# 12 BASICS OF MS-EXCEL

Save this PDF as:

Size: px
Start display at page:

## Transcription

1 12 BASICS OF MS-EXCEL 12.1 INTRODUCTION MS-Excel 2000 is a Windows based application package. It is quite useful in entering, editing, analysis and storing of data. Arithmetic operations with numerical data such as addition, subtraction, multiplication and division can also be done with Excel. You can sort the numbers/characters according to some given criteria (like ascending, descending etc.)and solve simple financial, mathematical and statistical formulas OBJECTIVES After going through this lesson you would be in a position to explain the basic features of MS Excel set pages and their printing modify a worksheet enter and edit data in a worksheet work on keyboard shortcuts

3 228 :: Basic Computing Skills 3. Select Microsoft Excel from the list of programs. (these steps are shown Figure 12.1) 4. Click on Microsoft Excel Symbolically these actions are shown below. Select Start Programs Microsoft Excel commands from your menu bar. Microsoft Excel MSOB Fig Throughout the text of your lessons on MS Excel we will be showing the symbol to indicate the direction (steps) you have to follow. You can also use the Microsoft Office Shortcut Bar (MSOB) as shown in figure 12.1 to start your work on Excel EXCEL WORKSHEET Excel allows you to create worksheets much like paper ledgers that can perform automatic calculations. Each Excel file is a workbook that can hold many worksheets. The worksheet is a grid of columns (designated by letters) and rows (designated by

4 Basics of MS Excel :: 229 numbers). The letters and numbers of the columns and rows (called labels) are displayed in gray buttons across the top and left side of the worksheet. The intersection of a column and a row is called a cell. Each cell on the spreadsheet has a cell address that is the column letter and the row number. Cells can contain either text, numbers, or mathematical formulas. Active Cell Cell Number Box Menu Bar Standard Tool Bar Formatting Tool Bar Formula Bar Column Headings Row Headings Worksheet Tab Scroll Buttons Sheet Tab Status Bar Horizontal Scroll Bar Vertical Scroll Bar Fig Selecting, Adding and Renaming Worksheets The worksheets in a workbook are accessible by clicking the worksheet tabs just above the status bar. By default, three worksheets are included in each workbook. To add a sheet, select Insert Worksheet from the menu bar. To rename the worksheet tab, move the cursor to sheet tab, right-click on the tab with the mouse and select Rename from the shortcut menu. Type the new name and press the ENTER key.

5 230 :: Basic Computing Skills Standard Toolbar This toolbar is located just below the menu bar at the top of the screen and allows you to quickly access basic Excel commands. Fig New - Select File New from the menu bar, or press CTRL+N, or click the New button to create a new workbook. 2. Open - Click File Open from the menu bar, or press CTRL+O, or click the Open folder button to open an existing workbook. 3. Save - The first time you save a workbook, select File Save As and name the file. After the file is named click File Save, or CTRL+S, or the Save button on the standard toolbar. 4. Print - Click the Print button to print the worksheet. 5. Print Preview - This feature will allow you to preview the worksheet before it prints. 6. Spell Check - Use the spell checker to correct spelling errors on the worksheet. 7. Cut, Copy, Paste, and Format Painter - These actions will be explained to you later in this lesson. 8. Undo and Redo - Click the backward Undo arrow to cancel the last action you performed like entering data into a cell, formatting a cell, entering a function, etc. Click the forward Redo arrow to cancel the undo action. 9. Insert Hyperlink - To insert a hyperlink to a web site on the Internet, type the text into a cell you want to be the link that can be clicked with the mouse. Then, click the Insert Hyperlink button and enter the web address you want the text to link to and click OK. 10. AutoSum, Function Wizard, and Sorting - These features are discussed in lesson 15.

7 232 :: Basic Computing Skills The text will be displayed in the active cell as well as in the Formula bar. If you have numbers to be treated as text use an apostrophe ( ) as the first character. You cannot do calculations with these kind of data entry. 3. Date and Time: When you enter dates and times, Excel converts these entries into serial numbers and kept as background information. However, the dates and times will be displayed to you on the worksheet in a format opted by you. You will learn about date and time formats later in lesson Data in Series: You can fill a range of cells either with the same value or with a series of values with the help of AutoFill EDITING DATA Editing your Excel worksheet data is very easy. You can edit your data by any of the following ways: 1. Select the cell containing data to be edited. Press F2. Use Backspace key and erase the wrong entry. Retype the correct entry. 2. Select the cell and simply retype the correct entry. 3. If you want only to clear the contents of the cell, select the cell and press Delete key. 4. To bring back the previous entry, either click on Undo button on standard Toolbar or select Edit Undo command or use keyboard shortcuts CTRL+Z CELL REFERENCES Each worksheet contains a number of columns and rows. Each cell of the worksheet has a unique reference. For example, D5, refers to the cell containing column number D and row number FIND AND REPLACE DATA IN A WORKSHEET You may want to locate a number or text that is already typed in the worksheet. This is done through Edit Find. You can also locate your data and replace with new data with Edit Find Replace MODIFYING A WORKSHEET Adding Worksheets, Rows, and Columns 1. Worksheets - Add a worksheet to a workbook by selecting Insert Worksheet from the menu bar.

