Windows File Management

Transcription

1 E.M. Hart Senior Center Presents Windows File Management Instructor: Heman Lee

2 Review Copy/Cut & Paste Cut Ctrl+X Copy Ctrl+ C The Clipboard Paste Ctrl+V

3 Copy or Cut Remain on the Clipboard Paste Paste 2 The Clipboard Paste 3

4 Review Context Sensitive Menu Menu relates to the object you click Menu

5 Windows File Management Purpose Organize your files Share your files Backup your files Easily locate your files.

6 Where are my files physically stored? In my computer In RAM Memory On the C: Hard Drive In the CPU

7 Hard Drive vs RAM Access Time 5 10 ms Transfer Rate: MB/sec RPM RAM Access 10-60ns (10-9 ) Transfer MB/sec

8 Removable Storage Floppy CD DVD Flash Portable HD $10 for 4GB CD 700MB

9 Lesson 1 Folder Hierarchy Root Folder Parent Folder Sub-folder Libraries

10 Virtual Folder Hierarchy The Root Desktop (Root) = File Cabinet

11 Real World Folder Hierarchy The File Cabinet File Draw Root Divider My Document Subfolder My Document (XP) or personal folder (7) is the root of all files on your computer just like a file cabinet. File Folder

12 Virtual Folder Hierarchy Desktop (Root) Expanded Personal Folder (Logon name) Subfolders Subfolder A sub-folder is like the folders dividers in a file draw.

13 Virtual vs Physical Personal folder (Root Folders) My Document My Music My Music The Hard Drive Directories is: C:\Users\Heman\Documents

14 Organizing by Type Personal folder (Root Folders) My Document My Pictures My Music My Video Grandkids Betty s B-Day Party

15 Organizing by regardless of type Windows 7 has a new feature called Libraries China Vacation Library China Vacation Journal China Photos Sounds from China China Video Windows 7 Libraries allow you to create a logical index to any folder in your computer. Folder are not limited to file type.

16 Hierarchical File Structure Pictures Root Folders Sibling Folders Family New Baby Christmas 2008 Grandkids Betty s B-Day Party SubFolders

17 Hierarchical File Structure Inverted tree structure like a family tree My Pictures Root Folders Parent Folders Sibling Folders Family Real Estate Sub-Folders Christmas 2008 Grandkids Betty s B-Day Party

18 Lesson 2 Windows Explorer Open Windows Explorer Change the view of File and Folders Navigate folder hierarchy Detail & preview pane Sort file view

19 Navigation Pane Address Bar Folder Pane Detail Navigate the folder list. Detail Pane P 2.17

20 XP Virtual Folder Hierarchy Desktop (Root) My Document Click to Expand

21 XP Virtual Folder Hierarchy Desktop (Root) Expanded My Document (Expanded) Click to Expand My Pictures My Music No Subfolder My Video (User created)

22 Vista/7 Virtual Folder Hierarchy Desktop (Root) Personal Folder Click to Expand

23 Vista/7 Virtual Folder Hierarchy Desktop (Root) Personal Folder (Expanded) Expanded Document Subfolders Pictures Music No Subfolder Video

24 Vista Virtual Folder Hierarchy Desktop (Root) Personal Folder (Collapse) Computer Network Control Panel Recycle Bin

25 Vista Special Folders Windows uses the concept of special folders to help present the contents of the computer to the user in a fairly consistent way that frees the user from having to deal with the actual file paths.

26 Desktop (Root) Personal Folder Computer Network 3 ½ Floppy (A:) Hard Drive (C:) DVD ROM Drive (E:) Removable Drive (F:, J:, K:, L:, etc) Control Panel

27 Windows 7 Libraries You will notice that the folder pane is different. Instead of showing the normal folder hierarchy, Windows 7 uses a new concept called Libraries. My Documents Public Documents My Music Public Music My Pictures Public Pictures My Videos Public Videos

28 Address Line Personal Folder Sibling Folders Current Folders Recent Folders P 2.5

29 Address Line Personal Folder Document Sibling Folders P1.9 Parent Folders Sibling Folders Current Folders Recent Folders

30 Address Line Personal Folder Sub-Folders P 2.5

31 Address Line Personal Folder Contacts Document Sibling Folders P 2.5 Download Favorite Music Pictures Video Recent Folders Sub-Folders

32 Lesson Three More File Management Create Folders Selecting File and Folders Copy and move files Search for files Recycle Bin P 3.1

33 Create a Folder 1. Right-Click>New>Folder 2. Organize>New Folder 3. File>New>Folder

34 Create a Sub-folder 1. Open the folder 2. Create a new folder 3. Open the new folder 4. Create a new folder

35 Rename a Folder 1. Right-Click>Rename 2. Organize>Rename 3. File>Rename Ch2 Vacation to China

36 Selection Selection allows you to perform file management on more that one file or folder.

37 Selecting Files & Folders Contiguous Non-contiguous Check Box Drag a box Select All or ctrl+a Vacation to China

38 Contiguous Selection Adjacent to each other 1. Select icon view 2. Draw a box 3. Start in a white area. 4. Draw diagonally around the object

39 Sorting To make selection more effect you need to sort or group related file close together.

40 Click to sort Detail View This is the only view that you can sort or modify the content.

41 Contiguous Selection Shift key method 1. Select Detail View 2. Sort file heading 3. Select top 4. Hold the shift key down 5. Select bottom P 3.7

42 Select the first file Hold Shift and click on last file

43 Advance Selection (Extra Credit) Mixed Contiguous and noncontiguous Invert Selection Select the reverse of your selection In other word make the white blue and the blue white.

