Workshop Overview Topics Learning Outcomes Inserting a Syllabus File into Your Course Creating Web Links...

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1 Managing Your Bb CE 6 Course Rev

2 Table of Contents Workshop Overview... 3 Topics... 3 Learning Outcomes... 3 Inserting a Syllabus File into Your Course Creating Web Links... 6 Adding Organizer Folders and Linking Single Files... 6 File Management... 8 Building the Learning Module... 9 Creating a Header Creating a Backup and Saving the Backup as a File Appendix Appendix A: Example of Practice Course Web Links Appendix B: Example of Practice Course Learning Module

3 Workshop Overview In this workshop, participants will gain hands-on experience with a range of tools and utilities that can be used to build a course. First, you will learn to manage and organize the course File Manager and upload content files into the File Manager. You will then learn to create folders to organize and link you course content. Turning to content management tasks, you will learn to create Web links and then to link them, and other types of files into a Content Learning Module. Some file types you will be working with include HTML pages, MS Word documents, PowerPoint files. You will also link a Discussion Topic, Quiz, and an Assignment into the learning module. Once the Learning Module is complete you will arrange and organize the links in the module. As a final touch, you will learn to add a Header to your course. This is representative of a Banner that can be placed on each organizer folder to enhance the appearance of your course. Finally, you will create backups to use as a safeguard when making major design changes to your course. Topics Preliminary Activities Getting Started File Management Content Management Uploading & Linking a Syllabus Creating Header/Footer for Organizer Folders Backup and Restore Learning Outcomes After completing this workshop, you will be able to: i. Restore a backup file to your repository ii. Upload files and folder groups to the new section. iii. Add a Syllabus to your Course. iv. Create Organizer Folders on Content Home Page v. Create and Organize Web Links vi. Create a Learning Module vii. Add html pages, pdf, web links and documents to a Learning Module viii. Add discussions and assignments links to your Learning Module. ix. Organize your learning module table of contents. x. Create a Header for your Content Home Page xi. Create a Backup and Save as a File 3

4 Content Manager Workshop The Process in a Nut Shell: 1. Create a new section or restore from backup. 2. Enable the tools for the Course Menu 3. Upload all files to be linked as Content. 4. Create Web Links, Assignments, Assessments, Discussion Topics* 5. Create Folders (Organizer Pages) that will contain your content links 6. Create a new Learning Module 7. Create Headings in the Learning Module 8. Add File and Content Links to the module 9. Organize the module by ordering and indenting. 10. Test the new module to verify all links are working. 11. Add a banner (Header) to your Content Home Page, change course colors and icons 12. Backup Your Course and convert the backup to a downloadable file. 4

5 Inserting a Syllabus File into Your Course. The one step most all instructors do right away is to set up a Syllabus for their course. In this exercise we will add the Syllabus Tool to the course menu. From Build Tab: 1. Enter the new section, select the Build Tab and go to Manage Course (red tool-box icon) in the course menu. 2. Select Tools link and check Syllabus under Organizer Tools. Scroll to the bottom and click Save button. 3. Move the Syllabus to the top of the menu by selecting Manage Course, 4. Select the Syllabus Link from the Course Menu 5. Select the Use File radio button under Select Syllabus Type and click the Select button. 6. Click the Browse button and click the My Computer icon. 7. Browse to the syllabus location on your computer. 8. Select Open button. You now have a Syllabus in your practice course. 5

6 Creating Web Links The Process: Instructors will often use Web links to publisher, ancillary research sites to add to lecture notes and text readings. In this exercise we will create a couple of Web links that we will use later on when we create our learning module. Web links may also be organized in Categories. Our learning module is about planets so we have previously created a category called Planets to group the links into. 1. Select Web Links from the Course Tools Menu and create the following Web Link: Title: Tarleton State University, URL Link: Check Open in a new browser window box Category The example above shows links placed into a category called Planets. Try to create a category and move the Tarleton link into the new category. Adding Organizer Folders and Linking Single Files The Process: Creating Folders (formally Organizer Pages) are a good place to organize your course s miscellaneous content. For example, you may want to create a Resources page to place links to Word documents, Power Points, Web links and PDF files. 6

7 In this exercise, we will create a Folder (Organizer Page) titled Resources and link various kinds of content pages onto the page. Then we will organize those links by moving them up and down on the page using the Power View option. 1. Click on Course Content in the course menu and select Create Folder button and create a new folder on the Content Homepage called Resources. 2. Go to the new folder and chose Add File button and Browse for files option. 3. In the Content Browser, select the My Computer icon and browse to files you can upload into your class. Open the documents, uploading into your course Note: you can select up to 10 files by holding down the CTRL key and clicking the mouse on each file name. 4. The file links will appear on the Resources page. They are placed there in alphabetical order. 5. Choose the Action Link beside a file. Then select Edit Properties in the popup menu. Change the name and save your change. 6. Next, select the Page Options button in the top right-hand side of screen and choose Power View from the drop-down menu. 7

