To complete this database, you will need the following file:

Transcription

1 CHAPTER 2 Access More Skills 13 Create a Multiple Items Form A multiple items form displays records in rows and columns in the same manner as a datasheet. A multiple items form provides more formatting options than a datasheet. To complete this database, you will need the following file: a02_cypress_employees You will save your files as: a02_cypress_employees_your_name a02_cypress_employees_snip_your_name 1. Start Access, and then open a02_cypress_employees. Save the database in your Access Chapter 2 folder as a02_cypress_employees_your_name If the Security Warning bar displays, enable the content. 2. In the Navigation Pane, select the Employees table. Display the Create tab, and then in the Forms group, click the Multiple Items button. Compare your screen with Figure 1. A multiple items form based on the Employees table displays in Layout view. Multiple items form Figure 1 Microsoft Access Chapter 2 - Building a Relational Database and Creating Forms More Skills: SKILL 13 Page 1 of 5

2 3. Click Save, and then in the displayed Save As dialog box, click OK. Close the Navigation Pane. 4. In the Controls group, click the Date and Time button. 5. In the displayed Date and Time dialog box, be sure that Include Date is selected, and then under Include Date, click the middle option button. Be sure that Include Time is selected, and then under Include Time, click the middle option button. Click OK to apply the changes and close the dialog box. 6. Apply the Metro AutoFormat the third style in the third row. 7. Click the View button arrow, and then click Design View. Compare your screen with Figure 2. In the Form Header, the labels for each column display. In the Detail section, the text boxes for each field display in columns. The row of text boxes repeats one time for each record. Column labels Form Header Detail section Field text boxes Figure 2 Microsoft Access Chapter 2 - Building a Relational Database and Creating Forms More Skills: SKILL 13 Page 2 of 5

3 8. In the Detail section, click any blank area, and then click the Employee ID text box to select the control. 9. In the Tools group, click Property Sheet. If necessary, in the Property Sheet, display the Format tab. 10. In the Property Sheet Height box, change the value to.25" and then press J. Notice that all of the text box heights are changed. 11. In the form, click the blue Detail bar, and then compare your screen with Figure 3. The Detail section is selected and its properties display in the Property sheet. Detail section selected Properties for Detail section Figure In the Property Sheet Height box, change the value to 0.3" 13. Press J two times to select the Alternate Back Color box. Click the displayed Build button, and then click Purple 2 under Standard Colors, the eighth color in the third row. Microsoft Access Chapter 2 - Building a Relational Database and Creating Forms More Skills: SKILL 13 Page 3 of 5

4 14. Click the small square in the upper left corner of the form, and then compare your screen with Figure 4. In the upper left corner, the black square indicates that the form is selected. The form s properties display in the Property Sheet. Form properties display Form selected Figure In the Property Sheet, click in the Caption box, and then type Cypress Sun Employees 16. Close the Property Sheet. Click Save, and then in View group, click the View button to switch to Form view. Compare your screen with Figure 5. The form s caption Cypress Sun Employees displays in the form s tab instead of the form s name Employees. Caption Figure 5 Microsoft Access Chapter 2 - Building a Relational Database and Creating Forms More Skills: SKILL 13 Page 4 of 5

5 17. In the first record, change the First Name and Last Name values to your own name. 18. Click Start, and then click All Programs. Click to open the Accessories folder, and then click Snipping Tool. 19. In the displayed Snipping Tool program window, click the New button arrow, and then click Full-screen Snip. 20. On the toolbar, click the Save Snip button. In the Save As dialog box, navigate to your Access Chapter 2 folder. In the File name box, type a02_cypress_employees_snip_ Your_Name and then click the Save Snip button. Close the Snipping Tool window. If you do not have the Snipping Tool, which is available in Windows Vista Home Premium edition, press p, and then paste the screen into a Word document. 21. Close the form, Open the Navigation Pane, and then Exit Access. 22. Print a02_cypress_employees_snip_your_name or submit your files electronically as directed by your instructor. You have completed More Skills 13 Microsoft Access Chapter 2 - Building a Relational Database and Creating Forms More Skills: SKILL 13 Page 5 of 5