USER GUIDE. CEC Key Version 5. Ebook on USB

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1 USER GUIDE CEC Key Version 5 Ebook on USB

3 TABLE OF CONTENTS THE CEC KEY Minimum Requirements Getting Started Removing the CEC Key Licence agreement Frequently Asked Questions CEC Key Software THE EBOOK The Interface at a Glance Book Mode Tools Multimedia Content Whiteboard Mode The Interface at a Glance Whiteboard Mode Related Content Library Internet Connection Updating the Collection Activating the CEC Key Additional Assistance Appendix: Shortcut Keys Release notes User Guide Version 5 (Revised March 4, 2012) 1

4 THE CEC KEY The CEC Key enables you to browse through the ebook and to project pages onto a large screen. On each page it is possible to: personalize the lessons save your notes follow several Internet hyperlinks use versatile annotation tools: pencil, marker, notes maximize or mask portions of a page In addition, whiteboard mode allows you to personalize and manage courses and exercises using the tab menu. The CEC Key is easy to use: just insert it into one of your computer s USB ports to automatically access the ebook and the Complice Virtuel resources. You can use the CEC Key with or without Internet access, and no software installation is required. MINIMUM REQUIREMENTS PC with a USB 2.0 port 800 x 600 or higher resolution* Windows XP or higher To Access Complice Virtuel Documents and Internet Links: Adobe Reader, version 8.0 or higher Microsoft Office Word, version 2003 or higher Web browser (Firefox, Google Chrome, Safari, Internet Explorer, etc.) * The Windows taskbar must be set to Auto-Hide the Taskbar. Les Éditions CEC inc. All rights reserved 2

5 GETTING STARTED To launch the ebook, insert the CEC Key in one of your computer s USB ports. USB ports are usually identified by the symbol at right: When you insert the key, Windows automatically detects the new hardware. USB ports are unidirectional, which means that a key can only be inserted one way. Never try to force the key, since this may damage the key or port. The CEC Key launch screen should appear on your desktop. The Windows Autorun/Autoplay function may be deactivated. If so, double-click on the My Computer icon on the desktop. If you do not have a My Computer icon on your desktop, click on the Start menu in the bottom left-hand corner of the screen. Your computer may not recognize the CEC Key. If the key is connected to a USB concentrator or a USB hub, plug it directly into one of the computer s USB ports. If Windows still does not recognize the CEC Key, your USB port may be damaged, or the key may be defective. In the latter case, please contact Éditions CEC technical support to correct the situation. User Guide Version 5 (Revised March 4, 2012) 3

REMOVING THE CEC KEY When you have finished with the key, please follow the procedure to safely remove

Procedure for Safely Removing the Key 1 - Close all applications opened by the ebook (probably

2 - Close the ebook by clicking on the X in the upper right-hand corner.

4 - On the list in the window, click on the USB Mass Storage Device associated with the key.

6 REMOVING THE CEC KEY When you have finished with the key, please follow the procedure to safely remove it. Removing the key while the program is saving could damage the key and cause you to lose your data. Procedure for Safely Removing the Key 1 - Close all applications opened by the ebook (probably Microsoft Word or Adobe Reader). 2 - Close the ebook by clicking on the X in the upper right-hand corner. 3 - Click on the Safely Remove Hardware icon on the system s status bar (a green arrow in Windows XP). 4 - On the list in the window, click on the USB Mass Storage Device associated with the key. Depending on your computer s configuration, the key will be represented by a letter. 5 - When Windows indicates that you can safely remove the key, close the window and remove the key. Les Éditions CEC inc. All rights reserved 4

7 Licence agreement When you start the CEC key software for the first time, you must accept the terms of use by clicking on Accept. Once you have clicked on Accept, the CEC key software will launch. User Guide Version 5 (Revised March 4, 2012) 5

