GAZIANTEP UNIVERSITY INFORMATICS SECTION SEMETER

Transcription

1 GAZIANTEP UNIVERSITY INFORMATICS SECTION SEMETER

2 Microsoft Excel is located in the Microsoft Office paket. in brief Excel is spreadsheet, accounting and graphics program. WHAT CAN WE DO WITH EXCEL? Basically, any calculation operations The logical comparison operations, (if the COUNTIF) Ready functions available (text, date, math), merge (), ROUND (E2), now () convert the entered data into a table. Automatic data entries. According to the information entered or calculated, prepare all kinds of chart We can easily to use as the database program.

3 WHAT'S NEW IN EXCEL 2007 There are a lot of innovation that comes with Microsoft Excel 2007.New results-oriented user interface makes it easy to manage, analyze, and share data. Changed user interface Group commands Animation features More data storage Improved formatting facilities improved spreadsheet features Improved graphical interface

4 SOME CAPACITY COMPARISON The number of columns on a worksheet The number of rows on the worksheet ,048,576 The number of different color billion Cell conditional format number 3 memory-limited The character can be typed in the cell WHAT IS DATA? any information that have meaning is data. We can produce more extensive data using the available data. and as a result decide based on this data.

5 HOW TO EXECUTE THE EXCEL 1. START ALL Programs Microsoft Office Microsoft Office Excel Run is selected from the start menu,on the resulting window write Excel and click OK.

6 Topic : Office button

7 THE START BAR ELEMENTS OFFICE BUTTON located on the start bar. Contains commands of the file menu. Office button

8 New: This button is used to open a new file. The short path, press Ctrl + N. Open: is used to open the files that you created earlier. Short path, press Ctrl + O. Save: You can use this button to save your documents, giving the file name. Short path, press Ctrl + S.

9 Save as: you can save Your file with a different file name or in a different format. Short way to F12 Print: you can use this button to print out a summary, written, graphic or a portion of the document that you created. Short path Ctrl + P

10 THE QUICK ACCESS TOOLBAR the Quick Access toolbar available on The start bar. Contains the commands that we use often. By selecting or deselecting the icons it can edit this bar.

11 Customize the Quick Access Toolbar

12 Topic : Worksheet and cells

13 ENTER DATA IN CELLS OPERATIONS The main operation that applied on the account tables is started by entering the data into these cells. The account table establish mathematical and logical relationships between data in the cells. So what kind of information can be entered in the cells? As the foundation the formula, numeric values, alphabetical date, and time information can be entered in the cells. At the Data entry operation the selected cell is filled by entered values and formulas for process. This process can be tracked from the field called the formula bar. So the formula bar is very important in Excel.

14 WORKSHEET OVERVIEW Office button the title bar the Quick Access toolbar Name of the table window control button Active cell rows columns command tabs zoom worksheets scroll bar

15 Active cell B40

16 WORKSHEETS There are three worksheet. You can save your data in different workbooks. Also, you can add your information to the different work pages associated with each other. So the new worksheets can be added, deleted and renamed.

17 ZOOM We may change the appearance of our pages by setting the proximity of work.

18 THE DIALOG BOX By pressing arrow the dialog box opens. The more detailed Windows will appear

19 WHAT IS THE CELL ADDRESS The workspace is divided into columns and rows with the guide lines. the cell occurs by crossing these guide lines. The cells in the workspace is data entry area. Each cell has an address. the address of the cell consists of a combination of the row number in the column name. While we create formulas use cell addresses. Therefore, we need to know the cell addresses. Active cell B40

20 WHAT INFORMATION IS ENTERED IN THE CELLS? it can enter 4 types of information to the cells. Text: sets of alphabetic and alphanumeric characters.(cell 1) number: consist of digits only.(0-9) The date and time: date and time information can be enter in. Formula: calculation formula according to excel rules.. Date Number Text Formula

21 DUPLICATE DATA BY DRAGGING METHOD Drag to duplicate a data series automatically you can use the dragging method.

22 CREATE LIST FOR USE IN SORT AND FILL SEQUENCE let's try to add a custom list, such as hardware, operating system, word, excel, PowerPoint, security in internet. Click the Excel options popular edit custom lists, and then follow these steps.

