Fox Village/Equestrian Entries Show Setup and Entry Import Manager s Guide (December 9, 2014)

Transcription

1 Fx Village/Equestrian Entries Shw Setup and Entry Imprt Manager s Guide (December 9, 2014) Part I: Shw Setup Part II: Fee Setup Part III: Publishing Part IV: Entry Imprt This guide will shw yu step-by-step hw t setup a shw in Fx Village s that it can be published t Equestrian Entries, enabling the entries created n Equestrian Entries t be imprted back int Fx Village.* Use f shw templates in Fx Village is necessary fr each shw t have a unique publicatin number. Shws which have already been published cannt be cpied and republished as a different shw. Published shws can be mdified in Fx Village and republished if infrmatin is updated that impacts entries r a prize list becmes available fr the shw. Mst f the setup fr publishing a shw is the standard Fx Village set up with a few additinal fields. Fllw the guidelines t ensure prper setup fr the Fx Village / Equestrian Entries interface. Use f the FV/EE interface prgram requires the user t have a Fx Village license, and an Equestrian Entries Shw Manager User Accunt. Use f the interface prgram by permissin nly, and agreement t bth Fx Village and Equestrian Entries terms f agreement. *Entries created n Equestrian Entries are available fr imprt t Fx Village even if the entry was nt paid and submitted nline. 1 Page

2 FV Shw Setup fr EE Interface Manager s Guide Part I Shw Preferences, Shw Infrmatin, and Class lists Please read thrugh carefully, as this will impact the fees that are charged t the entrant in Equestrian Entries. If yu have a fee r situatin that is nt cvered here, please Helpme@eqentries.cm Shw Preferences: General Tab: Set up as nrmal n impact t interface Membership Tab: Select Memberships as needed fr USEF, USDF, and FEI GMOs Multiple GMO, r lcal rganizatins can be used. IMPORTANT: Yu must use the USDF GMO cdes in the L1, L2 and L3 Label bxes. Use the USDF GMO Cdes link at the bttm f the page t find yur GMO number. Nn-member Fee Type: Use this t indicate if the GMO charges a nnmember fee, and hw it is applied. (Use nly fr nn-usef recgnized shws.) Fee Fr: Select what the nn-member fee applies t yu can select as many as are required t have memberships. Organizatin Partner: If yu have 2 GMOs that wrk in partnership, and nly require cmpetitr t be a member f ONE f the rganizatins, check the Organizatin Partner bx. Multiple GMO r Lcal rganizatins can be applied. Use the USDF GMO cdes fund in the link. Hint: If yu check the Use bx, yu MUST have a number in the Label field. If bx is checked, and Label field is empty the feed t EE will nt wrk. UN-check any bxes NOT in use, including the FEI Level. Nn-member Fee Type: If fees are charged t nnmembers select hw the fee is applied. Then check bxes f wh/what the fee applies t. (See Fee Setup Guide t input the apprpriate fee.) Divisins Tab: Setup as nrmal n impact t interface. 2 Page

3 Shw infrmatin: This page is imprtant as it tells Equestrian Entries wh t cntact and where t send infrmatin. We highly recmmend that yu create templates (KDF file) fr yur shws s that yu can reuse them ver-and ver. Required Fields: Shw Name: Input as yu want it t appear t the cmpetitr shuld match advertised shw name. Grunds, Shw Manager, Shw Secretary: Infrmatin is fr internal use nly. Shw Secretary is where the entries will be sent and cmmunicatin directed. Make sure the Secretary is where yu want the entries t be ed. Shw secretary and cntact infrmatin is published n EqEntries web page. Dates: Need t be all the dates f the shw. Input as many dates as the shw runs. USEF, USDF and ther shw recgnitin numbers: Fr a GMO recgnized shw must input the same number as the USEF number. If shw is nt USEF, r USDF recgnized, leave blank. Fill ut all the infrmatin fr the Shw inf. Only the Shw Name is published, but ther inf is imprtant s that yu get the entry s. If the GMO des nt have a unique recgnitin number, input the USEF number. Dates shuld be all the dates f yur shw. If mre than ne day, put in ALL the days f the shw. 3 Page

4 Class List: The class list will appear t entrants exactly as yu have setup. This is imprtant t cnvey exempt classes, Test f Chice classes, USDF/GIAG Qualifying classes, fees etc. Please read carefully. Required Fields: Class Number and Text: Each class must have a unique class number. 101A, 101J etc. are acceptable. Class Name: Name exactly as yu want the cmpetitr t see it. Include JR, YR, AA, r Open in the class name if the class is divisin specific. Level Type: *Opprtunity, Quadrille, Pas De Deux, are Exempt f all membership and registratin requirements, and frm paying the USEF $16 drug fee. USDF Intrductry Classes are Exempt with Drug and are exempt frm all membership and registratin fees, but pay the USEF $16 drug fee. *Para classes are USDF Exempt and d nt require memberships r registratin t USDF, d require membership and registratin t USEF and payment f USEF $16 drug fee. Classes NOT exempt frm USEF and USDF member fees shuld match the level, r class type. Use Other if n ther selectin applies. ( Other will still require memberships, r nn-member fee will be applied.) *12/1/2014 Classificatins fr Exempt and USDF Exempt are pending release. Current Exempt available satisfies the Intr Class needs nly. Test f Chice: Check bx ONLY if the class is a TOC this will require entrant t put in a nte stating test desired. Default Test: Assign the test as yu nrmally wuld. Hint: Fr Test f Chice classes, make the default test Online Test Place Hlder. This is a new ptin available in the drpdwn. Yu can then assign the desired test nce the entry is imprted. Date: This is imprtant, particularly if yu have a multi-day shw. The date assigned t the class determines which day it can be selected. If NO date is selected the class will NOT feed t Equestrian Entries, and thus cannt be selected. Class Fee: If nt filled in, then they wn t be charged fr the class! Qualify: Select Qualifying Allwed ONLY if the class is a USDF/GAIG Qualifying class. (*Nt t be used fr any ther type f qualifying class.) Divisins: IGNORE bxes are nt currently active 12/1/2014 Judge: A name needs t be entered int the judge list using the gavel icn. Judge des nt need t be assigned t any class, but ne des need t exist. (Name can be Judge Judge if judge is nt yet hired.) *Fr ther types f qualifying classes, need t use the Custm Fee Sectin t allw cmpetitr t select an additinal Qualifying fee. (See System and Custm Fee Guidelines) Example f Class setup: 4 Page

5 TOC fr Test f Chice Classes nly. Assign the default test t be Online Test Place Hlder. Use Exempt fr any class that is NOT subject t USEF/USDF nn-member fees. Need t enter a fee, r n fee will be charged. Date must be assigned fr the class t feed if yu d nt want the class t be available, leave date ff. Yu must have at least ne judge assigned t ne class fr the feed t wrk. Yu can change later. 5 Page