Create engaging demonstrations, simulations and evaluations with Adobe Captivate. Creating from a PowerPoint. Importing a presentation

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1 Creating from a PowerPoint Create engaging demonstrations, simulations and evaluations with Adobe Captivate Preparation Set screen resolution to 1024 X 768 Launch Internet Explorer Turn off browser pop-up blockers Tidy up the computer desktop. Insert and open the Captivate Me CD Drag a copy of the CaptivateMe folder to the desktop Importing a presentation 1. At the Captivate splash screen, choose From MS PowerPoint 2. Browse to the CaptivateMe folder on the desktop to locate the PowerPointImport folder 3. Click the CaptivateMe.ppt to Open and import the selected presentation 4. Name the project PowerPointProject 5. Leave the width and height set to 960 X Check the Maintain aspect radio checkbox 7. Be sure that Include is checked for all slides 8. Set Advance slide to Automatically 9. Click OK to import all slides Tip: PowerPoint presentations with optimized graphics and fewer slide transitions are faster to import and easier to use with Captivate particularly when outputting to an AVI video

2 10. Review options under the View menu and Window menu 11. Practice changing the Filmstrip Size and expanding and collapsing the Slide Tasks menu 12. Toggle the Workspace to Edit View 13. Use the Window menu to view and note all the items now stored in the Library 14. Select slide 5 in the Filmstrip 15. Choose Image from the Insert menu 16. Navigate to the Images folder in the CaptivateMe workshop folder 17. Choose a picture from either the Male or FemaleCharacters folder 18. Drag the corners of the image to resize and reposition on the slide 19. Select slide 6 in the Filmstrip 20. Choose Flash Video from the Insert menu 21. Navigate to the Images folder in the CaptivateMe workshop folder 22. Choose free_footage_01.flv from the free_footage_design_1 folder 23. In the Flash Video Properties window set the Skin to None 24. Under the Options tab set the Timing to display for Rest of Slide 25. Set Transition Effect to Fade in and out 26. Click OK to close the window 27. Drag the Flash Video placeholder to a position at the bottom of the slide 2

3 28. Click Edit PPT in the Captivate Advanced toolbar 29. Correct the spelling error on the fourth slide in the presentation 30. Click the Save PPT button to return to the Captivate workspace 31. Choose Save As from the File menu 32. Navigate to the My Projects folder in the Captivate Me folder on the desktop to store your file 33. Click the Publish button in the top Captivate button bar 34. Choose the Media category in the Captivate Publish window 35. Pull down the Type drop down menu to select Video (AVI) 36. Type Skills_instruction for the title 37. Choose MPEG Compressor for the Video format 38. Click the Publish button 39. When processing completes click the View Output button Tips: Leverage your time by using existing PowerPoint Presentations. Convert PowerPoint files into AVI videos! This will enable them to be viewed in Windows Media Player and burned to DVD. File Formats and File Extensions.cp the native format for files saved from Captivate.cptl the Captivate template format.js a Javascript program file.fla the native format for files saved from Flash flv the Flash Video format.avi a video format that can be exported from Captivate.swf a flash format that can be exported from Captivate.htm a web page file format ppt the format for PowerPoint 3

4 Creating a Quiz Quiz Setup 1. At the Captivate splash screen, choose Blank Project 2. Choose Blank Project from the Create tab 3. Select either a preset size or enter a custom size 4. Click OK Multiple Choice Question 1. Click on Quiz in the menu bar and select Question Slide 2. Choose Multiple Choice from the Question Types window 3. Select the Graded Question button at the bottom for scoring purposes Note: You can always return to the question options above by opening the question slide and selecting the Edit Question button at the top left of the editing window. Don t lose your work! Remember to save often. (File Save) Question tab Enter the multiple choice question Assign points for scoring Enter the answer options using the Add button Select the radio button next to the correct answer option Set type and numbering options Options tab Choose type of question (Graded or Survey) Check the box next the buttons that you want to appear on the question slide (Clear, Back, Skip) Set actions and options for right and wrong answer choices R eporting tab For scoring, check the box Report Answers Assign an applicable name for the Objective ID and the Interaction ID Assign a time limit for the question if desired 4

