Read More: Keyboard Shortcuts for Moving around Excel Spreadsheets

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1 You will do all your works in a workbook file. You can add as many worksheets as you need in a workbook file. Each worksheet appears in its own window. By default, Excel workbooks use a.xlsx file extension. Note: In previous versions of Excel, you could work with multiple workbook files in a single window. But you can t do it anymore in Excel Every workbook you open has its own window. You can now work with two workbooks at a time. If you use two monitors, your life will be easier with this option. Read More: Keyboard Shortcuts for Moving around Excel Spreadsheets Create a new workbook file in your working device. Give it a name whatever you like. Mine is named welcome.xlsx. You can create a new workbook in two ways. Table of Contents 1 Creating Excel workbook from existing excel file 2 Creating Excel workbook newly 3 What spreadsheets contain 4 Accessing Excel worksheets 5 Excel window elements 6 Active Cell Indicator of Excel Spreadsheets 7 Collapse the Ribbon(CTRL+F1) Option of Excel Spreadsheets 8 Showing the Ribbon Option of Excel Spreadsheets 9 Column Letters of Excel Spreadsheets 10 File Button of Excel Spreadsheets 11 Formula Bar of Excel Spreadsheets 12 Help Button of Excel Spreadsheets 13 Horizontal Scrollbar of Excel Spreadsheets 14 Name Box of Excel Spreadsheets 15 New Sheet Button of Excel Spreadsheets 16 Page View Buttons of Excel Spreadsheets 17 Quick Access Toolbar of Excel Spreadsheets All rights reserved to ExcelDemy.com. 1

2 18 Ribbon of Excel Spreadsheets 19 Ribbon Display Options of Excel Spreadsheets 20 Row Numbers of Excel Spreadsheets 21 Sheet Tabs of Excel Spreadsheets 22 Sheet Tab Scroll Buttons of Excel Spreadsheets 23 Status Bar of Excel Spreadsheets 24 Tab List of Excel Spreadsheets 25 Title Bar of Excel Spreadsheets 26 Vertical scrollbar of Excel Spreadsheets 27 Window Close button of Excel Spreadsheets 28 Window Maximize/Restore button of Excel Spreadsheets 29 Window Minimize button of Excel Spreadsheets 30 Zoom control Creating Excel workbook from existing excel file Say you have an existing workbook file and it is open now. Then just go to File and click New and then click Blank workbook. The command is File New Blank workbook. Observe the image below. Open an Excel workbook file Creating Excel workbook newly You can create a new Workbook File by just clicking right button of your mouse in a folder. Right click will generate a shortcut menu. You will select then New, this will pop-up some options. From the options, you will click Microsoft Excel Worksheet. See the image below. Creating Excel workbook file newly What spreadsheets contain Every workbook contains one or more worksheets, typically called spreadsheets. You can add as many worksheets as you need to a workbook. Worksheets are made up of cells. Cells can contain numeric values, formulas or texts. A worksheet also has an invisible draw layer. This layer holds charts, images, and diagrams. Invisible layer in Excel All rights reserved to ExcelDemy.com. 2

3 Accessing Excel worksheets You can access each worksheet by clicking the tabs at the bottom of the workbook window. Excel worksheet tab Excel window elements It is very important to be familiar with Excel s window. If you are a new learner of Excel, it may take some time, but after some days you will feel, you are at home. Every Microsoft Product is user-friendly. A layman can use them. Excel is same. Excel workbook components part 1 Excel workbook components part 2 Active Cell Indicator of Excel Spreadsheets The dark outline indicates that this cell is active now. If you input something through the keyboard, the input will be entered in the active cell. Excel active cell Collapse the Ribbon(CTRL+F1) Option of Excel Spreadsheets If you click this button, Ribbon will temporarily hide. Collapse the Ribbon Button Showing the Ribbon Option of Excel Spreadsheets To show the Ribbon again, you have to click Ribbon Display Options and select Show Tabs and Commands. See the images below. Ribbon Display Options Button All rights reserved to ExcelDemy.com. 3