8 Basics of MS Excel :: Row - To add a row to a worksheet, select Insert Rows from the menu bar, or highlight the row by clicking on the row label, right-click with the mouse, and choose Insert. 3. Column - Add a column by selecting Insert Columns from the menu bar, or highlight the column by click on the column label, right-click with the mouse, and choose Insert Resizing Rows and Columns There are two ways to resize rows and columns. 1. Resize a row by dragging the line below the label of the row you would like to resize. Resize a column in a similar manner by dragging the line to the right of the label corresponding to the column you want to resize. 2. Click the row or column label and select Format Row Height or Format Column Width from the menu bar to enter a numerical value for the height of the row or width of the column Selecting Cells Before a cell can be modified or formatted, it must first be selected (highlighted). Refer to the table below for selecting groups of cells. Cells to select One cell Entire row Entire column Entire worksheet Cluster of cells Mouse action: click once in the cell click the row label click the column label click the whole sheet button (at the intersection of rows and columns) drag mouse over the cells or hold down the SHIFT key while using the arrow keys To activate the contents of a cell, double-click on the cell or click once and press F2.

9 234 :: Basic Computing Skills Moving and Copying Cells 1. Moving Cells To cut cell contents that will be moved to another cell select Edit Cut from the menu bar or click the Cut button on the standard toolbar. 2. Copying Cells To copy the cell contents, select Edit Copy from the menu bar or click the Copy button on the standard toolbar. 3. Pasting Cut and Copied Cells Highlight the cell you want to paste the cut or copied content into and select Edit Paste from the menu bar or click the Paste button on the standard toolbar. 4. Drag and Drop If you are moving the cell contents only a short distance, the drag-and-drop method may be easier. Simply drag the highlighted border of the selected cell to the destination cell with the mouse. 5. Freeze Panes If you have a large worksheet with column and row headings, those headings will disappear as the worksheet is scrolled. By using the Freeze Panes feature, the headings can be visible at all times. 1. Click the label of the row below the row that should remain frozen at the top of the worksheet. 2. Select Window Freeze Panes from the menu bar. 3. To remove the frozen panes, select Window Unfreeze Panes.

10 Basics of MS Excel :: 235 Fig Freeze panes has been added to row 2 in the image above. Notice that the row numbers skip from 3 to 8. As the worksheet is scrolled, rows 1 and 2 will remain stationary while the remaining rows will move. Following similar steps you can Freeze or Unfreeze selected columns PAGE BREAKS To set page breaks within the worksheet, select the row you want to appear just below the page break by clicking the row s label. Then choose Insert Page Break from the menu bar. You may need to click the double down arrow at the bottom of the menu list to view this option PAGE SETUP Select File Page Setup from the menu bar to format the page, set margins, and add headers and footers. 1. Page: The page option allows you to set the paper size, orientation of the data, scaling of the area, print quality, etc. Select the Orientation under the Page tab in the Page Setup

11 236 :: Basic Computing Skills window to make the page Landscape or Portrait. The size of the worksheet on the page can also be formatted using Scaling. To force a worksheet to print only one page wide so that all the columns appear on the same page, select Fit to 1 page(s) wide. Fig Margins Change the top, bottom, left, and right margins under the Margins tab. Enter values in the header and footer fields to indicate how far from the edge of the page this text should appear. Check the boxes for centering horizontally or vertically on the page. Fig. 12.6

12 Basics of MS Excel :: Header/Footer tab gives you the option to set the Header (which will be displayed on the top of every page) and the Footer (which will be displayed on the bottom of every page). Add preset headers and footers to the page by clicking the drop-down menus under the Header/Footer tab. Fig To modify a preset header or footer, or to make your own, click the Custom Header and Custom Footer buttons. A new window will open allowing you to enter text in the left, center, or right on the page. Fig Format Text - Click this button after highlighting the text to change the font, size, and style. Page Number - Insert the page number of each page.

13 238 :: Basic Computing Skills Total Number of Pages - Use this feature along with the page number to create strings such as page 5 of 10. Date - Add the current date. Time - Add the current time. File Name - Add the name of the workbook file. Tab Name - Add the name of the worksheet s tab. 4. Sheet tab has the option to select the area to be printed (that is, range of cells). Check Gridlines if you want the gridlines dividing the cells to be printed on the page. If the worksheet is several pages long and only the first page includes titles for the columns, select Rows to repeat at top to choose a title row that will be printed at the top of each page. INTEXT QUESTIONS Fig Write True or False for the following statements (a) To modify a preset header or footer click the custom header and custom footer buttons. (b) Autofill helps you to add the contents of a cluster of adjacent cells.

14 Basics of MS Excel :: 239 (c) Charts features help you in presenting a graphical representation of data. (d) Click the edit button to print the worksheet. (e) Pivot table allows you to perform data analysis PRINT PREVIEW Select File Print Preview from the menu bar to view how the worksheet will print. Click the Next and Previous buttons at the top of the window to display the pages and click the Zoom button to view the pages closer. Make page layout modifications needed by clicking the Page Setup button. Click Close to return to the worksheet or Print to continue printing PRINT To print the worksheet, select File Print from the menu bar. Fig Print Range - Select either all pages or a range of pages to print. 2. Print What - Select selection of cells highlighted on the worksheet, the active worksheet, or all the worksheets in the entire workbook.