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24 LET'S SEE UNSEEN INFORMATION In the case of the information that doesn't fit in the cells ###### marks appear. In this case it is necessary to expansion the column. To do this Automatically, double click the left mouse button on the line that separates the two columns expansion is provided, or by pulling the line of the column manually.

25 MOVMENT IN THE CELLS,DELETION AND CORRECTION to switch from one cell to another, DIRECTION KEYS, ENTER, TAB,ARROW KEYS or the mouse is used. To completes a process and the goes in the cell down or right cell ETER or TAB key is used, For movement between cells or between characters of a cell you can use ARROW keys, to delete a cell or an expression in a cell DELETE or BACKSPACE key is used. To correct the information was entered in a cell, While on a cell, press F2 on the keyboard or Double-click the cell,

26 ACTIVE CELL Pressing the left mouse button, or when you select a cell by using the direction (arrow) keys that cell the active cell. the border around the active cell is more thick than others, and any text written in appear in the formula bar. Active cell in that moment you can do some processes within the cell. (Eg: you can type text or formula, you can change the color of the font, text, or formula., etc...). the address of the active cell currently appears on the right side of the formula bar. Excel workbook is first opened, A1 in the active cell. To change the active cell you can use the mouse left key.

27 SELECTION OF THE CELLS To select a single cell, while doing double click with the mouse on the corresponding cell. To select a cell range, clicked on the first cell of the range hold the left mouse button, and scroll to the last cell. To select a in wide cell range,clicked on the first cell in range.clicked on the last cell in the range with the mouse holding Shift key. Instead of the mouse, the arrow keys can also be used. To select all cells, all cells button is used. To select nonadjacent cells or cell ranges, the first cell or range of cells is selected. Then for the other cells or cell ranges, hold down the CTRL and press the mouse left key. To select nonadjacent rows and columns, the first row or range of row is selected. Then for the other row or row ranges, hold down the CTRL and press the mouse left key. To select the entire row or column, the row or column headings to be clicked on. Each click in the row or column is selected. The same operations using the options on the Edit menu cut/copy/paste, Ctrl + X (Cut), Ctrl + C (copy), Ctrl + V (paste) keys, Again, the keyboard, Shift-Delete (Cut), Ctrl-insert (copy) for the copy process, can also be done by using the Shift-Insert (paste) keys. all cells selection button

28 HIDE AND UNHIDE COLUMNS, ROWS selected columns or rows can be hidden and then Also appears and activated. HIDE AND UNHIDE WORKSHEET Worksheet can be hidden and then Also appears and activated.

29 WORKSHEET BACKGROUND To add a picture to the background, the background from the page setup is selected.

30 Topic : Home

31 The Home tab contains the commands that we use everyday. The Home tab is consist Clipboard, fonts, alignment, number, styles, cells and editing groups.also in the Group at the end of the lower-right corner of the dialog icon or the item's name is clicked there is a separate window opens. Home tab

32 CLIPBOARD Clipboard is the first group of Home tab. You can use Cut, copy and paste commands to copy or move cell or the contents of the cells.

33 the cell paste options after the user was pasted the selected cells, Paste options appears in the lower-right corner of the pasted field. It can be obtained by clicking the options such as the following. Here is that each option will offer different situations. We'll discuss them further. Keep source formatting option: along with the data source carried all of the formatting features are moved/copied in new field. Match destination formatting option: the source data is moved/copied to, preserving the formatting properties of the target field. Values and number formatting option: values and number formatting properties to be transferred to the new cells. Keep source column width : the width of the column to which you want to move/copy transferred to the target column.

34 Alone with just the source formatting option: formatting features are moved/copied to the destination cells. The data will not be moved/copied. Link cells: as in the source cell, destination cell is shown. A change that occurred in the source cell in the target cell exactly. This process can also be done by using a formula. Values and source formatting option: With this option, the values the cell formatting properties are moved/copied to the target cell. Only the values: in this option only the information moved/copied to the target cells.

