Excel Tutorial 1: Getting Started with Excel

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1 Excel Tutorial 1: Getting Started with Excel TRUE/FALSE 1. The name of the active workbook appears in the status bar of the Excel window. ANS: F PTS: 1 REF: EX 2 2. The formula bar displays the value or formula of the active cell. ANS: T PTS: 1 REF: EX 2 3. The sheets in a workbook are identified in the sheet tabs at the top of the workbook window. ANS: F PTS: 1 REF: EX 8 4. The AutoComplete feature automatically completes an entry based on previous entries in a column. ANS: T PTS: 1 REF: EX A ScreenTip is a box with descriptive text about a command that appears when you point to a button on the ribbon. ANS: T PTS: 1 REF: EX 6 6. Speed Fill enters text based on patterns it finds in the data. ANS: F PTS: 1 REF: EX The worksheet is organized into individual cells. ANS: T PTS: 1 REF: EX 9 8. An adjacent range is a collection of separate ranges. ANS: F PTS: 1 REF: EX Numeric data is any number that can be used in a mathematical calculation. ANS: T PTS: 1 REF: EX AutoFit changes the column width or row height to display the longest or tallest entry within the column or row. ANS: T PTS: 1 REF: EX 27 MODIFIED TRUE/FALSE 1. Column width is expressed in terms of the number of characters a column can contain or the size of the column in points. ANS: F, pixels

2 PTS: 1 REF: EX A keyboard shortcut is a key or combination of keys that you press to access a feature or perform a command. ANS: T PTS: 1 REF: EX 6 3. A common business practice is to include a worksheet named Documentation that contains a description of the workbook, the name of the person who prepared the workbook, and the date it was created. ANS: T PTS: 1 REF: EX When text wraps within a cell, the column width increases so that all of the text within the cell is displayed. ANS: F, row height PTS: 1 REF: EX A formula is written using operands that combine different values, resulting in a single value that is then displayed in the cell. ANS: F, operators PTS: 1 REF: EX Every function follows a set of rules, or syntax, which specifies how the function should be written. ANS: T PTS: 1 REF: EX Cutting moves the selected content, whereas copying duplicates the selected content. ANS: T PTS: 1 REF: EX When you insert a new row, the existing rows are shifted down and the new row has the same width as the row above it. ANS: F, height PTS: 1 REF: EX In the formula, =2+6*2, addition would be calculated after multiplication. ANS: T PTS: 1 REF: EX Normal view shows how the worksheet will appear when printed. ANS: F, Page Layout

3 PTS: 1 REF: EX 51 MATCHING Identify the letter of the choice that best matches the phrase or definition. a. function f. sheet tabs b. Name box g. Ctrl c. worksheet h. Normal view d. range i. formula view e. order of operations j. template 1. Contains a grid of rows and columns into which you can enter text, numbers, dates, and formulas, and display charts. 2. Multiplication before addition 3. When you copy a range of cells, you must press this key while you drag the selection to its new location 4. A named operation that replaces the arithmetic expression in a formula 5. A group of worksheet cells 6. Press Ctrl + ` to switch to this view 7. Displays the cell reference of the active cell 8. Shows the contents of the worksheet 9. Displays the name of the sheets in the workbook 10. A preformatted workbook with many design features and some content already filled in. 1. ANS: C PTS: 1 REF: EX 7 2. ANS: E PTS: 1 REF: EX ANS: G PTS: 1 REF: EX ANS: A PTS: 1 REF: EX ANS: D PTS: 1 REF: EX ANS: I PTS: 1 REF: EX ANS: B PTS: 1 REF: EX 2 8. ANS: H PTS: 1 REF: EX ANS: F PTS: 1 REF: EX ANS: J PTS: 1 REF: EX 4 MULTIPLE CHOICE 1. The advantage of an electronic is that the content can be easily edited and updated to reflect changing financial conditions. a. database c. expression b. spreadsheet d. formula ANS: B PTS: 1 REF: EX 4 2. Keyboard can help you work faster and more efficiently because you can keep your hands on the keyboard. a. KeyTips c. ShortTips b. ScreenTips d. shortcuts ANS: D PTS: 1 REF: EX 6