5 Matching Question 1. Click Quiz in the menu bar and select Question Slide 2. Choose Matching from the Question Types window 3. Select the Graded Question button at the bottom for scoring purposes 4. Click on each tab to enter the question and answers and to set the question options Question tab Enter directions for the matching question Assign points for scoring Enter the answer options in Columns 1 and 2 using the Add button Drag and drop from one column to the other to match items Set style and numbering options Options tab Choose type of question (Graded or Survey) Check the box next the buttons that you want to appear on the question slide (Clear, Back, Skip) Set actions and options for right and wrong answer choices Reporting tab For scoring, check the box Report Answers Assign an applicable name for the Objective ID and the Interaction ID Assign a time limit for the question if desired Remember: You can always return to the question options above by opening the question slide and selecting the Edit Question button at the top left of the editing window. True/False (Yes/No) Question 1. Click on Quiz in the menu bar and select Question Slide 2. Choose True/False from the Question Types window 3. Select the Graded Question button at the bottom for scoring purposes 4. To complete the question, click on the tabs to enter question text and answers and to set other question options (see above). 5

6 Hot Spot Question 1. Click Quiz in the menu bar and select Question Slide 2. Choose Hot Spot from the Question Types window 3. Select the Graded Question button at the bottom for scoring purposes 4. From the Question tab, enter question text, points and number of hot spots 5. Accept the default animation that will appear when user clicks on hot spots or select a custom one 6. If only clicks on hot spots will be allowed, check the box 7. Select the Options and Reporting tabs to set other preferences for the hot spots 8. Click OK and the hot spot question will open in the quiz 9. Double-click the hot spot box for more settings (appearance, correct answer, cursor hit area 10. The hot spot box can be dragged and dropped on top of any slide object 11. Images can be inserted and placed under the hot spots or text captions can serve as answer options 12. Resize images and/or hot spots so that they are the same size Note: Save project often. 6

7 Sequence Question 1. Click Quiz in the menu bar and select Question Slide 2. Choose Sequence from the Question Types window 3. Select the Graded Question button at the bottom for scoring purposes 4. Click on the Question tab to enter the question text 5. Use the Add button to enter the answers in the correct order 6. Use the Options and Reporting tabs to set button, actions and reporting options Quiz Preferences Click Quiz in the menu bar and select Quiz Preferences Reporting tab 1. Under the Quiz Category on the left, choose the Reporting option 2. Check the box for Enable reporting for this project to allow output of scores and test data 3. Choose output and reporting options depending on your specific needs. Settings tab 1. Under the Quiz Category on the left, choose the Settings option 2. Enter meaningful names for the quiz, objective ID, and interaction ID prefix 3. Choose level of participation Optional, Required, Pass required, Answer all 4. Choose other options depending on your specific purpose for the quiz Pass or Fail tab 1. Under the Quiz Category on the left, choose the Pass or Fail option 2. Choose whether the quiz should be reported as percentage or points 3. Select actions for both pass and fail options and set the number of quiz attempts allowed Default Labels tab Use this option to customize button labels and feedback messages. 7

8 Advanced Interaction Panel 1. Click Project in the menu bar and select Advanced Interaction 2. Check each slide for correct actions, points, reporting, and other properties 3. Click into any of the areas to make changes Create a Title with Text Animation 1. Click Insert in the menu bar and select Text Animation 2. From the Text Animation tab choose Effect, enter Title text, and change font if desired 3. From the Options tab, enter a name for the animation item and set Timing and Transition 4. Use the Audio tab if audio will be recorded on this slide 5. Click OK Preview the Quiz Click the Preview button in the toolbar and select Project from the display options. The Captivate quiz project will be rendered for preview and testing. Publish the Quiz 1. Click File in the menu bar and choose Publish or select the Publish button in the toolbar to export a completed quiz 2. Choose one of the publishing options on the left side -- Flash (SWF) for this project 3. Enter the name Skills_quiz for the published project and save to your MyProjects folder 4. Choose output option Export Html for this project 5. Click the Publish button 8

