New buttons New buttons: Excel View & settings 2/3. Excel View & settings 1/3 PLEASE SKIP THIS SLIDE. It s old. Excel View & settings 3/3

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1 Common user interface, yet new stuff Notice the following: Excel has tabs and buttons similar to Word new tabs: Formulas, Data new features: name box Formula bar Current Sheet1 is active. Click + to add more sheets New buttons New buttons: The f x button is next to the formula bar. It contains pre-defined functions for formulas. Excel View & settings 1/3 PLEASE SKIP THIS SLIDE. It s old Tools Customize Investigate the options: buttons on 1 or 2 rows show full menu Excel View & settings 2/3 You can control the view of your window via the View Tab try: Check or uncheck the boxes for: the formula bar, Gridlines Headings Observe the various Views: normal, page layout Excel View & settings 3/3 You can change the way Excel behaves via the File Tab, Options Press <ENTER> several times and notice the direction of move. Click File Tab, Options Click on the category called Advanced. Try changing the option called After pressing Enter, move selection... Change the Direction to right. Click on another category. Try changing an option of your choice. Test it out. Moving around Recall, in the Excel grid: columns go up and down, rows go across To move around: try <enter> key <tab> key scroll and click the arrow keys 1

2 Editing in Excel 1/8 Cell name = cell reference The cell reference for the cell containing 4 is B1. When typing cell references, you can type them lowercase. (ex. b1) Active cell has border around it (C1). In the next slide Focus only on the blue part Editing in Excel 2/8 To enter info (or replace info) 1. Click on cell 2. Type To edit 1. Dbl-click in cell 2. Edit To delete 1. Click in cell 2. Press DELETE key. Editing Exercise 3/8 Type the following into the cells pictured: 2, 4, =a1+b1, Joe. Replace Joe with Vanna (click and type and <ENTER>) Editing in Excel 4/8 To enter info (or replace info) 1. Click on cell 2. Type To edit 1. Dbl-click in cell 2. Edit To delete 1. Click in cell 2. Press DELETE key. Editing in Excel 5/8 Note you can also edit from the Formula bar. Click the green check or press <enter> afterward 2

3 Editing Exercise 6/8 1. Edit Vanna into Evanna 2. Edit Evanna into Evanna Jones 3. Edit =a1+b1 into =a1+b1*4 Editing in Excel 7/8 To enter info (or replace info) 1. Click on cell 2. Type To edit 1. Dbl-click in cell 2. Edit To delete 1. Click in cell 2. Press DELETE key. Exercise: Insert & Delete columns and rows 8/8 Delete all entries of your previous practice and type the enter the following: In the next slide Focus only on the blue part Click File Tab, Save as: Excel Practice U: or USB: drive to To Delete or Insert a row (or column) To Delete a row: 1. Click on row (or column) down arrow next to Delete, select: Delete Sheet Rows (or Delete Sheet Columns) To Insert a row: 1. The Row you click on moves down. (Column moves to right) down arrow next to Insert, select: Insert Sheet Rows (or Insert Sheet Columns) Exercise: delete row Delete the Tom row. Before after 3

4 To Delete or Insert a row (or column) To Delete a row: 1. Click on row (or column) down arrow next to Delete, select: Delete Sheet Rows (or Delete Sheet Columns) To Insert a row: 1. The Row you click on moves down. (Column moves to right) down arrow next to Insert, select: Insert Sheet Rows (or Insert Sheet Columns) Exercise: insert row Insert an Oscar 85, 90 row in between Joe and Mary.(Save your work: Click Save button) Before after Set up page and print preview Print Preview: Click File Tab, Print (print preview is at the right) Or add icon to your Quick Access Toolbar. Set up page and print preview Set up page in Page Layout Tab In Page Setup group, change page Orientation. In Sheet Options group, check box to print gridlines check box to print headings (FYI more settings if you launch dialog box in Page Setup group) Set up page and print preview Use Print Preview to preview before and after making the following changes: 1. In Page Layout, change page orientation to landscape 2. In Page Layout, check boxes to print gridlines, and to print headings. Insert Header/footer Add a header: 1. Click Insert Tab, click Header & Footer icon. 2. Click in the left header area 3. In the Header & Footer elements group, click File Name icon 4. In center of header, type your name. 5. Click outside header, in spreadsheet area to get out of the header. 6. At bottom right, click Normal View button. 4

5 Save, close and new Click the Save Button. Click File Tab, Close to close the spreadsheet file only, not the program. Click File Tab, New. Double click Blank worksheet for a new spreadsheet. Click File Tab, Save As and save as Formula Practice to U: or USB Formula Notes Always type an = (equals sign) first. See example below Use constants - ex. 7 cell references - ex. b2 operations: +, -, /, * (* is multiply) predefined functions - ex. =sum(a1:a5) What If: If you change a # that is used in a formula, the formula recalculates. An example: =8*c3*c4 Formula exercise 1/3 1. Retype 2, 4, and =a1+b1 into a1, b1 and c1. 2. Click back on the cell c1 to see the formula in the formula bar. Its value is in cell. Formula exercise 2/3 1. Replace the 2 with a 7 in a1.observe the automatic recalculation. 2. Type in cell d1: =a1*b1 3. Click back on the cell to see the formula in the formula bar. Its value is in cell. 4. Type in cell e1: =a1* Repeat step Type in cell f1: =sum(a1:b1). 7. Repeat step Save. formulas Formula exercise 3/3 1. Enter 3 more small numbers into column A, in a2, a3 and a4. 2. Enter 3 more small numbers into column B, in b2, b3 and b4. 3. Save. 5

6 Ctrl + ~ shows formulas Hold down the ctrl key and then tap the ~ key (its above <tab>) to get formulas to show. Do again to hide formulas. Narrow the columns by dragging on their borders inside the gray column headings. Show the formulas, adjust columns. Then hide formulas. Save. Copying cells Refer now to the Copying Cells handout and practice copying the formulas in C1, D1, E1, and F1 down into the rows below them using 2 methods: copy/paste drag fill handle The end 6