16 Basics of MS Excel :: Protect for Sharing: Select Tools Protect and Share Workbook commands and click. This feature protects the sharing and change history tracking in a shared workbook so the features can t be turned off. If you select this check box and click OK when the workbook isn t a shared workbook, you are asked if you want to save it as a shared workbook. In a workbook that is already shared, you can turn on protection for sharing and the change history, but you can t assign a password for this protection. To assign a password, you must first remove the workbook from shared use. When the active shared workbook is protected, the command name changes to Unprotect for Sharing. If you want to unprotect a share workbook that has been already protected. Select Tools Unprotect Workbook commands and click KEYBOARD SHORTCUTS Keyboard shortcuts can save time and the effort of switching from the keyboard to the mouse to execute simple commands. Print this list of Excel keyboard shortcuts and keep it at your computer desk for a quick reference. Action Keystroke Document Actions Open a file New file Save As Save Print Find Replace Go to CTRL+O CTRL+N F12 CTRL+S CTRL+P CTRL+F CTRL+H F5 Cursor Movement One cell up One cell down up arrow down arrow

17 242 :: Basic Computing Skills One cell right One cell left Top of worksheet (cell A1) End of worksheet (last cell with data) End of row End of column Move to next worksheet Tab SHIFT+Tab CTRL+Home CTRL+End Home CTRL+left arrow CTRL+PageDown Formulas Apply AutoSum Current date Current time Spelling Help Macros ALT+= CTRL+; CTRL+: F7 F1 ALT+F8 Selecting Cells All cells left of current cell All cells right of current cell Entire column Entire row Entire worksheet SHIFT+left arrow SHIFT+right arrow CTRL+Spacebar SHIFT+Spacebar CTRL+A Text Style Bold Italics Underline Strikethrough CTRL+B CTRL+I CTRL+U CTRL+5 Formatting Edit active cell F2

18 Basics of MS Excel :: 243 Format as currency with 2 decimal places Format as percent with no decimal places CTRL+X CTRL+C CTRL+V CTRL+Z CTRL+Y Format cells dialog box SHIFT+CTRL+\$ SHIFT+CTRL+% Cut Copy Paste Undo Redo CTRL+1 Note: A plus sign in the above list indicates that the keys need to be pressed at the same time. INTEXT QUESTIONS Fill in the blanks (a) (b) (c) (d) (e) When the active document is protected the command name changes to workbook. Select from the menu bar to view how the worksheet will print. A pasword can be upto characters long. You can restrict access to your workbook in ways Check if you want the gridlines dividing the cells to be printed on the page WHAT YOU HAVE LEARNT In this lesson you learnt about starting Excel and working on a worksheet. You can select a cell or a range of cells. Also you can enter data in a worksheet. You can define the size of a page by going to page set up and insert a page break. You have learnt about page-preview which gives an idea on how the print out will look like.

19 244 :: Basic Computing Skills TERMINAL QUESTIONS 1. List any four applications of MS Excel. 2. What are the main features of MS Excel? 3. Differentiate between a worksheet and a workbook? 4. What are the different types of data that can be entered into worksheet cells? 5. Explain three different ways you protect your workbook. 6. What are the three different ways you save your workbook? 7. How do you find a single number or name you want in a large worksheet containing thousands of numbers and names? Is it possible to replace a name or number with some other name or number? How? 8. How do you select a single cell, a single column, a single row, a cluster of cells, and a entire worksheet? 9. Difference between Move cells and Copy cells 10. Explain the use of Freeze Panes 11. What are the different features available in Page setting command? 12. Describe different features available in Print command KEY TO INTEXT QUESTIONS 1. (a) True (b) False (c) True (d) False (e) True

20 Basics of MS Excel :: (a) Unprotect (b) Print preview (c) 255 (d) three (e) gridlines

### Introduction to Microsoft Excel 2010

Introduction to Microsoft Excel 2010 This class is designed to cover the following basics: What you can do with Excel Excel Ribbon Moving and selecting cells Formatting cells Adding Worksheets, Rows and

### Introduction to Microsoft Excel 2010

Introduction to Microsoft Excel 2010 This class is designed to cover the following basics: What you can do with Excel Excel Ribbon Moving and selecting cells Formatting cells Adding Worksheets, Rows and

### Spreadsheets Microsoft Office Button Ribbon

Getting started with Excel 2007 you will notice that there are many similar features to previous versions. You will also notice that there are many new features that you ll be able to utilize. There are

### Tips and Tricks for Microsoft Word 2010

Tips and Tricks for Microsoft Word 2010 TABLE OF CONTENTS Shortcuts for Selecting Text... 1 Create Automatic Borders... 1 Bulleted and Numbered List Shortcuts... 1 Insert Normal Text Within a List... 2

### Application of Skills: Microsoft Excel 2013 Tutorial

Application of Skills: Microsoft Excel 2013 Tutorial Throughout this module, you will progress through a series of steps to create a spreadsheet for sales of a club or organization. You will continue to

