Macintosh OS X Tips. Mail Tips

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1 Macintosh OS X Tips Copyright 2003 Oliver Jovanovic Mail Tips Mail Works with IMAP (Internet Message Access Protocol) or POP (Post Office Protocol) mail servers ~/Library/Mail stores most mail files ~/Library/Mail/LSMMap file stores junk mail training ~/Library/Mail/Mailboxes stores mail (can also drag self created folders from Mail to desktop to create backups) ~/Library/Preferences/com.apple.mail.plist stores mail preferences View > Show All Headers to check the origin of suspicious Edit > Add Bcc Header to send blind carbon copies Mark junk mail as such, and correct mistakes to improve the accuracy of the junk mail filter, then set Mail > Junk Mail to Automatic to automatically sort it out Mail with Hotmail Install httpmail for Mail (available at Select Mail > Preferences... from the Mail menu Go to the Accounts category Click the Add Account button Make sure httpmail is selected as the Account Type Enter Hotmail (or something similar) as the Description for this account Type your Hotmail address (something like username@hotmail.com ) under Address Enter your first and last name under Full Name Make sure the Incoming Mail Server is set to hotmail.com Enter your Hotmail user name ( username, for example) under User Name Type your MSN Hotmail password under Password Click OK Mail with Yahoo Upgrade to Yahoo! Mail Plus (available at starting at $29.99/year. This allows you to use a POP3 mail client such as Apple Mail to access your Yahoo Mail. Use Mail Forward X (available at to forward from your Yahoo account to a free POP or IMAP account that can be read with Mail.

2 Address Book Tips To quickly create groups, select members by Command clicking, then select New Group From Selection command in File menu Can bring up maps from the Home or Work icons Can import from Palm by selecting all contacts, dragging to temporary folder on desktop, then dragging all from folder into Address Book Backup by backing up entire Address Book application Safari Tips Command click on a link to open it in a new window Has a tabbed browsing mode which can be activated from Safari > Preferences > Tabs Can select entire URL by clicking on its favorites icon (favicon.ico) Has internal shortcuts.html page inside package Command click title bar to see all pages visited in the current site Option click back or forward arrow to see URLs visited recently Control click (or hold click) back or forward arrow to see names of sites visited recently Command 1 to 9 is links 1 to 9 on Bookmarks Bar Can create a Bookmark Bar folder for web downloads (file:///pathname) Can search bookmarks (click book icon on left of Bookmark Bar, then Command F) View, Status Bar to see URLs (Command Backslash) Can open all bookmarks in a folder in the Bookmark Bar by Command clicking on it Command clicking on a link in the Bookmark Bar opens it in a new tab Startup Key Tips Verbose Boot - Command V Single User Mode - Command S (can then run fsck -y ) Safe Mode - Shift Boot Choice - Option (if have more than one volume) Boot in X instead of 9 on some machines - X Boot from CD - C Firewire Target Mode - T (fastest way to transfer large files, or large numbers of files, drag disk to trash to eject when done) Reset PRAM - Command Option P R (may fix a misbehaving machine) Open Firmware - Command Option O F (use with great care) Eject CD - mouse button

3 Account and Login System Preferences Tips My Account Can change password, log in picture and Address Book information Accounts Can set account to log in automatically Can change Login Options for additional security Screen Effects Can set time for screen saver to kick in, and whether it asks for a password or not under Activation. Useful for additional security. Login Items Can add applications that will start automatically when you log in Classic Can set to automatically start Classic when you log in (useful if you frequently use one or more Classic applications, e.g. DNA Strider) Navigation Tips Window Navigation In any application, including the Finder, Command H hides the application Command Option H hides all other applications Option Command W or Option click red closes all windows Command click and drag lets you move a window without bringing it forward Command ` cycles between open windows in an application (even the Finder) Folder Navigation Finder Go menus have shortcuts, including Home (Command Shift H) and connect to server (Command K) Command Up (Command Up arrow) takes you to the folder above Spring-loaded folders can be turned on and off and have their delay adjusted in Finder Preferences Views Icon View shortcut is Command 1. Can adjust size of icons under View > Show View Options List View shortcut is Command 2. Can click a heading to sort by that column, click on arrow to reverse sort order.

4 Column View shortcut is Command 3. Useful for moving files around, particularly with more than one window open Can Shift click to select multiple files in any view Can Command click to discontinuously select multiple files in List or Column View Dock, Toolbar and Menulet Tips Switching Applications in the Dock Command Tab switches to next open application in the dock. A single press of Command Tab takes you to the most previously used application, another single press takes you back to the one you started in, allowing quick back and forth switching. To keep moving, hold down Command and keep Tabbing Command Shift Tab goes to the previous open application in the dock Controlling Applications in the Dock Click and hold to get application options, including Quit and Show in Finder, or hierarchical submenus for a folder or hard drive item To bring all windows of an application forward, select it in the dock. Control click an application to get list of its open windows. Only the selected window comes forward Option click to hide an application (or launch it hidden) Command click to open the application s folder with the application selected Command Option click to hide all other applications (or launch it with all others hidden) Hiding and Customizing the Dock Command Option D in Finder to hide Dock Command drag to drag onto Dock without other icons moving Command Option drag to a Dock icon to force opening with that program To change the Dock, hold the mouse pointer over the separation line in the Dock, when it changes, click and drag to resize the Dock (down smaller, up larger), or hold the Control key and click while holding the pointer over the separation line to get various Dock preferences (can also select Dock from System Preferences) Toolbar Select Customize Toolbar from View. Icon only saves some space. Can add other useful items. Command drag to rearrange or remove icons (drag to trash/scissors). After using Find, can double click on separator to get arrow view Menulets Double click to add to menu bar Command drag to reorder or remove from menu bar

5 File Tips Saving Files Files with unsaved changes have a small dot in the upper left red circle In Save dialogs, click on triangle to get expanded save view Command D jumps to Desktop, and can use Go menu commands (Command Shift H for Home, etc) Renaming Files Click on filename, not icon Hit Enter after selecting file Deleting Files Command Delete after selecting a file or files to the trash Can undo (Command Z), but not if you have emptied the trash Click and hold trash to empty, or Command Shift Delete If cannot empty the trash because a file is in use, quit the application that used it first If cannot empty the trash because a file is locked, unlock it via File > Get Info If cannot empty the trash because of a permissions problem, try repairing permissions on that hard drive with Disk Utility If all else fails, the file can almost always be deleted at the Unix command line File Aliases Command L creates an alias of the selected item in that folder Command Option drag to create an alias elsewhere Can add a folder or folders with aliases to the dock Internet Shortcuts are aliases to a particular URL, and can be created by dragging the URL to the desktop Maintenance Tips Run fsck -y once a month Check (and repair) permissions with Disk Utility once a month Run Software Update manually at least once a month to make sure you haven t missed any important updates Backup your home directory by burning it to a CD-R at least once a month (insert a blank CD-R, drag the folder onto it, then drag the CD-R to the Trash/Burn icon in the Dock) Be careful not to eat or drink near the keyboard Keep a soft, thin cloth over your keys to prevent marks on the screen Clean once a month with iklear or a soft dust cloth

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