Day : Date : Objects : Open MS Excel program. Subject : * Open Excel application. Select : start. Choose: programs. Choose : Microsoft Office

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3 Day : Date : Objects : Open MS Excel program. Subject : * Open Excel application. Select : start Choose: programs Choose : Microsoft Office Select: Excel * Close the Excel program Click on the Close icon. OR click on the Exit from the file menu. OR press Alt+F4. 3

4 * Open a file Click on the Open icon. OR click on the Open from the file menu. OR press Ctrl + O. The drive or folder that contains the file you want Select the file name by clicking on it Click on the Open button * Create a new spreadsheet Click on the New icon. OR click on the New from the file menu. OR press Ctrl + N. H.W : Insert the right icon in the right space : 1. To open a spreadsheet we click on.. icon. 2. To create anew spreadsheet we click on.. icon. 3. To open Excel program we click on.. icon. 4

5 Day : Date : Objects : Save a Spreadsheet in Excel program. Subject : * Save a Spreadsheet in the first time : Click on the Save icon. OR click on the save from the file menu. OR press Ctrl + S. 1. Open file menu. 2. Click in save icon. 3. Select a drive. 4. Write the file name. 5. Select save. 5

6 * Save a Spreadsheet under another name : Click on the Save as from the file menu. OR press F12. Switch between worksheets, open spreadsheets: To switch to a different worksheet within a workbook Click on the required worksheet tab, displayed along the bottom of your screen, To switch to a different, open workbook (using the Windows Status bar) Click on the required workbook icon, displayed within the Windows Status Bar, which is along the bottom of your screen 6

7 To switch to a different, open workbook (using the Window drop down menu) Click on the Window drop down men,. You will see workbooks listed. Choose Book1 or Book2. H.W : * Re- arrange steps to save a file : ( ) Open file menu. ( ) Select a drive. ( ) Click in save icon. ( ) Write the file name. ( ) Select save. 7

8 Day : Date : Objects : Dealing with a spreadsheet in Excel program. Subject : * Use magnification/zoom tool. To zoom the view Use t he Zoom icon within the Standard Excel toolbar. * Display or hide a toolbar 1. Open View menu 2. Select the Toolbars command 3. Choose the Toolbar you want to display by clicking on it. *Freeze row and/or column titles. To freeze a horizontal (column) 1. Move the mouse pointer to the location indicated 2. Drag and drop to display one or more column. 8

9 To freeze a vertical (row) 1. Move the mouse pointer to the location indicated 2. Drag and drop to display one or more row. From the Window menu, select Freeze Panes. To unfreeze panes From the Window menu, choose Unfreeze Panes H.W : Choose : (Unfreeze Panes View Window ) 1. To freeze a vertical (row)we select Freeze Panes from. menu 2. To Display or hide a toolbar we open. menu 3. To unfreeze panes from the Window menu, choose 9

10 Day : Date : Objects : Inserting and selecting data in spreadsheet. Subject : * Enter a number, text in a cell. To enter numbers Select the cell in which you want to enter a number type in the number To enter text into a cell Simply click on the cell and start typing the text that you wish to appear in that cell *Select a cell, range of adjacent cells, range of non-adjacent cells, entire worksheet. To select a cell Click on the cell you wish to select. To select non-adjacent cells 1. Click on the first cell you wish to select. 2. Depress the Control key 3. Click on the other cells that you wish to select. 4. Release the Control key when you have finished To select a range of cells by dragging the mouse 1. Click on the first cell in the range. 2. Hold down the left-hand mouse button and drag over the cells you wish to include in the selection. 10

11 To select an entire worksheet Click the Select All icon in the top, left-hand corner of the worksheet where the row heading and column heading meet OR press Ctrl+A To select several worksheets 1. Click on the first sheet tab. 2. Click on other sheet tabs you wish to select whilst depressing the Ctrl key. To select all worksheets 1. Click on a sheet tab using the right-hand mouse button to display the shortcut menu. 2. Choose Select All Sheets. *Select a row, range of adjacent rows, range of non-adjacent rows. To select a row 1. Click the row heading number. To select a range of rows 1. Click the row heading number of the first row that you wish to select. 2. Position the mouse button at the last row in the range that you wish to select. 3. Depress the Shift key and keep it depressed. 4. Click on the last row in the range that you wish to select. 5. Release the Shift key. 11

