STEP BY STEP GUIDE TO FORMAT A DOCUMENT IN WORD

Transcription

1 STEP BY STEP GUIDE TO FORMAT A DOCUMENT IN WORD STEP 1: Copying the File from Floppy to Hard Drive Open Windows Explorer from Start menu: In Windows Explorer, click New > Folder on File menu:

2 Give your new folder a name (e.g. your name): a) b) Click on 3½Floppy (A:) drive: Click on the file example.txt :

3 Click Copy on Edit menu: Click on your new folder: Click Paste on Edit menu: This is the result you should get:

4 STEP 2: Opening the Text File in Word Start Word: Once in Word, Click Open in File menu: Choose Hard Drive (C:) in Look In box:

5 Choose your new folder: Choose Text Files in Files of Type box: Click on the file example.txt :

6 STEP 3: Saving the File as a Word Document File Click Save As in File menu: Choose Word Document in Save as Type box: Click on Save button: Your document is now saved as a Word Document. Any formatting you will do after this will be stored when you save your document again. Do not forget to save it frequently, in order not to lose your work. To do that, simply click on the Save button (with a floppy icon on it), or click Save in File menu:

7 STEP 4: Formatting the Document First, choose Page Layout View by clicking on the Page Layout View button at the bottom of the screen. This will make seeing the changes you make easier: To delete a certain portion of the text, drag the cursor over the part you want to delete by pressing the left mouse button, then press Delete key on the keyboard: To format a portion of the text (e.g. to make it bold, italic, or underlined) drag the cursor over the part you want to delete by pressing the left mouse button, then click the appropriate button (e.g. Bold button): Before formatting: After formatting (Bold): Use Alignment buttons in order to set your text Right, Left, Center aligned or Justified.

8 To get the text to line up at the right margin, use the horizontal ruler. Click on the Horizontal Ruler button until you get the right aligned ruler figure ( ), then select the portion of the text you want to have right aligned; finally click on the ruler above your page where you want your text to be aligned. Entering a tab character (by hitting the Tab key at top left of the keyboard, under 1 key will align the text to where the horizontal ruler figure is.): To give a hanging indent to your text, select the portion of the text you want to format, click Paragraph in Format menu, then chose Hanging in Special box under Indentation :

9 To have larger line spacing between paragraphs then between lines within a paragraph, select the portion of the text you want to format, click Paragraph in Format menu, then increase Before box under Spacing. (It is set to 6 points in the example text): STEP 5: Start a New Document and. After finishing your work on example.doc, you may wish to start working on a new document. To do that, simply click on the New button (with a blank page icon on it), or click New in File menu: Word, like all other word processing programs, is a very complicated software that lets advanced users do innumerable types of operations on their documents. It is impossible to cover all that can be done by using this software within the scope of an introductory session. We recommend you to read related documents and play around with the program as much as possible in order to master it. Whenever you get stuck, or need to learn how to do some certain formatting operation, refer to the Help menu: Most important of all, remember to save your work frequently! Good luck and have fun using Word.