8 FREQUENTLY ASKED QUESTIONS Can I simply remove the key from the computer to close the program? If the key is removed before Windows has closed the program, your data could be corrupted. This happens when the key is removed while the program is reading or writing data. What do I do if Windows says that it cannot close the program? Close all the applications that are using the key. If Complice Virtuel files are open in Word or Adobe Reader, close them before removing the key. If Windows still cannot close the program, close the Windows work session, then remove the key. Can I use the key to store personal documents? No. The key is to be used exclusively to store ebook data. Using the key to store personal documents may render the key unable to update its contents. You will then be unable to save notes, whiteboards or their content. What do I do if the computer cannot open a DOC or PDF file? To open a DOC or PDF file, you must have the necessary software. In the case of a DOC file, you can use Microsoft Word. There is also Openoffice.org, which is available free of charge on the Internet. In the case of PDF files, we strongly recommend that you use Adobe Reader, available free of charge on Adobe s website. Can I use the CEC Key on a Mac? The CEC Key is compatible with Windows XP and later versions of the operating system. If you have a Mac with an Intel processor, you can install Windows on a Boot Camp partition or using emulation software such as Parallels Desktop. Les Éditions CEC does not offer technical support in these situations. For further questions, consult the CEC Key FAQ sheet at: (available in French only). Les Éditions CEC inc. All rights reserved 6

9 CEC KEY SOFTWARE Version 5 of the CEC Key includes four separate software programs: the Teacher s Key (an improved version of version 1.1), the Answer Booklet, the Student Key and the Reader. While the Student Key, the Answer Booklet and the Reader are separate from the Teacher s Key, they are included on the USB key and can be projected onto a large screen. With the exception of a few tools and functions, the interfaces are similar from one program to the next. Teacher s Key: The Teacher s Key includes all of the tools and functions described in the following pages, except the Answer Booklet. The Teacher s Key allows you to project the ebook onto a large screen and provides access to a range of tools needed to explain the subject. It includes annotation tools, as well as note, spot, zoom, Complice Virtuel, whiteboard mode and additional tools in some collections. Student Key: The Student Key is a simpler version of the Teacher s Key, and can also be projected onto a large screen. It includes annotation tools, note, spot, zoom and whiteboard mode. Access to Complice Virtuel files, however, is not allowed. Answer Booklet: The Answer Booklet allows you to display the answers to the questions. Where possible, a button is displayed on every Answer Booklet page. The Answer Booklet includes all the same tools as the Teacher s Key. Reader: You can decide whether or not to display the text on each page of the reader using the Text button at the top of each page. The Reader includes all the same tools as the teacher s key. Notes for teachers: For each Extra key including activities for a whiteboard, an information pamphlet is available in the key library. The activities that can be used on the whiteboard are those from the Promethean and SmartBoard companies. User Guide Version 5 (Revised March 4, 2012) 7

10 THE INTERFACE AT A GLANCE BOOK MODE Library Go To Page One Page Full Screen Information Table of Contents Zoom Bookmark Exit Update Previous Page Two Pages Next Page Previous Page/Next Page Whiteboard Mode Web Link Tool Annotation Tools Notes Complice virtuel Spots Les Éditions CEC inc. All rights reserved 8

TOOLS Annotation Tools Selection Tool: The default cursor tool, the selection tool allows you to move within the ebook. It also allows you to move text and objects around in whiteboard mode.

11 TOOLS Annotation Tools Selection Tool: The default cursor tool, the selection tool allows you to move within the ebook. It also allows you to move text and objects around in whiteboard mode. Pencil or Marker: These cursors allow you to write or draw directly in the ebook or on a whiteboard. By default, these two tools draw straight lines, but they can be configured to draw curves. Text and graphics are automatically saved. Eraser: This cursor allows you to erase pencil or marker marks in the ebook or on a whiteboard. The shortcut Ctrl-E erases all lines on the active page or whiteboard. Eraser (Erase All): The X button allows you to erase all the lines on the two active pages of the ebook. Instructional Tools Notes: Click on the Note icon, then on the ebook where you want the note to appear. All notes are saved to the ebook. You can erase them by pressing the X button. To move a note, use the area above the note. Use the - and + buttons to maximize or reduce the size of the note. Spot: Click on the Spot icon to mask or highlight the current page. Use the selection tool to adjust the size of the spot. Click on the Spot icon to deactivate the spot. Each page of the ebook can contain a distinct spot, which is saved on the CEC Key. User Guide Version 5 (Revised March 4, 2012) 9

12 Instructional Tools (cont.) Complice Virtuel: Click on the Complice Virtuel icon to access the collection s reproducible content. This content may include DOC or PDF files, or hyperlinks to different web pages. An Internet connection is needed to follow the hyperlinks. Only the Teacher s Keys provide access to the Complice Virtuel. Navigation Tools Zoom: Click on the Zoom icon to enter zoom mode. Use the selection tool to click and drag the book. If you are using the pencil, marker or eraser, press Shift, then click and drag. (For instructions on zooming in and out using the book s navigation bar, the mouse wheel or shortcut keys, see Appendix.) Go To Page: Enter the number of the page you want to view in the box at the top of the screen then press Enter. Navigation Arrows: Use the arrows on the screen to move back or forward one page in the ebook, or use the right and left arrows on the keyboard to browse through the book. Les Éditions CEC inc. All rights reserved 10

Additional Tools Answer Key: When an answer key is available for a page, the answer key button is displayed at the top of the page. Click on the answer key button to see the answers.

