 quality pint t the student fr the grade they received in this curse, enter a 1 in the W. Add field. T add the grade that the student receives fr this curse twice in the student s GPA calculatin, enter a 2 in the Weight Mult. field. T keep the grade received fr this class frm calculating twards a student s weighted GPA, uncheck the Inc. Weighted GPA bx. T keep the grade received fr this class frm calculating twards a student s unweighted GPA, uncheck the Inc. Unweighted GPA bx. Additinal Inf Curse is Instructinal: Check if this is an instructinal curse. Used fr sme state reprting. Is State Reprted: Check if curse is reprted t the state. Instructinal Setting: Select frm drp-list. Used fr sme state reprting. Teaching Methd: Select frm drp-list. Used fr sme state reprting. Funding Methd: Select frm drp-list. Used fr sme stare reprting. Manage Rster: Under the Manage menu n the left, click t manage the Rster fr this sectin. Mdels Mdels may be set up as either Scheduling mdels, which include specific sectins f curses; r as mdels based n Requests nly. Fr details regarding Request mdels, please refer t the InfrmatinNOW Scheduling Quick Reference Guide as that is nt a typical elementary schl applicatin. The steps fr creating scheduling mdels are as fllws: G t Scheduling Setup. Select Mdels frm the drp-list and click Refresh. Click Add t create a new mdel. Select *Type f scheduling. Enter a *Name fr the mdel. Examples might include 4-A (hmerm), Mrs Smith, etc. Enter a Descriptin if desired. Fr example, if the name f the mdel is 4-A, the descriptin may be the teacher name fr that hmerm. Click Create. Quick Reference Guide STI_ InfrmatinNOW Elementary Scheduling 5

6 Click Add. Enter search criteria, such as a teacher name, and click Search. Checkmark the curse(s) t be added t the mdel and click OK. If multiple pages exist, add the curses n ne page then navigate t the next page t cntinue adding. On the mdel Add screen, click OK nce all curses have been added. Cntinue until all scheduling (hmerm) mdels have been created. Scheduling Students Mdels may be applied t grups f students r t individual students by fllwing the steps belw. Applying Mdels t a Grup A wizard will guide the user thrugh this prcess. The steps are as fllws: G t Scheduling Mass Apply Mdels. The first screen explains the steps taken during the scheduling prcess. Click Next. Step 1: In the drp-list, select the type f mdel with which t wrk (Schedule). Click Refresh. Bullet the mdel with which t wrk and click Next (r alternately, click n the link fr the mdel). Step 2: Enter the search criteria t build a list f students (fr example, Find a hmerm) and click Next. Step 3: Select the students t schedule using this mdel. Click n individual names r press and hld the Ctrl key t multi-select students. Click Add> (the user may als click Add All>> t add every student t the Selected Students dialg bx). If multiple pages f students exist, add students frm first page and then navigate t next page and cntinue adding. Repeat until all pages have been used. Click Next. Verify that all students in the list shuld have this mdel. If incrrect, click Back and add r delete students as necessary. When crrect, click Apply. The prgram will apply the mdel and return t Step 2. If additinal students need t be added t this grup, cntinue. T wrk with a new mdel, click Back. Repeat prcess until all students have been scheduled. Applying a Mdel t a Single Student T apply a mdel fr a single student, select Students Student Maintenance. Search fr and select t View a student. Under the Manage menu n the left, select Schedule. Under the Tasks menu, select Apply Mdel. Select the mdel and click OK (r alternately, click n the link fr the mdel). Verify that all curses are crrect fr student. If changes need t be made, checkmark the curse and click Delete t remve a curse; r click Add t add an additinal curse. When schedule is cmplete and crrect, click Clse. Quick Reference Guide STI_ InfrmatinNOW Elementary Scheduling 6

7 Reprts Curse Listing: Generates a listing f all curses fr which sectins have been created. Curse Rster: Generates a listing f all students in each curse. Free Rm: Generates a listing f all rms that are free during a specific perid/day type. Free Teacher: Generates a listing f all teachers wh are free during a specific perid/day type. Incmplete Student Schedules: Generates a listing f student schedules that are incmplete based n a specific number f perids/day types. Als can generate a listing f all students with n schedules. Master Schedule List: Generates a listing f all curses currently scheduled, including teacher name, perid f day, terms met, day type, rm and number f students scheduled. Master Schedule Summary: Generates a summary f students scheduled int each class, brken dwn by grade, ethnic cde and gender. Rm-Teacher Utilizatin: Generates a matrix view f rms r teachers and the perid f day they are utilized. Student Schedule List: Generates a schedule fr each student. Student Schedule Matrix: Generates a matrix view f each student s schedule. Quick Reference Guide STI_ InfrmatinNOW Elementary Scheduling 7

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