9 Create Question Pools 1. Open a quiz project with several questions 2. Click Quiz in the menu bar and select Question Pools Manager 3. The first pool is created by Captivate by default and named Pool1 4. Click Pool1 to change the name if a more relevant name is preferred 5. Create two additional pools by clicking the green plus sign icon on the left 6. Close the Question Pools Manager 7. An empty Question Pool appears in the workspace since no questions have been placed in the pool. Place Questions in the Pool 1. Click on Filmstrip in the Edit View to display thumbnails of the quiz questions 2. Right-click the quiz question in the Filmstrip, choose Move Question to, and select pool 3. Multiple questions can be selected and moved to a pool by using the Shift or Ctrl key 4. For this project, place the first two questions into Pool1, the 3 rd and 4 th questions into Pool2 and the last question into Pool3 Create a Random Question To Finish: From the File menu, choose Save as and name this quiz project Quiz1_Random Publish as a Flash (SWF) file (previous page) 9 1. Click on Quiz in the menu bar and choose Random Question Slide 2. Set points for the random quiz question and select from Question Pool drop-down menu 3. Click on tabs to set Options and Reporting for the question 4. Click OK 5. The Random Question slide is now created and displayed 6. Create two more random questions using Pools 2 and 3

10 Recording Demonstrations, Trainings & Assessments Capturing the Computer Screen 1. At the Captivate splash screen, choose Software Simulation 2. Choose the Record tab from the New Project window 3. Launch Internet Explorer and choose the Windows Internet Explorer Window from the Select Application drop down menu 4. Select the Custom Size radio button and click OK 5. In the Recording panel, click the camera icon to open Automatic Recording 6. Check the boxes for Demonstration, Training and Assessment and close the panel 7. Click the red Recording button 8. Highlight the URL and Type 9. Press the Enter key 10. Click in the Google search field and type the name WorknSmartr 11. Click the Google Search button 12. In the results page, click the link for worknsmartr.com 13. From the Tools menu, choose Internet Options 14. Click the Use Current button 15. Click the Apply and OK buttons 16. Press the End key or click Adobe Captivate in the system tray 17. In the Project Files window enter Skills for Project Name 18. Browse to the My Projects folder inside the CaptivateMe folder on the desktop to save three different recordings 19. Click OK to close the window and launch the Demo version of the recording 10

11 Editing a Recording Click the Edit or Close Preview button to return to the Captivate Edit View workspace 4. Use the Filmstrip to locate any slide with a caption 5. In the demo window click the Preview button Review the recording Double click the caption to open a Text Caption window 6. Edit the text as desired 7. Continue editing captions 8. Use the handle bars to resize and reposition text as needed 9. Right click and delete any slides that are not necessary 10. Save the edited file View it! A demonstration recording is often used to provide viewers with visual instructions for the completion of software tasks. It is most useful for teaching skills or presenting answers to Frequently Asked Question (FAQs). Do it! A training recording requires viewers to interact with the software simulation as they view the Captivate movie. Trainings are useful for skill practice. 11. Click the Publish button in the toolbar 12. Choose Flash (SWF) 13. Check the Export HTML box 14. Click the Publish button and navigate to the MyProjects folder in the CaptivateMe folder 11 Prove it! An assessment recording is quite similar to a Training but interactions are scored and grades may be computed. Assessments are often used within learning management systems (LMS) to track user progress.

12 Adding Sound to a Project Audio Recording Setup 1. Connect the microphone headset cables to computer audio ports. 2. Click Audio in the menu bar and select Settings 3. From the Audio Devices drop-down menu, choose the microphone option 4. Click the Calibrate Input button, follow the directions, and click OK Record the Audio 1. Choose the slide to which audio will be added 2. Click the Audio button on the main toolbar (or Audio Record from the menu bar) 3. Select This Slide from the recording options drop-down menu to record the selected slide only 4. Click on the Slide Notes tab to enter a script for the recording 5. Use the recording buttons to record, stop, and playback Edit the Audio Note: From the menu bar, choose Audio for other audio choices such as Import to Slide or Background Audio for importing pre-recorded audio files into the project Click the Edit Audio button in the Record Audio window shown above 2. Click the triangular Play button at the bottom left corner to listen to the track 3. Click and drag to select any unwanted sections of audio and select the scissors icon in the toolbar to delete 4. Use other editing tools in toolbar to insert silence or adjust volume 5. Click OK to complete the editing 6. Click OK in the Record Audio window to save the recording to the slide 7. A tiny speaker icon now appears on the slide thumbnail indicating sound 8. Click the speaker icon on the slide to play, edit, or remove the sound file