13 Additional Tools Answer Key: When an answer key is available for a page, the answer key button is displayed at the top of the page. Click on the answer key button to see the answers. Note that the answer key tool is available only in the Answer Booklets. Web Link: This tool allows you to insert a hyperlink in a page of the ebook. To insert a hyperlink, select the Web Link icon, then click on a page. In the title field, enter the name of the hyperlink. Then enter the URL, for example, www. wikipedia.org. Click on the Confirm button at the bottom of the window to save the web link. To close the web link window, click on the X button in the upper right-hand corner. To move the window, use the move button to the left of the X button. Click and hold, then drag the window to the desired spot and release the mouse button. The web link tool requires an Internet connection. Rotation: Use the rotation tool to rotate the displayed page 90 degrees. Every time you click the Rotation button, the page rotates 90 degrees. Press the button four times to return the page to its original position. This function is available only in the CEC Key software for the Contemporary World collection. User Guide Version 5 (Revised March 4, 2012) 11

14 Parameters* Table of Contents: Click on the icon to access the table of contents. One Page Mode: Click on the icon to switch to one page display mode. Two Page Mode: Click on the icon to switch to two page display mode. Full Screen Mode: Click on the icon to maximize or reduce the size of the book window. Technical Specifications: Click on the Information button (the little i in the upper left-hand corner of the screen) to get the technical specifications for the CEC Key software (the version number, for example). *Full screen mode is also functional in whiteboard mode. The table of contents, one page mode and two page mode are available when the whiteboard is aligned left or right, or when it is transparent. Les Éditions CEC inc. All rights reserved 12

Multimedia content Audio/video content: Some collections include video and/or audio content. To access this content, click on the Video or Audio button on the page.

The Play button (triangle) starts the video or audio player; the Stop button (square) stops the video or audio player, and the Volume button (located to the right) adjusts the volume.

15 Multimedia content Audio/video content: Some collections include video and/or audio content. To access this content, click on the Video or Audio button on the page. A video or audio player, controlled by three buttons, will appear on the page of the digital manual. The Play button (triangle) starts the video or audio player; the Stop button (square) stops the video or audio player, and the Volume button (located to the right) adjusts the volume. To listen to the audio content, your computer must be connected to speakers or appropriate audio equipment. Web Content: Some collections include web content, available if you have an Internet connection. Click on the content link, either in the Complice Virtuel or the bookmark menu on the left, or on the right of some of the pages. PDF and Word Content: Some collections include PDF or DOC files. You can access these files by clicking on the file link, either in the Complice Virtuel or the bookmark menu on the left, or on the right of some of the pages. Note that you need the appropriate software to read DOC and PDF files. Adobe Reader allows you to read PDF files and is available free of charge at To read DOC files, you can use Microsoft Word. Whiteboard content: Some collections include documents for the whiteboard. These documents are accessible in the bookmark menu located to the left or right on certain pages in the digital manual or in the Complice virtuel for the back-up files. It should be noted that specific applications are required to read.notebook,.flipchart or.flp documents. The Notebook application can be used to read.notebook documents. ActivInspire can be used to read.flipchart or.flp documents. These applications are available at smarttech.com/cafr and User Guide Version 5 (Revised March 4, 2012) 13

WHITEBOARD MODE Whiteboard Mode: Click on the Whiteboard icon to enter whiteboard mode. In whiteboard mode, the whiteboard automatically covers the entire ebook.