### Excel Main Screen. Fundamental Concepts. General Keyboard Shortcuts Open a workbook Create New Save Preview and Print Close a Workbook

Excel 2016 Main Screen Fundamental Concepts General Keyboard Shortcuts Open a workbook Create New Save Preview and Print Close a Ctrl + O Ctrl + N Ctrl + S Ctrl + P Ctrl + W Help Run Spell Check Calculate

### Excel 2016 Basics for Windows

Excel 2016 Basics for Windows Excel 2016 Basics for Windows Training Objective To learn the tools and features to get started using Excel 2016 more efficiently and effectively. What you can expect to learn

### Computer Nashua Public Library Introduction to Microsoft Word 2010

Microsoft Word is a word processing program you can use to write letters, resumes, reports, and more. Anything you can create with a typewriter, you can create with Word. You can make your documents more

### 1 THE PNP BASIC COMPUTER ESSENTIALS e-learning (MS Excel 2007)

1 THE PNP BASIC COMPUTER ESSENTIALS e-learning (MS Excel 2007) 2 THE PNP BASIC COMPUTER ESSENTIALS e-learning (MS Excel 2007) TABLE OF CONTENTS CHAPTER 1: GETTING STARTED... 5 THE EXCEL ENVIRONMENT...

### Quick Reference: Microsoft Excel Keyboard Shortcuts

Quick Reference: Microsoft Excel Keyboard s FORMATTING Bold the selection Italicize the selection Underline the selection Strike through the selection Open the Style dialog box Open the Format Cells dialog

### Excel keyboard shortcuts and function keys

Excel keyboard shortcuts and function keys This article describes keyboard shortcuts, function keys, and some other common shortcut keys for Microsoft Excel 2016 for Windows. This includes the shortcuts

### Microsoft Excel 2010 Part 2: Intermediate Excel

CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Excel 2010 Part 2: Intermediate Excel Spring 2014, Version 1.0 Table of Contents Introduction...3 Working with Rows and

### Excel 2016 Basics for Mac

Excel 2016 Basics for Mac Excel 2016 Basics for Mac Training Objective To learn the tools and features to get started using Excel 2016 more efficiently and effectively. What you can expect to learn from

### EXCEL 2003 DISCLAIMER:

EXCEL 2003 DISCLAIMER: This reference guide is meant for experienced Microsoft Excel users. It provides a list of quick tips and shortcuts for familiar features. This guide does NOT replace training or

### Ctrl+A Select All None Ctrl+B Bold Format, Cells, Font, Font Style, Bold Ctrl+C Copy Edit, Copy Ctrl+D Fill Down Edit, Fill, Down Ctrl+F Find Edit,

Ctrl+A Select All None Ctrl+B Bold Format, Cells, Font, Font Style, Bold Ctrl+C Copy Edit, Copy Ctrl+D Fill Down Edit, Fill, Down Ctrl+F Find Edit, Find Ctrl+G Goto Edit, Goto Ctrl+H Replace Edit, Replace

ECDL / ICDL Spreadsheets This module sets out essential concepts and skills relating to understanding the concept of spreadsheets and demonstrating an ability to use a spreadsheet to produce accurate work

### STUDENT NAME ECDL: EXCEL MR BENNELL. This is an example of how to use this checklist / evidence document

This part contains an instruction, task or a skill which you need to sow evidence of being able to do Once you have completed a task and shown evidence of it write the date underneath the task instruction

### MS EXCEL 2007 HOTKEYS

MS EXCEL 2007 HOTKEYS Shortcut List of shortcut keys Command How useful(?) CTRL combination shortcut keys Microsoft Excel 2007 CTRL+SHFT+( Unhides any hidden rows within the selection. CTRL+SHFT+) Unhides

### Microsoft Office Excel

Microsoft Office 2007 - Excel Help Click on the Microsoft Office Excel Help button in the top right corner. Type the desired word in the search box and then press the Enter key. Choose the desired topic

### AGB 260: Agribusiness Data Literacy. Excel Basics

AGB 260: Agribusiness Data Literacy Excel Basics Useful Chapters in the Textbook Regarding this Lecture Chapter 1: Introducing Excel Chapter 2: Entering and Editing Worksheet Data Chapter 3: Essential

### Tutorial 1: Getting Started with Excel

Tutorial 1: Getting Started with Excel Microsoft Excel 2010 Objectives Understand the use of spreadsheets and Excel Learn the parts of the Excel window Scroll through a worksheet and navigate between worksheets

Spreadsheet Software Objectives: Working with Spreadsheets Enhancing Productivity Using the Application Open, close a spreadsheet application. Open, close documents. Create a new spreadsheet based on default

### The following is the Syllabus for Module 4, Spreadsheets, which provides the basis for the practice-based test in this module.

