MEDILINK esi (R1.00) How To: Import Fees. Patrick Sims Developer - APS Medilink 2008/11/28

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1 How To: Import Fees Patrick Sims Developer - APS Medilink 2008/11/28

2 Table Of Contents Table Of Contents... ii Introduction...1 Starting Out...2 Downloading Fees...2 MBS Fees...3 DVA GP Fees...6 DVA Specialists /11/28 Page ii

3 Introduction This document was written by Patrick Sims, as a support guide for importing Medicare fees in to Medilink. 2008/11/28 Page 1

4 Starting Out Before starting, it s definitely recommended that you have backed up your Medilink data first. For example, if you do a regular overnight backup, then doing this in the morning should be fine. Please note; you only need to update fees on one computer, not all. Downloading Fees Go to the Medilink website, Look for the MBS FEES section. You will need to download the various fee files. Think about where you d like to save them, for the purpose of this demonstration, we will be saving them in the C:\medilink32bnt\fees folder, but it really doesn t matter where you save them. To download the MBS fees, right click on the Download the text version link and choose Save Target As..., then save the file in your C:\medilink32bnt\fees folder. Alternatively, you can download the zipped version, but you will have to know how to unzip etc /11/28 Page 2

5 To download the DVA Specialist fees, right click on specialists in-hospital and choose Save Target As..., then save the file in your C:\medilink32bnt\fees folder, (repeat for out-hospital ). To download the DVA GP fees, right click on the LMO link and choose Save Target As..., then save the file in your C:\medilink32bnt\fees folder. Alternatively you can download all of the DVA fees zipped up, but you will have to know how to unzip etc.. MBS Fees Start Medilink and go to the Fees section on the right. 2008/11/28 Page 3

6 Take note of the current fees. The first values, H ospital, M edicare, S chedule, T hird Party, U ser and D iscount are all $32.10, (for item 23, this is the 2006 MBS value). The V et and L mo fees are both $0.00 currently. Choose the import button and then the MBS button: You will be prompted with the following dialog box: Now, you must make sure that the Location and Filename is pointing to the MBS file that you downloaded previously. If it is not, you can type in the location, or use the Browse button to navigate for the file. Once you have found the file, there are a few options here to consider. 2008/11/28 Page 4

7 You may elect to set the T hird Party, U ser and D iscount columns to be a percentage of the Medicare schedule fee. For example, if you wanted the User fee to be the same as the schedule fee, you d type in 100, which is 100%, i.e., the same. If you wanted the User fee to be 120% of the schedule fee, (i.e., +20% on top of the schedule fee), you d type 120. If you don t want to overwrite your current values in the T, U or D fee columns, please leave these fields blank. For the sake of demonstration, we have set the U ser column to be 120%. Update existing fees should be ticked on, (it will be on by default). In hospital should only be ticked on if you do in hospital items. This will create * prefixed items by default, (or postfixed if the extra option is selected). When finished, press OK. You should see something flash past which is updating your fees. After the import has finished, you will be back at the Fees screen, but your fees will now be updated: 2008/11/28 Page 5

8 Look at the H ospital, M edicare and S chedule fees, they have been updated to the 2008 MBS fees. The U ser fee is now 120% of the schedule fee, but the T hird Party and D iscount fields have not been touched. DVA GP Fees Now, if you are GP, press Import again and then choose the LMO button: 2008/11/28 Page 6

9 Again, make sure that the Location and Filename is pointing to the correct location, (if not, change the text or Browse for the correct file). Make sure Update existing fees is on, then press OK. Now the L mo fees have been updated: 2008/11/28 Page 7

10 Please note, this will also import R ei item fees where necessary. One other thing for LMOs to note, you must tick the LMO box in the edit provider dialog, ( Ctrl+O in Medilink), for your default DVA fees to be the L column. Otherwise, the default is the S column. DVA Specialists Fees The DVA Specialists fees are similar to the others, but there is an additional complication of in and out hospital sets of fees. We will demonstrate here what happens for each type. Say we had 2 items, a 104 (out hospital) and a *104 (in hospital). The V et fee column, ( V ), is the one for DVA specialists. At the moment, let s just say that both of them have $0.00 in this field. 2008/11/28 Page 8

11 If we then import the in hospital file that you downloaded from the website: 2008/11/28 Page 9

12 Then the in hospital items will have the in hospital fees in the V column. 2008/11/28 Page 10

13 Now, select the out hospital item, (you don t actually have to do this, but do it just so that we can have a look at it). 2008/11/28 Page 11

14 It is still $0.00. You can see that the in hospital import has correctly left the V column for this out hospital item as it was previously. Then, if we do the out hospital import: 2008/11/28 Page 12

15 Then the V column for the out hospital item fees have been updated: However, the in hospital item V column has not been changed: 2008/11/28 Page 13

16 2008/11/28 Page 14

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