Supplier Module Supplier Maintenance

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1 Vendor Management System Supplier Module December 4, 2009

2 Supplier Module Vendor Management System Proprietary Information: Not for use or disclosure outside Flowserve, except under written agreement Flowserve. All rights reserved. 12/04/09 All company, product, and service names may be trademarks or registered trademarks of their respective owners.

3 Table of Contents 1.0 OVERVIEW OBJECTIVES VENDOR MANAGEMENT SYSTEM (VMS) ACCESSING VENDOR MANAGEMENT SYSTEM (VMS) ADD ADDRESS ADD NEW CONTACT CAPACITY LIST VIEW CAPACITY LIST ADD NEW CAPACITY EDIT CAPACITY LIST PRICING GET ALLOY PRICES UPDATE PRICES UPDATE SURCHARGES SUPPLIER DETAILS VIEW EXISTING SUPPLIER DETAILS UPDATE PROFILE December 4, Flowserve. All rights reserved i

4 Supplier Module Vendor Management System 1.0 Overview 1.1 Objectives This module covers: 1. Add Address 2. Capacity List 3. Pricing 4. Supplier Details 5. Supplier Documents Flowserve Corporation. All rights reserved. December 4, 2009

5 Vendor Management System Supplier Module 2.0 Vendor Management System (VMS) 2.1 Accessing Vendor Management System (VMS) Follow these steps to access VMS: Step ❶ Click on to open Internet Explorer browser. Step ❷ Enter this URL: After successful authentication, the home page will display. Step ❸ Enter User ID and Password Step ❹ Click Login Result: VMS home page displays. December 4, Flowserve Corporation. All rights reserved 3

6 Supplier Module Vendor Management System 3.0 Add Address 3.1 Add New Contact To add new contact, do the following: Step ❶ Click Add Address Result: The Add New Contact screen displays. Step ❷ Step ❸ Complete all the fields Note: Click Save. Be sure to complete all fields marked with an asterisks (*). These fields are mandatory. Continued on next page Flowserve Corporation. All rights reserved. December 4, 2009

7 Vendor Management System Supplier Module 3.0 Add Address, Continued 3.1 Add New Contact (continued) The new contact will display at the bottom of the screen under List of Contacts. You can modify and delete contacts at any time. However, you will not have the option to delete the primary contact. You are only able to modify their information. You can add as many contacts as you feel necessary to add. These contacts will act on the primary contact person s behave should the need arise. Note: You can Modify or Delete the additional contacts you enter into the system. You can not delete the primary contact. You can modify the primary contact s information at anytime to update the address or other information, but you cannot delete it. To get to List of contacts you can scroll down to the bottom of the screen or click the List of Contacts link in the top right corner of the screen. December 4, Flowserve Corporation. All rights reserved 5

8 Supplier Module Vendor Management System 4.0 Capacity List 4.1 View Capacity List Do the following to view capacity list Step ❶ Click Capacity List from the left menu Result: Capacity Fields Management screen displays. From this screen you can narrow your selection by completing the fields at the top. Continued on next page Flowserve Corporation. All rights reserved. December 4, 2009

9 Vendor Management System Supplier Module 4.0 Capacity List, Continued 4.1 View Capacity List (continued) Step ❷ Select Division from the drop down menu in the Division field. Step ❸ Select the commodity from the drop down menu in the Commodity field. Step ❹ Click Go. Continued on next page December 4, Flowserve Corporation. All rights reserved 7

10 Supplier Module Vendor Management System 4.0 Capacity List, Continued 4.1 View Capacity List (continued) Result: The system will return list of capacities based on the criteria you chose. This is useful when you want to narrow down your search list Flowserve Corporation. All rights reserved. December 4, 2009

11 Vendor Management System Supplier Module 4.0 Capacity List, Continued 4.2 Add New Capacity Do the following to view capacity list Step ❶ Click Capacity List from the left menu Step ❷ Scroll to the bottom of the screen and click Step ❸ Step ❹ Step ❺ Step ❻ Step ❼ Enter Capacity Name. Select Division from the dropdown menu Select the Commodity. Mark the appropriate radial button for the status of the capacity. Click Save. The new capacity is added to the list. December 4, Flowserve Corporation. All rights reserved 9