16 WHITEBOARD MODE Whiteboard Mode: Click on the Whiteboard icon to enter whiteboard mode. In whiteboard mode, the whiteboard automatically covers the entire ebook. You can, however, use both at the same time. To do so, align the whiteboard on the left or right side of the screen using the properties panel or the arrows on each side of the screen. Or, you can make the whiteboard transparent so that you can see the ebook underneath. Some collections include additional tools, such as mathematical tools. Whiteboard Properties Name: Enter the title of the whiteboard in this field. Units: Select the unit of measurement (millimetres, centimetres, metres) for the whiteboard. Alignment: Align the whiteboard (left, right, centre). Colour: Set a background colour for the whiteboard. Opacity/Transparency (80%): Select an opaque whiteboard that covers the entire ebook, or a transparent whiteboard that reveals the ebook underneath. Grid: Activate or deactivate the background grid for the whiteboard. Magnetism: Snap items (texts, shapes, etc.) to the grid when activated. Les Éditions CEC inc. All rights reserved 14

List of Whiteboards Add: To add a new whiteboard, which will automatically be saved onto the CEC Key, click on the Add button. A new tab is created in the tab menu.

When you delete a whiteboard from the list of whiteboards, the corresponding tab in the tab menu is automatically deleted, regardless of whether it is open or minimized.

17 List of Whiteboards Add: To add a new whiteboard, which will automatically be saved onto the CEC Key, click on the Add button. A new tab is created in the tab menu. Delete: To permanently delete a whiteboard from the CEC Key, select a whiteboard from the list, then click on the Delete button. When you delete a whiteboard from the list of whiteboards, the corresponding tab in the tab menu is automatically deleted, regardless of whether it is open or minimized. Open: To open a whiteboard that has been closed or minimized, select a whiteboard from the list, then click the Open button. Text Tool Name: Enter the title in the text box. Text: The text in the box will appear simultaneously at the designated location on the active whiteboard. Size: Three text sizes are available. Colour: Eight colours are available. Opacity: The default opacity value is 100%. You can modify the degree of transparency of a text box by reducing the opacity percentage. User Guide Version 5 (Revised March 4, 2012) 15

18 Tab Menu Tab Menu: The tab menu is displayed only in whiteboard mode. It includes the open tab, minimized tabs and all the buttons below. Each tab corresponds to a whiteboard created by the user. The whiteboard tabs are very similar to those in a variety of web browsers (Firefox, Google Chrome, Safari, etc.). Turn to The Interface at a Glance Whiteboard Mode on the following page to see where the different buttons on the tab menu are located. Display Properties: This button allows you to open and close the properties window. The properties window allows you to modify the parameters of a whiteboard, the text tool, or additional tools in some collections. Previous/Next Tab: Allows you to navigate between the different tabs (open or minimized) in the tab menu. To minimize or activate a tab, click on it. Close a Tab: Allows you to close a whiteboard tab that has been opened or minimized. When you close a whiteboard, it is not deleted from the CEC Key and remains available from the list of whiteboards. Add a Tab: Click on this button to add a new whiteboard. By default, the first whiteboard created will be titled Whiteboard 1, the second, Whiteboard 2, and so on. You can change the whiteboard s title in the Name field in the properties panel. When you add a new whiteboard, a new tab appears in the tab menu, and the whiteboard is automatically saved onto the CEC Key. Delete a Tab: Click on this button to permanently delete the active whiteboard from the CEC Key. The tab will disappear from the screen and the list of whiteboards. Les Éditions CEC inc. All rights reserved 16

THE INTERFACE AT A GLANCE WHITEBOARD MODE Previous/Next Tab Display Properties Close a Tab Add a Tab Minimized Tab Open Tab Delete a Tab Whiteboard

19 THE INTERFACE AT A GLANCE WHITEBOARD MODE Previous/Next Tab Display Properties Close a Tab Add a Tab Minimized Tab Open Tab Delete a Tab Whiteboard aligned left or right Annotation Tools List of Whiteboard Tabs Complice virtuel Text Tool Whiteboard Mode User Guide Version 5 (Revised March 4, 2012) 17

20 More Information About Whiteboard Mode Annotation Tools: You can use the annotation tools (selection tool, pencil, marker, eraser) in whiteboard mode. However, when you are in whiteboard mode you cannot use the pencil, marker or eraser in the ebook. You must first exit whiteboard mode by clicking on the Whiteboard Mode button in the menu at the bottom of the screen. Spot and Notes: The spot and notes are not available in whiteboard mode. You cannot delete or modify an ebook note while you are in whiteboard mode. The same applies to the spot. Zoom: You cannot use the zoom in whiteboard mode. Complice Virtuel: The Complice Virtuel and related documents are available only in the ebook. Shortcut Keys: Many of the shortcut keys are not available in whiteboard mode. A complete list of shortcut keys is included in the appendix to this document. Go To Page: This function is available only in the ebook. If the whiteboard is aligned left or right, or if it is transparent, you can activate this function to navigate in the ebook. Navigation Arrows: The navigation arrows are available only in the ebook. If the table is aligned left or right, or if it is transparent, you can use the navigation arrows to browse through the ebook. Library: When you download a document from the library, whiteboard mode closes automatically. However, changes made to the whiteboard are saved first. Technical Specifications and Update: The Information and Update buttons on the CEC Key are active in whiteboard mode. Exit: You can exit the CEC Key software from whiteboard mode. Les Éditions CEC inc. All rights reserved 18