4 3. In, the ribbon increases in height, the buttons are bigger, and more space appears around each button so you can more easily use your finger or a stylus to tap the button you need. a. Touch Mode c. Tap Mode b. Click Mode d. Normal Mode ANS: A PTS: 1 REF: EX 6 4. AZ is an example of a. a. column heading c. cell reference b. row heading d. Name box ANS: A PTS: 1 REF: EX 9 5. To go to column A of the current row, press. a. Ctrl + Home c. Shift + Tab b. Home d. Tab + Enter ANS: B PTS: 1 REF: EX An Excel worksheet can have a maximum of columns in a worksheet. a. 156 c. 16,384 b. 256 d. 17 million ANS: C PTS: 1 REF: EX 9 7. To make A1 the active cell, you should press which of the following keys? a. Page Up c. Home b. Page Down d. Ctrl + Home ANS: D PTS: 1 REF: EX You can move to the previous or next sheet by pressing the keys. a. Alt + Page Up or Alt + Page Down c. Tab + Page Up or Tab + Page Down b. Ctrl + Page Up or Ctrl + Page Down d. F4 + Page Up or F4 + Page Down ANS: B PTS: 1 REF: EX Each range is identified with a range reference that includes the cell reference of the upper-left cell of the rectangular block and the cell reference of the lower-right cell separated by a. a. semi-colon c. colon b. period d. comma ANS: C PTS: 1 REF: EX The characters +, -, *, and / are examples of. a. formulas c. arithmetic operators b. values d. calculations ANS: C PTS: 1 REF: EX An Excel formula always begins with a(n). a. parentheses c. plus sign b. equals sign d. colon ANS: B PTS: 1 REF: EX The formula used to multiply cell A1 by cell C1 is.

5 a. =A1*C1 c. =A1/C1 b. C1*A1 d. A1*C1 ANS: A PTS: 1 REF: EX A(n) is a group of cells in a rectangular block. a. cluster c. selection b. adjunct d. range ANS: D PTS: 1 REF: EX In the figure above, Box 1 points to the formula =F13*G13 in the. a. address box c. formula box b. address bar d. formula bar ANS: D PTS: 1 REF: EX In the figure above Box 3, points to color coded references. a. cell c. row b. formula d. function ANS: A PTS: 1 REF: EX In the figure above, Box 2 points to a formula in multiplying the values in cells F13 and G13. a. cell F13 c. cell G13 b. cell H13 d. cell H13 ANS: B PTS: 1 REF: EX When you insert a new column, the existing columns are shifted to the and the new column has the same width as the column directly to its left a. right c. down b. up d. left ANS: A PTS: 1 REF: EX 43

6 18. If you want to create a new line within a cell, press the keys to move the insertion point to the next line within the cell. a. Ctrl + Enter c. Alt + E b. Alt + Enter d. Ctrl + E ANS: B PTS: 1 REF: EX What is the result of the expression =50+20/10*5? a. 60 c. 25 b. 1 d. 50 ANS: A PTS: 1 REF: EX To change the order of operations, enclose part of the formula in. a. brackets c. parentheses b. italics d. quotation marks ANS: C PTS: 1 REF: EX Excel makes reading formulas simpler by each cell reference in the formula and its corresponding cell in the worksheet. a. color coding c. highlighting b. bolding d. italicizing ANS: A PTS: 1 REF: EX To switch to mode, you double-click the cell. a. Insert c. Edit b. Copy d. Paste ANS: C PTS: 1 REF: EX To change a column width, you can click on the Column submenu to make the column(s) as wide as the longest entry of the cells in the column. a. QuickFit c. Full Column b. AutoFit d. Longest ANS: B PTS: 1 REF: EX makes it easier to enter repetitive text in cells. a. Editing mode c. AutoComplete b. AutoFit d. AutoFill ANS: C PTS: 1 REF: EX Which of the following takes precedence over multiplication? a. division c. addition b. exponentiation d. subtraction ANS: B PTS: 1 REF: EX enters text based on patterns it finds in the data. a. AutoComplete c. AutoFit b. Flash Fill d. Fill ANS: B PTS: 1 REF: EX 48