12 To select a range of non-adjacent rows 1. Click the row heading number of the first row that you wish to select. 2. Position the mouse button at another row heading of a row that you wish to select. 3. Depress the Control (Ctrl) key and keep it depressed. 4. Click on further row heading numbers that you wish to select 5. Release the Control (Ctrl) key. The selected row(s) will remain selected, as illustrated. *Select a column, range of adjacent columns, range of non-adjacent columns. To select a column 1. Click on the column-heading letter. To select a range of adjacent columns 1. Click the column heading number of the first column that you wish to select. 2. Position the mouse button at the last column in the range that you wish to select. 3. Depress the Shift key and keep it depressed. 4. Click on the last column in the range that you wish to select. 5. Release the Shift key. 12

13 To select a range of non-adjacent columns 1. Click the column heading number of the first column that you wish to select. 2. Position the mouse button at another column heading of a column that you wish to select. 3. Depress the Control (Ctrl) key and keep it depressed. 4. Click on further column heading numbers that you wish to select 5. Release the Control (Ctrl) key. The selected columns will remain selected, as illustrated. H.W : * Re- arrange steps to: To select non-adjacent cells ( ) Release the Control key when you have finished ( ) Depress the Control key ( ) Click on the other cells that you wish to select. ( ) Click on the first cell you wish to select. To select a range of adjacent columns ( ) Click on the last column in the range that you wish to select. ( ) Click the column heading number of the first column that you wish to select. select. ( ) Depress the Shift key and keep it depressed. ( ) Release the Shift key. ( ) Position the mouse button at the last column in the range that you wish to 13

14 Day : Date : Objects : Insert, Delete, Modify row and columns. Subject : * Insert rows, columns in a worksheet. To insert a row into a worksheet 1. Select the row you want to move down when the new row is inserted above it. 2. Right click over the selected row(s) to display a popup menu. 3. Select Insert. Any existing data will move down to accommodate the new rows. To insert a column into a worksheet 1. Select the column you want to move to the right when the new row is inserted. 2. Right click over the selected column(s) to display a popup menu. 3. Select Insert. Any existing data will move right to accommodate the new columns. * Delete rows and columns in a worksheet 1. Select the row(s) or column(s) you wish to delete. 2. Right click on a selected row or column and choose Delete from the popup menu. 14

15 *Modify column widths and row heights. To change the width of a column 1. Find the right-hand border of the column you wish to change and follow it to the top of the worksheet into the area of the column heading. 2. When the mouse pointer is moved in this area, it changes to a thick crosshair. 3. Click on the right-hand column heading border and drag the mouse to the left to reduce the column, or to the right to increase the column size To set the column width to match the data automatically 1. Find the right-hand column border in the column heading area. 2. Double click on the border to make the column change to fit the data in it. The column will be as wide as the largest entry in it To change the height of a row 1. Select the row(s) you wish to change. 2. From the Format menu, select Row 3. Choose Height from the Format Row menu. 4. The Row Height dialog box is displayed. 5. Enter the value you want (from 0-409) in the Row Height text box. 6. Select OK. To automatically change a row height to match the data 1. Select the row(s) you wish to change. 2. From the Format menu, select Row 3. Choose AutoFit from the Format Row menu. 15

16 H.W : * Re- arrange steps to: To automatically change a row height to match the data ( ) From the Format menu, select Row ( ) Select the row(s) you wish to change. ( ) Choose AutoFit from the Format Row menu. * Delete rows and columns in a worksheet ( )Choose Delete from the popup menu. ( ) Right click on a selected row or column ( ) Select the row(s) or column(s) you wish to delete. 16