35 Special Paste Option :After you select the cells,the paste operation according to more specific situations will be start, by selecting paste special window.

36 All: all of the referenced data is pasted in the target location. Formulas: only the formulas are pasted into the destination location, where the source Other information are not considered. Values: only the values are pasted into the destination location, where the source Other information like formulas and cell structures are not considered. Formats: only the formatting properties (font, size, bold, oblique, ) of the source cells are pasted. The formula and the values are not considered. Comments: written comments information in the cells are pasted. Validation: if the selected cell have validation property, it past only the validation list like Occupation, such as a list of the province, departments.

37 Everything except borders : everything except border property of source cells. Column widths: just paste source cells column widths to the destination cells. Formulas and number formatting: number formatting properties and formulas to be pasted within cells. None: no action is taken on the target field. Sum: the source field numerical information collected to the destination field numeric information and past to the destination field. Subtract: the source field numerical information subtracted from the destination field numeric information and past to the destination field.

38 Multiply: the source field numerical information multiplied to the destination field numeric information and past to the destination field. The digital divide: the source field numerical information divided to the destination field numeric information and past to the destination field. Skip blanks: empty cells provides dropped. Do not action To the corresponding cells in the destination field. Transpose : rows and columns change to each other, If this option is provided. Rows to columns, the columns are converted to rows.

39 FONT Clipboard is the first group of Home tab. You can use Cut, copy and paste commands to copy or move cell or the contents of the cells.

40 FONT we'll use Font button for fill color, font, style, size, font color, font size, increase and decrease of articles and documents.

41 Fill color : Color the background of selected cells in the worksheet. Font color : change the text color in the selected cells.

42 ALIGNMENT the formatting buttons on the toolbar Prepared to align the selected text. The text on the page are aligned to the left, right, Center, and since each of the two.

43 Alignment: Rotate text to a diagonal angle or vertical orientation.

44 increase, Decrease Indent :Reduce or increase the indentation of the paragraph. Warp Text: Make all content visible within a cell by displaying it on multiple lines. Merge and Center: joins the selected cells into one target cell and centers the contents in the new cell.

45 NUMBER

46 STYLES To create more visual and effective formats by applying styles to the information already entered. Conditional Formatting: Highlight interesting cells, emphasize unusual values, and visualize data using data bars, color scales and icon sets based on criteria,

47 Grading style : Quickly format a cell by choosing from pre-defined styles. You can also define your own cell style. Format as table: Quickly format a range of cells and convert it to a table by choosing a pre-defined table style.

48 CELLS You need this tab When you add a worksheet cell, row, column, or delete, inserting Workbook page, The row height, column width setting and hiding,page protection and has also used for cell lock. Add a column : when you need to add a new column in a worksheet In this case select the cell group in the Home tab, and Add the needed columns. So that will be added a new column in the selected blank depending on location. Delete a column : by choosing the delete option you can delete marked unwanted columns from worksheet. So that the selected column or columns will be deleted. Set a column : The standard width of the columns is For Any modification to the standard width of the column (collapse or expand) these menus should be used.

49 Add a row: when you need to add a new row in a worksheet In this case select the cell group in the Home tab, and Add the needed rows. So that will be added a new row in the selected blank depending on location. Delete a row: by choosing the delete option you can delete marked unwanted rows from worksheet. So that the selected row or rows will be deleted. Set a row: The standard height of the rows is 15. For Any modification to the standard height of the rows (increase or decrease) these menus should be used.

50 EDITING General functions in cells, select the data with sort and filter, find, and on the arrangements can be made. Auto sum: use here to display the result of a simple calculation, such as average or maximum value, after the selected cells.

51 Sort and Filter: It is possible to sort the table according to the criteria of the requested information that is entered into. sort operation Order from largest to smallest or vice versa. Thus we may analyze data better.

52 Find and Select: It is possible to sort the table according to the criteria of the requested information that is entered into. sort operation Order from largest to smallest or vice versa. Thus we may analyze data better.