7 27. In orientation, a page is taller than it is wide. a. natural c. portrait b. landscape d. basic ANS: C PTS: 1 REF: EX displays the location of the different page breaks within the worksheet. a. Normal c. Page Break Preview b. Page Preview d. Page Break Layout ANS: C PTS: 1 REF: EX You can the width or the height of the printout so that all of the columns or all of the rows fit on a single page. a. shrink c. scale b. size d. scroll ANS: C PTS: 1 REF: EX According to the order of operation in Excel: a. Excel performs exponentiation, then multiplication and division, then addition, and subtraction. b. Excel performs multiplication, then exponentiation, then division, then addition, and then subtraction. c. Excel performs exponentiation, then multiplication, then division, then subtraction, and then addition. d. Excel performs multiplication, then division, then exponentiation, then addition, and then subtraction. ANS: A PTS: 1 REF: EX To move the active cell up one row, press. a. Shift + Enter c. Shift + Tab b. Ctrl + Tab d. Ctrl + Enter ANS: A PTS: 1 REF: EX Which of the following will not change the location of the active cell? a. drag and drop c. clicking another cell b. scrolling d. clicking a column heading ANS: B PTS: 1 REF: EX When you copy a selection of cells using drag and drop, which appears before you release the mouse button? a. an outline of the new location of the selected range b. the range c. a cell reference of the old location d. shortcut tip ANS: A PTS: 1 REF: EX What is the syntax for a SUM formula adding the values of cell F6 to F9? a. /SUM(F9:F6) c. =END(F6:F9)

8 b. =SUM(F6/F9) d. =SUM(F6:F9) ANS: D PTS: 1 REF: EX 36 EX Ctrl + G is used to access the. a. Go to Next worksheet command b. G column c. Go to a location in the worksheet command d. formula view ANS: C PTS: 1 REF: EX mm/dd/yyyy is known as. a. a text string c. a date format b. text data d. number data ANS: C PTS: 1 REF: EX Whenever you click the Save button on the Quick Access Toolbar or press the keys, the workbook file is updated to reflect the latest content. a. Ctrl + V c. Ctrl + C b. Ctrl + G d. Ctrl + S ANS: D PTS: 1 REF: EX To move or copy a range of cells, select the correct order: 1. Move the pointer over the border of the selection until the pointer changes shape. 2. Select the cell or range you want to move or copy. 3. To move the range, click the border and drag the selection to a new location, or to copy the range, hold down the Ctrl key and drag the selection to a new location. a. 1,2,3 c. 1,3,2 b. 3,2,1 d. 2,1,3 ANS: D PTS: 1 REF: EX In the above figure, which box displays the formula in the formula bar? a. 1 c. 5

9 b. 2 d. 6 ANS: B PTS: 1 REF: EX In the above figure, which box displays the ScreenTip displaying the syntax of the SUM function? a. 1 c. 5 b. 4 d. 6 ANS: C PTS: 1 REF: EX In the figure above, which box displays the range references? a. 2 c. 5 b. 4 d. 6 ANS: D PTS: 1 REF: EX In the figure above, which box displays the highlighted cells used in the function? a. 1 c. 5 b. 3 d. 6 ANS: B PTS: 1 REF: EX 37 Case-Based Critical Thinking Questions Case 1-1 Tyler has created a spreadsheet to keep track of his customers for his house-sitting business. In the spreadsheet, he includes the owners names, addresses, phone number, and number of days his services are needed. 43. Column B in Tyler s spreadsheet contains the addresses of his clients. Some of the addresses are truncated so Roger. a. uses the AutoComplete command to allow for complete entries b. uses the AutoFit command to remove unwanted space c. resizes the column width until all addresses are visible d. switches to Edit mode ANS: C PTS: 1 REF: EX 26 TOP: Critical Thinking 44. One of the entries Tyler enters into the spreadsheet automatically right-aligns in the cell. Which entry does this? a. customer phone number c. number of days b. customer name d. customer address ANS: C PTS: 1 REF: EX 17 TOP: Critical Thinking 45. Tyler wants to include the years that each client has been with him. He wishes to insert a new column called Year between Column C (Phone Number) and Column D (Number of Days ). To do this, Tyler selects. a. Column C, then clicks the Insert button in the Cells group b. Columns C and D, then clicks the Insert button in the Cells group c. Column D, then clicks the Insert button in the Cells group d. Columns C and D, then clicks the Insert Column Between button in the Cells group ANS: C PTS: 1 REF: EX 44 TOP: Critical Thinking