Module 4 Spreadsheets The following is the Syllabus for Module 4, Spreadsheets, which provides the basis for the practice-based test in this module. Module Goals Module 4 Spreadsheets requires the candidate

### Excel 2010 Keyboard Shortcuts Ctrl combination shortcut keys

CTRL+PgUp Excel 2010 board Shortcuts Ctrl combination shortcut keys Switches between worksheet tabs, from left-to-right. Switches between worksheet tabs, from right-to-left. CTRL+SHIFT+Plus (+) Displays

### Quick Reference Summary

Microsoft Word 2010 Quick Reference Summary Microsoft Word 2010 Quick Reference Summary Number Mouse Ribbon Menu AddressBlock Merge Field, Add AddressBlock Merge Field, Edit WD 349 WD 349 Address Block

### FOR EXCEL [should work on any spreadsheet] Keys for editing data. Keys for editing data. Keys for inserting, deleting, and copying a selection

FOR EXCEL [should work on any spreadsheet] Keys for editing data Note enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. restore the window to its previous size and location,

### The HOME Tab: Cut Copy Vertical Alignments

The HOME Tab: Cut Copy Vertical Alignments Text Direction Wrap Text Paste Format Painter Borders Cell Color Text Color Horizontal Alignments Merge and Center Highlighting a cell, a column, a row, or the

### THE EXCEL ENVIRONMENT... 1 EDITING...

Excel Essentials TABLE OF CONTENTS THE EXCEL ENVIRONMENT... 1 EDITING... 1 INSERTING A COLUMN... 1 DELETING A COLUMN... 1 INSERTING A ROW... DELETING A ROW... MOUSE POINTER SHAPES... USING AUTO-FILL...

### Microsoft Excel Keyboard Shortcuts

Microsoft Excel Keyboard Shortcuts Here is a complete list of keyboard shortcuts for Microsoft Excel. Most of the shortcuts will work on all Excel versions on Windows based computer. Data Processing Shortcuts

### Microsoft Excel 2010 Tutorial

1 Microsoft Excel 2010 Tutorial Excel is a spreadsheet program in the Microsoft Office system. You can use Excel to create and format workbooks (a collection of spreadsheets) in order to analyze data and

### EXCEL TUTORIAL.

EXCEL TUTORIAL Excel is software that lets you create tables, and calculate and analyze data. This type of software is called spreadsheet software. Excel lets you create tables that automatically calculate

### MICROSOFT EXCEL KEYBOARD SHORCUTS

MICROSOFT EXCEL KEYBOARD SHORCUTS F1 Displays the Office Assistant or (Help > Microsoft Excel Help) F2 Edits the active cell, putting the cursor at the end F3 Displays the (Insert > Name > Paste) dialog

### Office Applications II Lesson Objectives

Office Applications II Lesson Unit 1: MICROSOFT EXCEL SPREADSHEETS BASICS What is a Spreadsheet and What Are Its Uses? Define spreadsheets Define the Microsoft Excel application List business, consumer,

### Access 2013 Keyboard Shortcuts

Access 2013 Keyboard Shortcuts Access app shortcut keys Design-time shortcut keys These shortcut keys are available when you are customizing an app in Access. Many of the shortcuts listed under Desktop

### CHAPTER 4: MICROSOFT OFFICE: EXCEL 2010

CHAPTER 4: MICROSOFT OFFICE: EXCEL 2010 Quick Summary A workbook an Excel document that stores data contains one or more pages called a worksheet. A worksheet or spreadsheet is stored in a workbook, and

### Excel 2013 Intermediate

Excel 2013 Intermediate Quick Access Toolbar... 1 Customizing Excel... 2 Keyboard Shortcuts... 2 Navigating the Spreadsheet... 2 Status Bar... 3 Worksheets... 3 Group Column/Row Adjusments... 4 Hiding

### ECDL / ICDL SYLLABUS 5.0. ECDL Module 4. Spreadsheets Office 2003 Edition ECDL Syllabus Five SAMPLE

ECDL / ICDL SYLLABUS 5.0 ECDL Module 4 Spreadsheets Office 2003 Edition ECDL Syllabus Five ECDL Module Four - Page 2 1995-2010 Cheltenham Courseware Pty. Ltd. All trademarks acknowledged. E&OE. No part

### Office of Instructional Technology

Office of Instructional Technology Microsoft Excel 2016 Contact Information: 718-254-8565 ITEC@citytech.cuny.edu Contents Introduction to Excel 2016... 3 Opening Excel 2016... 3 Office 2016 Ribbon... 3

### Intro to Excel. To start a new workbook, click on the Blank workbook icon in the middle of the screen.

Excel is a spreadsheet application that allows for the storing, organizing and manipulation of data that is entered into it. Excel has variety of built in tools that allow users to perform both simple

### Introduction to Microsoft Word

Introduction to Microsoft Word Presented by Plainfield Public Library Screen Layout Formatting Text The formatting toolbar is the easiest way to change many attributes of text. If the toolbar as shown

### I OFFICE TAB... 1 RIBBONS & GROUPS... 2 OTHER SCREEN PARTS... 4 APPLICATION SPECIFICATIONS... 5 THE BASICS...

EXCEL 2010 BASICS Microsoft Excel I OFFICE TAB... 1 RIBBONS & GROUPS... 2 OTHER SCREEN PARTS... 4 APPLICATION SPECIFICATIONS... 5 THE BASICS... 6 The Mouse... 6 What Are Worksheets?... 6 What is a Workbook?...