44 Non-contiguous Selection 1. Select File/Folder View 2. Select file 3. Hold the Ctrl key down

45 Copy/Cut Methods 1. Right-click (Shortcut menu) 2. Vista/7 Organize Menu 3. XP File Menu (Alt key) 4. Ctrl+C or Ctrl+X Vacation to China

46 Send to Methods Adhoc or Quick & Dirty 1. Right-click (Shortcut menu) 2. Select Sent to>select device You can only sent to the root of some common folder or device or drive (not a sub-folder)

47 Copy Files & Folders 3 Methods 1. Copy and paste 2. File Menu>Edit>Copy to folder (XP) 3. Drag and drop Vacation to China

48 Move Files & Folders 4 Methods 1. Cut and paste 2. File Menu>Edit>Move to folder (XP) 3. Drag and drop 4. Right-click drag Vacation to China

49 Copy/Cut & Paste Steps 1. Select Source 2. Perform Copy 3. Select Destination 4. Paste Ch2 Vacation to China

50 Copy to Folder Steps 1. Select Source 2. Edit>Copy to Folder 3. Navigate to destination 4. Press Copy button Vacation to China

51 Move to Folder Steps 1. Select Source 2. Edit>Move to Folder 3. Navigate to destination 4. Press Copy button Vacation to China

52 Drag & Drop File Management Pros You can do everything with Drag & Drop. It is intuitive, nothing to memorize. It is sometime quicker. Cons Requires excellent mouse and windows skills. Miss filing if you are not careful. You must know some of the default

53 Drag and Drop Defaults Copy vs Move C: Hard Drive C: Hard Drive Move Same Drive Letter C: Hard Drive Copy Different Drive Letter F:, G:, H:. K:

54 Drag & Drop Steps 1. Destination folder visible 2. Select Source 3. Drag from source, drop in destination P 3.14 Vacation to China

55 How to Make Destination & Source Visible for Drag & Drop 1. Detail to Navigation Pane 2. Navigation to Detail (Folder Only) 3. New Windows P 3.14

56 Drag & Drop to Navigation Pane Navigation Pane or Folder Pane Content Pane

57 Drag & Drop To Navigation (Folder) Pane

58 Drag & Drop Detail Pane Detail Pane

59 Source/Destination From (What) Visible To ( (Where)

60 Drag & Drop 2 nd Window or Dual Pane

61 Requires Good Window & Mouse Skills From (What) To ( Where)

62 Copy Over Existing File 1. Replace 2. Don t copy 3. Keep both 4. Cancel

63 Copy Over Existing Folder When destination folder have the same name, contents will be merge into the same folder.

64 Explicit Override Right-click Drag You can override any default copy or move by use the rightclick drag method. To override the default Move, select Copy Here.

65 Override Copy Ctrl Key You can force a COPY even if the file is on the same device. Hold down the CTRL Key while dragging to a new black area.

66 Override Move Shift Key You can force a Move even if the file is on the different device. Hold down the Shift Key while dragging.

67 RECYCLE BIN 1. Drag to Recycle Bin. 2. Right-Click select Delete. 3. Use the Delete key.

68 RECOVER FILE 1. Recycle Bin: File Restore Button 2. Organize>Undo 3. Recycle Bin: Right-click Restore 4. Drag out of Recycle Bin 5. Ctrl+Z

69 EMPTY RECYCLE BIN 1. File Menu>Empty Recycle Bin 2. Empty the Recycle Bin Button 3. Right Click on Recycle Bin 4. Delete Key (Delete again)

70 SyncToys 2.1 Free Download from Microsoft File Synchronization Removable Drive Backup

71 SyncToys 2.1 Synchronize: New and updated files are copied both ways. Renames and deletes in one folder is repeated on the other. Echo: New and updated files are copied left to right. Renames and deletes on the left are repeated on the right. Contribute: New and updated files are copied left to right. Renames on the left are repeated on the right. Similar to Echo, except there are no deletions.

72 SyncToys 2.0

73 Backup/Recovery What you need: Backup software CD/DVD or Flash Drive Portable Hard Drives Online backup Online hard drive

74 Backup/Recovery With Windows 7 Accessories: Windows Easy Transfer Backup and Restore in Control Panel. Zip Utilities File Management (Copy & Paste)

75 Backup/Recovery 3 rd party software or online service Come with most Flash or ext Hard Drive Download Free Open Source Software Corbinite

76 File Compression Zip/Rar Format Built-in to Windows 7 or download WinZip, WinRar utility. Shrink 1 or multiply file into 1 smaller file. Saves disc space for archiving or to recover additional hard drive space. More efficient to transmit smaller file by .

77 Right-click on the object

78 File Security & Protection Encryption Password protection. Change attribute to Read Only or hidden.

79 The End Practice, practice, practice Learn one method and stick to it.