10 46. Tyler inserts a new column between columns C and D. The newly inserted column has the. a. same width as the original column C b. same width as the original column D c. default width which is applied to all new columns d. average width of all columns in the worksheet ANS: A PTS: 1 REF: EX 43 TOP: Critical Thinking 47. Tyler notices that the Address column is too wide. He could use that extra space for other columns so he. a. autofits the column by double-clicking the cell with the longest entry b. autofits the column by double-clicking its border c. autofits the column by selecting it, then clicking the AutoFit button in the Cells group d. places the mouse pointer on the column border and drags to the right ANS: B PTS: 1 REF: EX 27 TOP: Critical Thinking Case-Based Critical Thinking Questions Case 1-2 Samantha is a distributor of jewelry. She uses Excel 2013 to record her inventory and order forms. Samantha s worksheet for her company s monthly orders needs to display summary information including the total number of items ordered and the amount of revenue generated from those orders. 48. Samantha will add the number of orders. She chooses to use the function from the AutoSum feature. a. MAX c. SUM b. ADD d. TOTAL ANS: C PTS: 1 REF: EX 36 TOP: Critical Thinking 49. To activate the AutoSum feature, Samantha clicks in the. a. cell below the group of cells she wants to add b. cell to the right of the last cell in the group of cells she wants to add c. formula bar d. active cell ANS: A PTS: 1 REF: EX 37 TOP: Critical Thinking 50. Samantha decides to rename her worksheet Samantha s Jewelry Business Worksheet but she is unable to complete the word Worksheet because Excel. a. only allows for three words in a sheet name b. only allows for 31 characters in a sheet name c. only allows one word in a sheet name d. does not allow for symbols such as the apostrophe in Sam s in sheet names ANS: B PTS: 1 REF: EX 16 TOP: Critical Thinking 51. Samantha wants to find out how much money she will make on her largest order, which is currently in row E. Cell E4 contains the number of items ordered and cell E5 contains the price per item. An appropriate formula would be. a. =E4+E5 c. =E4*E5 b. =E5/E4 d. =E4^E5 ANS: C PTS: 1 REF: EX 32 TOP: Critical Thinking

11 52. Samantha has entered several formulas in her worksheet. All of a sudden, she realizes that the cells that once displayed the formula results are now displaying the formulas and all of the columns are wider. She must have switched to. a. editing mode by double-clicking the results cell b. formula view by pressing Ctrl + Alt c. editing mode by pressing Ctrl + Alt d. formula view by pressing Ctrl + ` ANS: D PTS: 1 REF: EX 56 TOP: Critical Thinking COMPLETION 1. A(n) is a grouping of text and numbers in a rectangular grid or table. ANS: spreadsheet PTS: 1 REF: EX 4 2. Keyboard can help you work faster and more efficiently because you can keep your hands on the keyboard. ANS: shortcuts PTS: 1 REF: EX 6 3. The active cell is highlighted with a thick green border, its cell reference appears in the, and the corresponding column and row headings are highlighted. ANS: Name Box PTS: 1 REF: EX 9 4. The range reference for a(n) range includes the range reference to each range, separated by a semicolon. ANS: nonadjacent PTS: 1 REF: EX When you a workbook, a dialog box might open, asking whether you want to save the workbook. ANS: close PTS: 1 REF: EX A(n) is a named operation that replaces the arithmetic expression in a formula. ANS: function PTS: 1 REF: EX 36