8 7. Move some of the links around by choosing the box beside the link(s) to be moved and then clicking on the Move icon located beside the link that the selected links will be moved ahead or behind. 8. When you have finished moving some links go back to the Basic View by selecting Page Options> Basic View: 9. Now go to the Teach (or Student View) Tab and select the Resources folder. Try out each link to ensure it is working properly. File Management The Process: In this exercise you will upload files and folders to your newly created section. There are several methods you can use to upload files to your course. We will use the Web Folder to open files that will eventually contain your section s content. You can then drag and drop or copy/paste files from your computer right into the course s file manager location. Additional methods: Use the Get Files button in the File Manager. We will do this at a later stage of this training session. You can also use the WebDAV option when you set up a site inside DreamWeaver. A fourth method is to create a My Network Place in 8

9 Windows XP or 2000 and provide the WebDAV URL. Using My Network Place application is essentially the same process that we will do in this exercise. From Build Tab (inside new section WebCT 6.0 Training Practice Course): 1. File Manager Select Open as Web Folder from Action Icon 2. Open the drive which contains your files with Windows Explorer. (You can right-click on Windows START and choose Explore and browse to the files) 3. Drag and Drop the files into the Web Folder opened in step #1. You may also just select all of the files listed below holding the CTRL key down and clicking the mouse on each. Click on the File Manager link in the Course Menu to refresh the file manager screen and see the uploaded files and folders. 4. Note: You can edit uploaded files in the Web Folder by right clicking on the file name and select Edit. Make changes to the file and select Save. The updated file is now in the Web Folder and ready for access. Building the Learning Module The Process: Learning Modules (formally Content Modules) are a good place to organize your section s content. You may wish to organize your content presentation into weeks, units, lessons, or chapters. This organizational structure helps to alleviate confusion and anxiety of your students as they navigate in an orderly fashion through your course. In this exercise, we will create a learning module and link various kinds of content pages into the module. Then we will organize those links into a Table of Contents. Finally we will test our new module to ensure all the links are correct and working. 1. In Build Tab, select Manage Course from course menu and Tools link. Under Content Tools section, check the box beside Learning Modules. Scroll to the bottom and click SAVE button. 2. Click on Learning Modules link in the course menu 3. Select the Create Learning Module button. 9

10 4. Title the Learning Module and type in the description box. Leave all other setting as default and click Save button. 5. Select the new learning module and add headings using the Create Heading button Here are some suggestions: a. Module Introduction & Overview b. Readings, Audio and Video c. Learning Activities 6. Chose Add Content Link and Web Link option in the Content Link popup. 7. Choose Add Selected button to add previously created Web links to your learning module 8. Chose Add File button and Browse for files option. 9. Select a file in the from the Class Files area. 10. Click OK. 11. Select the Edit Link Titles button 12. Change the title of the items you have added and click the Save button. For example: This Astronomy learning module is ready for use except it needs to be organized. Use the Move and Indent procedures to organize your learning module. You are now ready to try out your new learning module. Use the Teach or Student View tab to test the links of your module. 10

11 Creating a Header After you have completed adding a Syllabus, content, web links, assignments, assessments, etc., you may want to enhance the appearance of your section by adding headers to each organizer page (folder), changing colors and icons, and organizing the course menu. In this exercise we will place a header on the Content Home Page From Build Tab (inside new section WebCT 6.0 Training Practice Course): 1. Click on Course Content from the Course Menu. 2. Click the Page Options button and choose the Edit Header option in the dropdown menu. 3. In the Edit Header screen, choose Enable HTML Creator button. 4. Center Justify and then click the Insert image icon. 5. In the Insert Image screen select Browse and choose the Class Files icon. 6. Click OK and choose OK again. 7. Using Arial font, right justify, and normal size, enter the following paragraph below the Practice Course image: Welcome to your Practice Course. 8. Choose Save button 11

12 Creating a Backup and Saving the Backup as a File Process: In this exercise, you will create a backup of the Practice Training Course you have just completed and convert the backup to a file that can be downloaded for future use. The backup process itself is simple to do. CITDE also creates complete backups of all courses on a regular basis throughout the year. They are stored on an off-site location for recovery from a catastrophic event. From the Build Tab: 1. Click on the Manage Course (red tool-box icon. And choose the Backup link. 2. Click the Back up Course button. 3. Click OK. The backup process will be added to a queue and processed as server time is allocated. For this course, the backup only takes a few seconds so you can click the Manage Course link on the Course Menu and the Backup link to see your backup status. 4. Click the Action Icon beside the backup title and choose Save as File option. The Browse for Location screen will open. Select My Files and click the OK button. The file will be saved in the Content Manager / My Files location. Note: You can select the My Computer icon and download the backup to your computer, H Drive or portable storage media as well. At the conclusion of this training session you are free to delete the backup from you re My Files location to preserve room for other files you may wish to store there. Note: If you plan to continue your training with the next advanced offerings, Assessments and Communications, please keep this practice section in your repository. We will utilize it in those training sessions. 12

13 Appendix A: Web Links Page completed B: Learning Module completed 13

14 Appendix A: Example of Practice Course Web Links This is how your Web Links page should appear after adding the new links and placing them in The Planets category. 14

15 Appendix B: Example of Practice Course Learning Module This is an example of how your new content module should appear once you have completed adding all files and content links, renaming the Scavenger Hunt link and reordering the links to fall under their respective heading. 15

16 Notes: 16

17 Tarleton State University Center for Instructional Technology & Distributed Education 1333 W. Washington Box T Stephenville, Texas Ph: Fax:

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