### Microsoft Excel 2010 Handout

Microsoft Excel 2010 Handout Excel is an electronic spreadsheet program you can use to enter and organize data, and perform a wide variety of number crunching tasks. Excel helps you organize and track

### Keyboard shortcuts for Microsoft Access 2013 and 2016

Keyboard shortcuts for Microsoft Access 2013 and 2016 Frequently used shortcuts This table itemizes the most frequently used shortcuts in Access desktop databases. Select the active tab of the ribbon and

### Excel. module. Lesson 1 Create a Worksheet Lesson 2 Create and Revise. Lesson 3 Edit and Format

module 2 Excel Lesson 1 Create a Worksheet Lesson 2 Create and Revise Formulas Lesson 3 Edit and Format Worksheets Lesson 4 Print Worksheets Lesson 5 Modify Workbooks Lesson 6 Create and Modify Charts

### The Keyboard Shortcut Magic!

This is free ebook & may be freely distributed The Keyboard Shortcut Magic! Discover The MAGIC Of Your Keyboard That Can Practically REPLACE Your Mouse! (Over 250 Keyboard Shortcuts Revealed) By Wong Hing

### Microsoft Excel 2010 Basic

Microsoft Excel 2010 Basic Introduction to MS Excel 2010 Microsoft Excel 2010 is a spreadsheet software in the new Microsoft 2010 Office Suite. Excel allows you to store, manipulate and analyze data in

### Section 1 Microsoft Excel Overview

Course Topics: I. MS Excel Overview II. Review of Pasting and Editing Formulas III. Formatting Worksheets and Cells IV. Creating Templates V. Moving and Navigating Worksheets VI. Protecting Sheets VII.

### Excel 2003 Tutorial II

This tutorial was adapted from a tutorial by see its complete version at http://www.fgcu.edu/support/office2000/excel/index.html Excel 2003 Tutorial II Charts Chart Wizard Chart toolbar Resizing a chart

### Microsoft Word XP (2002)

Microsoft Word (2002) Creating & Editing Documents Edited by Sahid Yogyakarta State University Adopted from: http://www.course.com/downloads/newperspectives/officexp/index.html 2 31 Maret 2009 Creating

### MICROSOFT EXCEL BIS 202. Lesson 1. Prepared By: Amna Alshurooqi Hajar Alshurooqi

MICROSOFT EXCEL Prepared By: Amna Alshurooqi Hajar Alshurooqi Lesson 1 BIS 202 1. INTRODUCTION Microsoft Excel is a spreadsheet application used to perform financial calculations, statistical analysis,

### NOMAS TRAINING & CONSULTANCY LTD. Dissington Hall, Ponteland, Northumberland. Tel : Web :

MS Excel 2010 Analysing Data Using Formulae & Pivot Tables User Guide NOMAS TRAINING & CONSULTANCY LTD Dissington Hall, Ponteland, Northumberland Tel : 01661 820 960 e-mail : info@nomas.co.uk Web : www.nomas.co.uk

### Excel 2013 Workshop. Prepared by

Excel 2013 Workshop Prepared by Joan Weeks Computer Labs Manager & Madeline Davis Computer Labs Assistant Department of Library and Information Science June 2014 Excel 2013: Fundamentals Course Description

### Status Bar: Right click on the Status Bar to add or remove features.

Excel 2013 Quick Start Guide The Excel Window File Tab: Click to access actions like Print, Save As, etc. Also to set Excel options. Ribbon: Logically organizes actions onto Tabs, Groups, and Buttons to

### Excel FDLRS Sunrise

Excel 2010 FDLRS Sunrise Within 2 weeks participants will submit a project: Create an Excel spreadsheet with a chart include the completed and signed ARROW form Send to: Lourdes Day FDLRS (Bartow Airport)

### Excel Level 1

Excel 2016 - Level 1 Tell Me Assistant The Tell Me Assistant, which is new to all Office 2016 applications, allows users to search words, or phrases, about what they want to do in Excel. The Tell Me Assistant

### 4 VISUAL FOXPRO - AN INTRODUCTION

Visual FoxPro - An Introduction:: 33 4 VISUAL FOXPRO - AN INTRODUCTION 4.1 INTRODUCTION Visual FoxPro is a Relational Database Management System (RDBMS), which allows you to work with several logically

### Introduction to Excel 2013

Introduction to Excel 2013 Copyright 2014, Software Application Training, West Chester University. A member of the Pennsylvania State Systems of Higher Education. No portion of this document may be reproduced

### Basic Microsoft Excel 2007

Basic Microsoft Excel 2007 Contents Starting Excel... 2 Excel Window Properties... 2 The Ribbon... 3 Tabs... 3 Contextual Tabs... 3 Dialog Box Launchers... 4 Galleries... 5 Minimizing the Ribbon... 5 The

### ECDL / ICDL Spreadsheets Syllabus Version 5.0

ECDL / ICDL Spreadsheets Syllabus Version 5.0 Purpose This document details the syllabus for ECDL / ICDL Spreadsheets. The syllabus describes, through learning outcomes, the knowledge and skills that a

### Step-by. A Very Warm Welcome to the Exciting World of Computers. Let s get Started It s easy with my Step- Instructions

A Very Warm Welcome to the Exciting World of Computers Let s get Started It s easy with my Step- by-step Instructions This lesson is all about getting to know your Main Menu Bar at the top of your screen.