LIBRARY Click on the Library icon at the top of the window to access the different volumes in your collection. Click on a volume to open.

21 RELATED CONTENT You can access Complice Virtuel content directly when a bookmark appears at the top of the page, except in whiteboard mode. Click on the bookmark to access PDF or Doc files or web pages. The key launches the appropriate application. LIBRARY Click on the Library icon at the top of the window to access the different volumes in your collection. Click on a volume to open. INTERNET CONNECTION You can use the CEC Key without an Internet connection. A connection is only necessary to follow Internet links in the Complice Virtuel or to update the contents of your collection. Firewall Software If your computer contains a firewall program, it may ask you for permission to connect to the Internet. For example, with the ZoneAlarm program, the key will attempt to connect to the Internet. If access is denied, the CEC Key will be unable to open the Complice Virtuel links or update its contents. User Guide Version 5 (Revised March 4, 2012) 19

22 UPDATING THE COLLECTION When the Update icon is flashing, that means that an update of the contents of your collection is available. N.B.: Starting with Version 5, the updates also include the USB key functions. Click on the icon to download new content. The time it takes will depend on the size of the files to be downloaded and the speed of your Internet connection. It is important to leave the key plugged in during updates. Removing the CEC Key during an update could alter the data and damage the software. ACTIVATING THE CEC KEY If you have received or purchased a key for a trial period, the key will stop functioning at the end of that period. For additional information, see the end-user licence agreement. If you purchase the materials, the key can be reactivated. To identify the CEC Key, see CEC Key Identifier on page 5 of this User Guide. Les Éditions CEC inc. All rights reserved 20

23 ADDITIONAL ASSISTANCE If you encounter difficulties with the key and still do not know what to do after reading this guide, see the CEC Key FAQ page at (available in French only). If the problem persists, our technical support team will be happy to help you. Just fill out the form at aide, describing your problem and the context as clearly as possible. User Guide Version 5 (Revised March 4, 2012) 21

24 APPENDIX: SHORTCUT KEYS In Book Mode S: Selection tool C: Pencil F: Marker G: Eraser P: Full screen Ctrl + Shift + Delete: Resets the application to view the terms and conditions upon restart. M: Spot N: Note Tab: Next tool Ctrl + E: Erase all notes Left arrow: Previous page Right arrow: Next page In Zoom Mode Up arrow: Zoom in Down arrow: Zoom out Shift + up arrow: Extreme zoom in Shift + down arrow: Extreme zoom out Ctrl + arrow (up/down/left/right): Move the book Shift + Selection tool: Move the book Les Éditions CEC inc. All rights reserved 22

25 In Whiteboard Mode S: Selection tool C: Pencil F: Marker G: Eraser P: Full screen Ctrl + Shift + Delete: Resets the application to view the terms and conditions upon restart. Ctrl + E: Erase all notes Left arrow: Previous page Right arrow: Next page User Guide Version 5 (Revised March 4, 2012) 23

27 Release notes 5 Improvements 1 The first time the key is used, you do not have to enter your name. 2 Addition of content for the whiteboard in certain collections. 3 Orderly display of files (DOC, PDF, web link, TBI) in the paperclips. 4 Complete update of both content (e-book, DOC, PDF, web link, TBI) and the USB key software. 5 Corrections for the use of web links and ActivInspire file (TBI) on Windows 7. 6 Possibility of storing different types of works on the same key (Manual, Notebook and Answer Key). 7 Improved display. User Guide Version 5 (Revised March 4, 2012) 25

Promethean ActivInspire

Promethean ActivInspire New Features What s New? The newest version of Promethean software, ActivInspire, can be used only on an Intel based Mac, such as a Macbook. It will not run on an ibook. The flipchart is already set to