12 7. A(n) of the original range is placed in the new location without removing the original range from the worksheet. ANS: copy PTS: 1 REF: EX The function will not include any cell in the range containing a non-numeric value in the final tally. ANS: COUNT PTS: 1 REF: EX A(n) includes a series of questions that help you think about the purpose of the workbook and how to achieve your desired results. ANS: planning analysis sheet PTS: 1 REF: EX removes the data from the row or column as well as removes the row or column itself. ANS: Deleting PTS: 1 REF: EX enters text based on patterns it finds in the data. ANS: Flash Fill PTS: 1 REF: EX Two common changes are adding borders to cells and changing the font size of text. ANS: formatting PTS: 1 REF: EX The font size for worksheets is 11 points. ANS: default PTS: 1 REF: EX view shows how the worksheet will appear when printed. ANS: Page Layout PTS: 1 REF: EX Changing the page orientation affects only the sheet.

13 ANS: active PTS: 1 REF: EX 53 ESSAY 1. Explain the following Excel 2013 terms: spreadsheet, cell, worksheet, and active cell. ANS: A spreadsheet is a grouping of text and numbers in a rectangular grid or table. Each cell is identified by a cell reference, which is based on the cell s column and row location. A worksheet contains a grid of rows and columns into which you can enter text, numbers, dates, and formulas, and display charts. The cell that is currently selected in the worksheet is referred to as the active cell. PTS: 1 REF: EX 4 EX 7 EX 9 TOP: Critical Thinking 2. The order of operations for arithmetic operators is exponentiation, multiplication, division, addition, and then subtraction. In your opinion, what is the best order of precedence for the following Excel tasks and why: 1) work in editing mode, 2) switch to formula view, 3) rename sheet tabs, 4) resize columns and rows, 5) create a planning analysis sheet, and 6) enter data? ANS: Instructors: There is some flexibility in this answer - the main thing to look for is that students understand that the planning analysis sheet should be the first task performed. Entering data should be next. Renaming sheet tabs, resizing columns and rows, working in editing mode, and switching to formula view can be ordered as the student wishes, as long as they can support their answer with good reasons. Here is an example answer: I think the best order of precedence for the Excel tasks ( 1) work in editing mode, 2) switch to formula view, 3) rename sheet tabs, 4) resize columns and rows, 5) create a planning analysis sheet, and 6) enter data) should be: 1. Create a planning analysis sheet 2. Enter data 3. Resize columns and rows 4. Rename sheet tabs 5. Work in editing mode 6. Switch to formula view Planning should be the first step in any project. Creating a planning analysis sheet before creating an Excel workbook allows the user to figure out what the purpose of the workbook should be and how to achieve the desired results. Entering data should be next so that the workbook can be created and relationships between numbers can be established. Once the data is entered, it might be necessary to resize columns and rows in order to see all of the data. Also, once the data is entered, it makes sense to label sheet tabs if the data is placed on more than one sheet. This step is important for organization, especially considering the last two steps of working in editing mode and switching to formula view. The order of the last two steps depends on the nature of the worksheet. If there are many text entries or number entries that need to be edited, having the worksheet as organized as possible will make working in editing mode that much easier. If the worksheet is full of formulas, the same is true.

14 PTS: 1 REF: EX 13 - EX 14 TOP: Critical Thinking 3. You have three college bound children and you would like to keep track of each of the costs related to tuition. Do you decide to create three Excel workbooks or one Excel workbook with three worksheets and why? ANS: Instructors: There is no right or wrong answer to this question, however the answer should show some critical thinking to support the students decisions. Here is an example: I would create three separate workbooks for my three children I would record the various types of costs associated with each college in separate sheets within each child s workbook. I think it would be much more efficient for each child to have his or her own customized workbook made up of as many individual worksheets as needed. PTS: 1 REF: EX 7 EX 9 TOP: Critical Thinking