### Excel 2016 Part 1. University of Salford. Microsoft Office. Includes:

Microsoft Office Excel 2016 Part 1 Includes: Getting started Editing a workbook Formatting worksheets Building formulas Viewing & managing worksheets Charts Print worksheets University of Salford Table

### Complete List of Excel 2010 Keyboard Shortcuts Platform: Windows/English/US Keyboard Layout

1. Navigate Inside Worksheets Page Down/Page Up Alt+Page Down/Alt+Page Up Ctrl+ Home Ctrl+Home Ctrl+End Ctrl+f Ctrl+h Shift+F4 Ctrl+g (or f5) Ctrl+Arrow Left/Ctrl+Arrow Right Alt+Arrow Down End 2. Work

### Microsoft Excel Chapter 2. Formulas, Functions, and Formatting

Microsoft Excel 2010 Chapter 2 Formulas, Functions, and Formatting Objectives Enter formulas using the keyboard Enter formulas using Point mode Apply the AVERAGE, MAX, and MIN functions Verify a formula

### GNS 312 (DIGITAL SKILL ACQUISITION) MODULE 3 OFFICE APPLICATIONS

GNS 312 (DIGITAL SKILL ACQUISITION) MODULE 3 OFFICE APPLICATIONS WRITTEN BY: 1 B. A. Oluwade, 1 M. A. Mabayoje, 2 A. R. Tomori, 2 M. AbdulRaheem & 1 S. A. Salihu 1 Department of Computer Science Faculty

### Introduction to Microsoft Excel 2010 Quick Reference Sheet

Spreadsheet What is a spreadsheet? How is Excel 2010 different from previous versions? A grid of rows and columns that help to organize, summarize and calculate data. Microsoft Excel 2010 is built on the

### EXCEL BASICS. Helen Mills META Solutions

EXCEL BASICS Helen Mills META Solutions OUTLINE Introduction- Highlight Basic Components of Microsoft Excel Entering & Formatting Data, Numbers, & Tables Calculating Totals & Summaries Using Formulas Conditional

### Mark for Follow Up. Address Book. To Delete a Message: Select the message and press the Delete key. To Create a New Message:

Microsoft Outlook 2016 Quick Reference Card Outlook 2016 Screen Title Bar Free Quick References! Visit: qr.customguide.com Navigation Pane Ribbon Contains mail-related folders like your Inbox, Sent Items

### Microsoft Excel Chapter 1. Creating a Worksheet and a Chart

Microsoft Excel 2013 Chapter 1 Creating a Worksheet and a Chart Objectives Describe the Excel worksheet Enter text and numbers Use the Sum button to sum a range of cells Enter a simple function Copy the

### Introducing Microsoft Excel 2000

Introducing Microsoft Excel 2000 Microsoft Excel is a spreadsheet and graphing program. It replaces your calculator, ledger, and graphing equipment to help you record, analyze, and represent quantitative

### Excel Basics Tips & Techniques

Excel Basics Tips & Techniques Excel Terminology What s a spreadsheet? What s a workbook? Each Excel spreadsheet is a grid of data divided into rows and columns. Each block in this grid is called a cell,

### Data Should Not be a Four Letter Word Microsoft Excel QUICK TOUR

Toolbar Tour AutoSum + more functions Chart Wizard Currency, Percent, Comma Style Increase-Decrease Decimal Name Box Chart Wizard QUICK TOUR Name Box AutoSum Numeric Style Chart Wizard Formula Bar Active

### Microsoft Word: Steps To Success (The Bare Essentials)

Microsoft Word: Steps To Success (The Bare Essentials) Workbook by Joyce Kirst 2005 Microsoft Word: Step to Success (The Bare Essentials) Page Contents 1 Starting Word 2 Save 3 Exit 5 Toolbars, Alignment,

### Open. Select the database and click. Print. Set printing options using the dropdown menus, then click the

The Original Quick Reference Guides Microsoft Access 2010 Access is a tool for creating and managing databases collections of related records structured in an easily accessible format such as a table,

### Microsoft Excel Chapter 1. Creating a Worksheet and an Embedded Chart

Microsoft Excel 2010 Chapter 1 Creating a Worksheet and an Embedded Chart Objectives Describe the Excel worksheet Enter text and numbers Use the Sum button to sum a range of cells Copy the contents of

### Skills Exam Objective Objective Number

Overview 1 LESSON SKILL MATRIX Skills Exam Objective Objective Number Starting Excel Create a workbook. 1.1.1 Working in the Excel Window Customize the Quick Access Toolbar. 1.4.3 Changing Workbook and

### Excel Quick Reference Guide

Excel Quick Reference Guide CONTENTS Screen elements 3 Mouse shapes and actions 3 Cursor movement keys 4 Select a range using the keyboard 4 Edit cell contents 5 Select a range using the mouse 5 Sorting

### Microsoft Office Suite

Module 3 MODULE OVERVIEW Part 1 Getting Familiar with Microsoft Word 2007 for Windows Part 2 Microsoft Word 2007 Basic Features Part 3 More Basic Features Microsoft Office Suite Microsoft Word 2007 Part

### Quick Reference Summary

Microsoft Office 2010 Quick Reference Summary Table 1: Microsoft Word 2010 Quick Reference Summary All Caps WD 81 Change Case button (Home tab Font, UPPERCASE AutoCorrect Entry, Create WD 86 Options (File

### Printing spreadsheets is easy. Microsoft Excel has lots of options available so you can print exactly what you want.

Page Setup and Print Chapter 4 Printing spreadsheets is easy. Microsoft Excel has lots of options available so you can print exactly what you want. Print Preview is available so that you can check how

### Workbook Also called a spreadsheet, the Workbook is a unique file created by Excel. Title bar

Microsoft Excel 2007 is a spreadsheet application in the Microsoft Office Suite. A spreadsheet is an accounting program for the computer. Spreadsheets are primarily used to work with numbers and text.