4 Column Letters of Excel Spreadsheets Letters range from A to XFD. So there are total 16,384 columns in a worksheet. See the following image to see XFD column in the worksheet. If you want to find the XFD column, you have to click and hold your Mouse Wheel and move the mouse right until you reach XFD column. Keyboard shortcut to find the last column is: End Right Arrow( ) Column XFD in a Worksheet File Button of Excel Spreadsheets If you click File Button, you will see the backstage screen of Excel The backstage screen has many options. The options are Info, New, Open, Save, Save As, Print, Share, Export, Close, Account, and Options. Excel 2013 Backstage Screen Formula Bar of Excel Spreadsheets When you enter something(numeric value/ formula/ text) in an Active Cell, the data is showed in the Formula Bar. See the image below. Excel 2013 Formula Bar Help Button of Excel Spreadsheets Click Help button to display the Excel Help system window. Excel 2013 Help Window Horizontal Scrollbar of Excel Spreadsheets With the Horizontal Scrollbar, you can scroll the worksheet horizontally. There are other options with this scrollbar. Right-click on the Horizontal bar, you will see the following options. See the image below. All rights reserved to ExcelDemy.com. 4

5 Excel 2013 Horizontal Scrollbar Options Left Edge: If you choose this option, the scrollbar will be on the left side of the scroll field. Right Edge: If you choose this option, the scrollbar will be on the right side of the scroll field. Page Left: If you choose this option, the worksheet will travel one full window left. Page Right: If you choose this option, the worksheet will travel one full window right. Scroll Left: If you choose this option, the worksheet will travel one column left. Scroll Right: If you choose this option, the worksheet will travel one column right. Note: Whether you use vertical scrollbar or horizontal scrollbar, your worksheet will move, but there will be no change in Active Cell selection. Read More: Understanding contextual tabs in Excel Ribbon Name Box of Excel Spreadsheets Name box shows the address of the Active Cell. Letter part of the address comes from Column Letter and Number part comes from Row Number. B3 means the active cell is now in B column and 3rd Row. Excel 2013 Name Box New Sheet Button of Excel Spreadsheets When you want to create a new Excel worksheet, click this button. A new sheet is placed after the last sheet tab. See the image below. Excel 2013 New Sheet Button All rights reserved to ExcelDemy.com. 5

6 Page View Buttons of Excel Spreadsheets You can change the display views of the worksheets clicking these three options. Three options are Normal, Page Layout, and Page Break Preview. Excel 2013 Page View Buttons Quick Access Toolbar of Excel Spreadsheets This customizable toolbar holds commonly used commands. You can add more commands to this toolbar from File Options Quick Access Toolbar. Whatever tab(home/insert/page Layout/Formulas/others) you are using, this toolbar is always visible. Excel 2013 Quick Access Toolbar Ribbon of Excel Spreadsheets The ribbon contains the maximum number commands. When you select Home from Tab list, Ribbon for Home is showed. When you select Insert Tab from tab lists, Ribbon for Insert is showed. You select commands from Ribbon to work with. The following image shows the Ribbon for Review Tab. Excel 2013 Ribbon for Review Tab Ribbon Display Options of Excel Spreadsheets It s a drop-down control. If you click on this control, you will get three options. The options are Auto-hide Ribbon, Show Tabs, Show Tabs, and Commands. Excel 2013 Ribbon Display Options Row Numbers of Excel Spreadsheets Numbers range from 1 to 10,48,576. If you click a row number, then you will select all the cells in that row. If you want to find the 10,48,576th row, you have to click and hold your Mouse Wheel and move the mouse down until you reach the 10,48,576th row. It will take huge time, so don t All rights reserved to ExcelDemy.com. 6