13 2. 4. Creating an Interactive Assessment with Branching Using a Project Template 1. At the Captivate splash screen, choose From Template Navigate to the CaptivateExtensions folder to open the InteractiveAssessmentTemplate folder and select the InteractiveAssessmentTemplate 3. Toggle to Branching View to observe sequence Toggle to Edit View to review each slide Importing an Interactive slide 1. Select Slide 2 (Temp) in the Filmstrip 2. Choose Import and Slides/Objects from the File menu 3. Navigate to CaptivateMe folder to find the InteractiveAssessmentImport folder 4. Select Skills_assessment.cp and Click Open 5. Select Slide and Objects from the Import window menu 6. Click OK to return to Edit View 7. Read the directions, then right click and delete Slide 2 (Temp) 8. Click to select the new Slide 2 (Search) Note: Slide 2 of this template is a temporary place holder. It may be replaced with any suitable assessment slide(s). Slides from Assessment Recordings can speed up the process since they already contain interactive elements like click boxes. Slides from Demo Recordings may also be used but interactive objects must be added manually. Quiz slides may also be substituted. Scoring must be adapted accordingly. 13

14 Setting Options for a TEB 1. Click on the Options tab 2. Set the Timing to Display for rest of slide 3. Set the Effect to No transition 4. Set the Background color to Transparent 5. Check the Validate user input box 6. Check the Show button box 7. Click Apply and OK Editing a Text Entry Box (TEB) 1. Double click the Text Entry Box to edit its properties 2. In the Text Entry Box properties window type the correct answer 3. Click the Add button and type additional expected answers (misspellings?) 4. Choose Jump to slide from the On success menu 5. Choose slide 3 Success from the corresponding Slide menu 6. Uncheck the Infinite attempts box 7. Choose Jump to slide from the After last attempt menu 8. Choose slide 4 Failure from the corresponding Slide menu 9. Click the Font button to set the Font size to 10 Setting the v 14 Positioning a TEB 1. Resize and Click and Drag the Text Entry Box object into place over the Google Search Field if necessary 2. Double click the submit button 3. Check the Transparent box 4. Resize and position the transparent button over the Search button image 5. Edit and/or add a caption to the slide with directions about the task to perform

15 Setting Values for Variables 1. Choose Actions from the Project menu 2. Under the Variables tab click and select the v_coursename entry 3. Change the text in the Value field from Captivate Me to any suitable title 4. Review the last slide (Certificate) 5. Note the format used for variables. Setting Preferences & Publishing 1. Toggle to the Branching View to review what changes have occurred in the sequencing of all the slides 2. Choose Advanced Interaction from the Project menu 3. Review the scoring for this project and make changes to points as required 4. Open Quiz Preferences from the Quiz menu. 5. Insert your own address 6. Choose Save As from the File menu and navigate to the MyProjects folder in the CaptivateMe folder 7. Name the file Skills_assessment 8. Click the Publish button and navigate to the MyProjects folder in the CaptivateMe folder 9. Choose In Web Browser from the Preview menu Tip: Use the Timeline to quickly review the timing of objects on the slides. Use the Advanced Interactions window to spot errors in scoring. Use the Branching View to check the actions of objects and slides. 15

16 Aggregating Projects Combining files into a tutorial 1. At the Captivate splash screen, choose Aggregator Project 2. Select Action Script Click the Add button to select a project 4. Navigate to the published Skills_demo folder 5. Choose Skills_demo.swf 6. Continue to click the Add button to select additional projects as desired Publishing 12. Click the Save As button in the Aggregator menu 13. Navigate to the MyProjects folder in the CaptivateMe folder 14. Type Skills_aggregator for the Project Title 15. Navigate to the MyProjects folder 16. Click the Publish and View Output buttons 16