### 13 FORMATTING WORKSHEETS

13 FORMATTING WORKSHEETS 13.1 INTRODUCTION Excel has a number of formatting options to give your worksheets a polished look. You can change the size, colour and angle of fonts, add colour to the borders

### 4) Study the section of a worksheet in the image below. What is the cell address of the cell containing the word "Qtr3"?

Choose The Correct Answer: 1) Study the highlighted cells in the image below and identify which of the following represents the correct cell address for these cells: a) The cell reference for the selected

### Introduction to Microsoft Excel 2010

Introduction to Microsoft Excel 2010 THE BASICS PAGE 02! What is Microsoft Excel?! Important Microsoft Excel Terms! Opening Microsoft Excel 2010! The Title Bar! Page View, Zoom, and Sheets MENUS...PAGE

### Basic Microsoft Excel 2011

Basic Microsoft Excel 2011 Table of Contents Starting Excel... 2 Creating a New Workbook... 3 Saving a Workbook... 3 Creating New Worksheets... 3 Renaming a Worksheet... 3 Deleting a Worksheet... 3 Selecting

### using cells to create dynamic formulas

excel formulas A forumla is nothing more than an equation that you write up. In Excel a typical formula might contain cells, constants, and even functions. Here is an example Excel formula that we have

### Excel 2013 Part 2. 2) Creating Different Charts

Excel 2013 Part 2 1) Create a Chart (review) Open Budget.xlsx from Documents folder. Then highlight the range from C5 to L8. Click on the Insert Tab on the Ribbon. From the Charts click on the dialogue

### Computer Training Centre University College Cork. Excel 2016 Level 1

Computer Training Centre University College Cork Excel 2016 Level 1 Table of Contents Introduction... 1 Opening Excel... 1 Using Windows 8... 1 Using Windows 10... 1 Getting Started with Excel 2016...

### Microsoft Excel 2000 Charts

You see graphs everywhere, in textbooks, in newspapers, magazines, and on television. The ability to create, read, and analyze graphs are essential parts of a student s education. Creating graphs by hand

### 194 useful Keyboard Shortcuts for Excel Excel 2010 Shortcuts

194 useful Keyboard Shortcuts for Excel 2010. Excel 2010 Shortcuts 1. Navigate Inside Worksheets Arrow Keys Page Down / Page Up Alt + Page Down / Alt + Page Up Tab / Shift + Tab Ctrl + Arrow Keys Home

### Open and arrange windows This section covers items like: Opening another window on to a workbook Arranging workbook windows Hiding and show windows

Level 2 Excel Viewing workbooks Open and arrange windows Opening another window on to a workbook Arranging workbook windows Hiding and show windows Split panes Split panes Freeze panes Freeze panes Change

### Introduction to Microsoft Office PowerPoint 2010

Introduction to Microsoft Office PowerPoint 2010 TABLE OF CONTENTS Open PowerPoint 2010... 1 About the Editing Screen... 1 Create a Title Slide... 6 Save Your Presentation... 6 Create a New Slide... 7

### Microsoft Office Illustrated. Getting Started with Excel 2007

Microsoft Office 2007- Illustrated Getting Started with Excel 2007 Objectives Understand spreadsheet software Tour the Excel 2007 window Understand formulas Enter labels and values and use AutoSum Objectives

### University of Miami Information Technology

Differences from Excel 2013 University of Miami Information Technology Excel 2013 is fairly similar to Excel 2010 but has a few variations. Excel 2013, however, still uses the same file extension (.xlsx)

### Basic Excel. Helen Mills OME-RESA

Basic Excel Helen Mills OME-RESA Agenda Introduction- Highlight Basic Components of Microsoft Excel Entering & Formatting Data, Numbers, & Tables Calculating Totals & Summaries Using Formulas Conditional

### Excel 2010: Basics Learning Guide

Excel 2010: Basics Learning Guide Exploring Excel 2010 At first glance, Excel 2010 is largely the same as before. This guide will help clarify the new changes put into Excel 2010. The File Button The purple

### Working with Excel CHAPTER 1

CHAPTER 1 Working with Excel You use Microsoft Excel to create spreadsheets, which are documents that enable you to manipulate numbers and formulas to quickly create powerful mathematical, financial, and

### Intermediate Microsoft Excel

Intermediate Microsoft Excel Class learning objectives By the end of class, students should be able to perform the following tasks in Microsoft Word: 1. Completing a Series 2. Review of Excel Basics Create