Beginning Microsoft Word Crystal Lake Public Library

Transcription

1 Beginning Microsoft Word 2013 Crystal Lake Public Library

2 Agenda What is it? Do I have it? Why bother? Launch & view Typing time Selecting text Home tab Undo Page layout File backstage Going forward

3 What is it? Microsoft Word is the word processor made by Microsoft and installed on many computers that use Microsoft Windows. Microsoft Word is one part of a group of programs called Microsoft Office; other Microsoft Office programs are Excel, PowerPoint, and Outlook.

4 Library uses Windows 7

5 Maybe you have Windows 8?

6 Or even Windows 10?

7 Office 365? Subscription service that provides access to Microsoft Office software on multiple computers. The software is always up-to-date and files are stored in the cloud.

8 Google Docs, Apple Pages, Open Office

9 Launch and view Double click on Word Together we will identify: Quick access tool bar Command Tabs Home Page Layout File / backstage Ribbon Title bar Status bar Scroll bar Page Views Zoom Control

10 Quick Access Toolbar Title Bar Command Tabs The Ribbon Rulers Scroll Bar Insertion Point Status Bar Page Views Zoom Control

11 Insertion Point & Mouse Pointer Insertion point (cursor) a blinking vertical line, shows where the text will go. Mouse pointer This i-bar shows the location of the mouse on the document page This pointer takes over when you move the mouse off the page into a functional area of the screen.

12 Sample text use this or create your own The quick brown fox jumps over the lazy dog. Heavy boxes perform quick waltzes and jigs. Amazingly few discotheques provide jukeboxes.

13 Word wrap Word wrap: as you type, the text automatically flows from the left side to the right side and then down to the next line and so on. When you fill one line with text, the word processor automatically jumps to the next line so that you DO NOT have to press the ENTER key after each line. ENTER: use the ENTER key only when you want to start a new paragraph or to add spaces between paragraphs.

14 Editing Text Backspace Key The letter to the left of the insertion point is erased and the insertion point jumps to the left. Delete Key The letter to the right of the insertion point is erased and the insertion point stays put. We ll talk about Undo when we are formatting our document.

15 Cheating Use the enter key to move to a new line and type exactly this: =rand (8,10) Then press enter

16 Selecting Text The computer cannot read your mind, so We need to tell the computer exactly which piece of text we want to change by selecting it. Once the text is selected, then we can give our formatting instructions. The changes will only affect the selected text.

17 Selecting With the Mouse Use the mouse to move your I Bar that you want to select. to the start of the word or phrase Click and hold down your left mouse button and then move your mouse to the end of that word or phrase. Release the mouse button. Your text is now selected.

18 What s that? Mini toolbar Word knows than when you select text, you are getting ready to make formatting changes. The Mini toolbar appears to put some popular choices right in front of you. A small movement of the mouse will make the Mini toolbar disappear.

19 Selecting With the Mouse You can also select the text by clicking with the mouse button. Click twice on a word and it selects the word. Click three times and it selects the paragraph. If you selected more of your text than you intended, simply click outside the selection and start again.

20 Selecting With the Mouse If you need to select everything you have typed the entire document there is a place for you on the Home ribbon.

21 Selecting with the Keyboard Move the I Bar and click to call the cursor to the start of the word or phrase that you want to select. Hold down the Shift key arrow key. This will select one letter at a time. Don t release the selecting that text. and press the key until you are done You can also select whole lines at a time by using the key and the down arrow key. To select whole words at a time, hold the and Control keys down while pressing the arrow key.

22 Home tab Text appearance Font Styles and Effects Size Color Alignment Left center right Editing Cut & Paste Copy & Paste

23 Font

24 Font Styles and Effects Bold Italic Strikethrough Underline (lots of choices!)

25 Font Size Select size by number Choose from the drop down menu Type a number directly in the box Click the increase or decrease buttons to grow or shrink step-bystep

26 Font Color

27 Alignment Left Center Right

28 Practice Make the section you typed bold Use the Garamond font for the next paragraph Make the word jukeboxes red Center the third paragraph

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30 Undo The Undo Button does exactly that: it reverses the last change you made. You can press Undo multiple times to reverse multiple changes. Not sure what you just did? Click on the down arrow to see a list of recent changes. You can even Undo an Undo but that s known as Redo:

31 The Clipboard Clipboard Paste

32 Clipboard Two-Step Cut & Paste Used to move single words or blocks of text from one place to another. Select the text you want to move. Click the Cut button. Move the cursor to the new location. Click the top of the Paste button. Copy & Paste Used to duplicate single words or blocks of text. Select the text you want to duplicate. Click the Copy button. Move the cursor to the new location. Click the top of the Paste button.

33 Practice Cut & Paste, Copy & Paste Select and adjectives. one of your Select and sentence. your first Place your cursor just in front of a different noun. Move your cursor to the end of your text and press Enter once. Paste Paste

34 Page Layout tab Margins Orientation

35 Page Margins Page margins are the blank space around the edges of the page. The default or Normal margin for Word 2013 is 1 all around.

36 Page Orientation Portrait vertical Landscape horizontal

37 Practice Page Layout Change your Margins to Wide. Change your Page Orientation to Landscape.

38 File Backstage Print preview Print Save & Save As

39 Printing

40 Saving The very first time you save a document, Word will demand to know: Word will also give you the opportunity to adjust the: Where? file name and file type

41 Saving

42 Saving Where? Name? File Type?

43 Save As Continue to use Save if you are happy with the original location, name, and file type you selected. If you want to change the location, name or file type, use Save As to force a return to this screen:

44 Going Forward Templates More learning opportunities Learning Express Library lynda.com GCFLearnfree.org

45 Going Forward Templates are predesigned documents that can make your life easier and make you look good. Templates are found by clicking the File tab and then selecting New.

46 Going Forward Learning Library Express and lynda.com online computer skills tutorials. The Crystal Lake Public Library subscribes to these services. Enter the tutorial through the Library s website or here in the Library. Set up your own personal account to manage your online courses. Take home a reminder card to find your way to these services.

47 Going Forward