17 Day : Date : Objects : Use undo, Redo command, duplicate and move content of a cell. Subject : * Use the undo, redo command. OR OR To undo a command Click the Undo icon on the Standard toolbar Select Undo from the Edit menu Press Ctrl+Z. To redo a command 1. Click the Redo icon on the Standard toolbar * Duplicate and Move the content of a cell To copy a cell range within a worksheet 1. Select the cell (or cell range) that you wish to copy. 2. Press Ctrl+C to copy the selected range 3. Click on the location that you wish to paste the copied data to. 4. Press Ctrl+V to paste the copied data. To copy a row or column within a worksheet 1. Select the row or column that you wish to copy. 2. Press Ctrl+C to copy the selected range 3. Select the row or column that you wish to paste the copied data to. 4. Press Ctrl+V to paste the copied data. 17

18 To move a cell range within a worksheet 1. Select the cell (or cell range) that you wish to move. 2. Press Ctrl+X to move the selected range. 3. Click on the location that you wish to paste the copied data to. 4. Press Ctrl+V to paste the copied data. To move a row or column within a worksheet 1. Select the row or column that you wish to move. 2. Press Ctrl+ X to move the selected range. 3. Select the row or column that you wish to paste the copied data to. 4. Press Ctrl+V to paste the copied data. H.W : * Complete : (Ctrl+V - - Ctrl+C - - Ctrl+X ) 1. To redo a command 2. To copy a cell range within a worksheet 3. To paste the copied data.. 4. To move a row or column within a worksheet. 5. To undo a command. 18

19 Day : Date : Objects : Subject : Delete and Replace in Excel program. * Delete cell contents. 1. Select the cell or range that you want to delete. 2. Press the Delete key. * To find text in a worksheet 1. Place the insertion point where you want to begin the search. 2. Select the Find command from the Edit menu, or press Ctrl+F to display the Find dialog box. 3. Type the text you wish to find in the Find what text box. 4. Click on the Find Next button to find the next occurrence of the text you are looking for. 19

20 * Find and replace text within a worksheet 1. Place the insertion point where you want to begin the search. 2. Select the Replace command from the Edit menu, or press Ctrl+H to display the Replace dialog box. 3. Type the text you wish to find and replace in the Find what text box 4. Type the replacement text in the Replace with text box. Select from the following: - Find Next: Finds the next occurrence of the text. - Replace: Replaces this instance of the text. - Replace All: Will replace all occurrences of the text in the Find What section with the text in the Replace With section. H.W : 5. Select Cancel to stop the search or to close the dialog box. Match : - Find Next: Replaces this instance of the text - Replace: Will replace all occurrences Finds the. - Replace All: Next occurrence of the text 20

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22 Day : Date : Objects : Sorting Cells and inserting a new worksheet in Excel program. Subject : * Sort a cell range (ascending, descending). 1. Click in the column that you wish to sort by 2. Click on either the Sort Ascending or Sort Descending icons. * Insert a new worksheet. 1. Right click on the worksheet that you wish to insert a new worksheet in front of. 2. From the popup menu displayed, select Insert,. 22

23 3. You will see a dialog box displayed, click on the OK button. H.W : Put ( ) or ( ) : 1. We can't Insert a new worksheet in the Excel ( ) 2. Sorting cells range ascending only. ( ) 23

24 Day : Date : Objects : Renaming, Deleting and duplicating worksheet in Excel program. Subject : * To rename a worksheet tab 1. Right click on the worksheet tab that you wish to rename. 2. From the popup menu displayed select the Rename command. 3. You can then type over the default worksheet name, which will become highlighted. * Delete a worksheet. 1. Right click on the worksheet tab that you wish to Delete. 2. From the popup menu displayed select the Delete command.. 3. Choose Yes from the dialog box. 24

25 * Duplicate a worksheet within a spreadsheet or between open spreadsheets. 1. Select the worksheet tab, of the worksheet that you wish to copy. 2. Right click on the worksheet tab, and select the Move or Copy command. 3. A dialog box is displayed. 4. Select move to end. 5. Click on Create a copy. 6. Click on the OK button. An example of the effect is illustrated below. 25

26 H.W : * Re- arrange steps to: *Rename a worksheet tab ( ) You can then type over the default worksheet name. ( ) Right click on the worksheet tab that you wish to rename. ( ) From the popup menu displayed select the Rename command. * Delete a worksheet. ( ) From the popup menu displayed select the Delete command. ( ) Right click on the worksheet tab that you wish to Delete. ( ) Choose Yes from the dialog box. 26