7 try it. Use keyboard shortcut. Keyboard shortcut to find the last row is: End Down Arrow( ) Excel 2013 Row Numbers Excel 2013 Last row number 10,48,576 Excel 2013 Last Cell XFD Sheet Tabs of Excel Spreadsheets By default sheet tabs are named as sheet1, sheet2, and so on. A workbook can have any number of sheets and each sheet has its name displayed in the sheet tab. If you right-click on a sheet tab, you will have so many options to apply on a sheet tab. See the image below. Excel 2013 Sheet Tab Options Sheet Tab Scroll Buttons of Excel Spreadsheets You will use these buttons to scroll the sheet tabs to display tabs that aren t visible. You can also right-click to get a list of sheets. See the image below. Excel 2013 Sheet Tab Scroll Buttons Status Bar of Excel Spreadsheets The status bar displays various status including the status of the Num Lock, Caps Lock, and Scroll Lock keys on your keyboard. If you select a range of cells in your worksheet, it will show the summary information about the cells you have selected. Excel 2013 Sheet Status Bar. Showing information of the selected cells. All rights reserved to ExcelDemy.com. 7

8 Just right-click on the status bar and select which information you want to see in the status bar. Excel 2013 Status Bar Options. Select from these options which information will show in the status bar. Tab List of Excel Spreadsheets By default, we see HOME, INSERT, PAGE LAYOUT, FORMULAS, DATA, REVIEW, VIEWthese 7 tab names in the tab list. You can add more tabs, we shall discuss it later. Click on these Tab Names and you will see, every tab has its own Ribbon. The tab is similar to Menu. Excel 2013 Tab List. Here we see the Tab Review is selected and Ribbon is showing the commands of Review tab. Title Bar of Excel Spreadsheets Title Bar shows the name of the program( the program is excel) and the name of your workbook. It also holds the Quick Access toolbar (on the left) and some control buttons that you will use to modify the window (on the right). Quick Access Toolbar can be showed below the Ribbon. Know more about Quick Access Toolbar. Excel 2013 Title Bar. Title Bar has four parts-quick Access Toolbar, Title Name, Program Name, Control Button Vertical scrollbar of Excel Spreadsheets You will use this scrollbar to scroll your worksheet vertically. If you drag the scrollbar, you will see the row number and this row number is the first row of your worksheet. Excel 2013 Vertical Scrollbar. If you drag on this bar, you will see a number that is the first row of your worksheet. Right click on the vertical scroll bar. You will get some option commands. See the image All rights reserved to ExcelDemy.com. 8

9 below. Excel 2013 Vertical Scrollbar Options. If you right-click on this bar, you will see some commands to work with. Top: If you choose this option, the scrollbar will be at the top of the scroll field. Bottom: If you choose this option, the scrollbar will be at the bottom of the scroll field. Page Up: If you choose this option, the worksheet will travel one full window up. Page Down: If you choose this option, the worksheet will travel one full window bottom. Scroll Up: If you choose this option, the worksheet will travel one column up. Scroll Down: If you choose this option, the worksheet will travel one column down. Note: Whether you use vertical scrollbar or horizontal scrollbar, your worksheet will move, but there will be no change in Active Cell selection. Read More: Monitor Cells with Excel Watch Window! Window Close button of Excel Spreadsheets Click this button to close the active workbook window. Window Maximize/Restore button of Excel Spreadsheets Click this button to increase the workbook window s size to fill your entire computer screen. If the window is already maximized, clicking this button unmaximizes Excel s window so that it no longer fills the entire screen. All rights reserved to ExcelDemy.com. 9

10 Window Minimize button of Excel Spreadsheets Click this button to minimize the workbook window. The window displays as an icon in your Windows taskbar. Zoom control Use this to zoom your worksheet in and out. 0 SHARES FacebookTwitter Kawser Hello! Welcome to my Excel blog! I am conducting deep dives into the world of Excel. Please join with me and explore Excel deeply. Keep in mind this African proverb: "If you want to go fast, go alone, If you want to go far, go together." Let's together explore Excel deeply! All rights reserved to ExcelDemy.com. 10