12 Supplier Module Vendor Management System 4.0 Capacity List, Continued 4.3 Edit Capacity List Step ❶ Click on Capacity List on the main menu Continued on next page Flowserve Corporation. All rights reserved. December 4, 2009

13 Vendor Management System Supplier Module 4.0 Capacity List, Continued 4.3 Edit Capacity List (continued) Step ❷ Step ❸ Click on the Capacity you want to edit. Select Division from the drop down menu Step ❹ Step ❺ Step ❻ Select the Commodity from the drop down menu. Select yes or no for status. Click Save. December 4, Flowserve Corporation. All rights reserved 11

14 Supplier Module Vendor Management System 5.0 Pricing 5.1 Get Alloy Prices Step ❶ Step ❷ Click Pricing from the main menu Result: Pricing screen displays In the Materials field, select material from the drop down menu in the Materials field. Step ❸ In the Products field, select the product from the dropdown menu. Continued on next page Flowserve Corporation. All rights reserved. December 4, 2009

15 Vendor Management System Supplier Module 5.0 Pricing, Continued 5.1 Get Alloy Prices (continued) Step ❹ In the Industry Standard field, select industry standard from the drop down menu. Continued on next page December 4, Flowserve Corporation. All rights reserved 13

16 Supplier Module Vendor Management System 5.0 Pricing, Continued 5.1 Get Alloy Prices (continued) Step ❺ In the Alloy field, select alloy from the dropdown menu. Step ❻ Click Get Alloy Prices. Continued on next page Flowserve Corporation. All rights reserved. December 4, 2009

17 Vendor Management System Supplier Module 5.0 Pricing, Continued 5.1 Get Alloy Prices (continued) Result: The following screen displays. Step ❼ Step ❽ Enter prices in the appropriate fields Click Update Prices. December 4, Flowserve Corporation. All rights reserved 15

18 Supplier Module Vendor Management System 5.0 Pricing, Continued 5.2 Update Prices Do the following, to update alloy prices: Step ❶ Step ❷ Select Rate per unit Enter any comments you would like to include in the Comments field. Step ❸ Enter new prices Continued on next page Flowserve Corporation. All rights reserved. December 4, 2009

19 Vendor Management System Supplier Module 5.0 Pricing, Continued 5.2 Update Prices (continued) Step ❹ Click Update Prices. The new prices will b e updated in the system. Today s date will appear in the Last modified on: field. 5.3 Update Surcharges If you would like to make changes to the surcharge, do the following: Step ❶ Step ❷ Follow Steps ❶ ❻ in update prices Scroll to the bottom of the screen and click on the link [Click here to update surcharges]. Result: A dialogue box displays. Continued on next page December 4, Flowserve Corporation. All rights reserved 17

20 Supplier Module Vendor Management System 5.0 Pricing, Continued 5.3 Update Surcharges (continued) Step ❸ Step ❹ Step ❺ Step ❻ Click OK. Result: a separate page opens up. Select appropriate rate per unit Enter the price Click Update Prices Flowserve Corporation. All rights reserved. December 4, 2009

21 Vendor Management System Supplier Module 6.0 Supplier Details 6.1 View Existing Supplier Details The Supplier Details includes all the information you have supplied to Flowserve about your company. Do the following to view your information in VMS: Step ❶ Click Supplier Details in the left menu on VMS s main page. On this screen you can view all of the information you have provided to Flowserve. Notice the tabs at the bottom of the screen. You can click on each tab to view the information. For example you can click on Capabilities tab to view the information regarding your company s capabilities. To make changes to any of the information on the Supplier Details page, see Update Profile section in this document. December 4, Flowserve Corporation. All rights reserved 19

22 Supplier Module Vendor Management System 6.0 Supplier Details, Continued 6.2 Update Profile Step ❶ Click Update Profile from the Supplier Detail screen Result: The following screen displays: By default the Basic information will display first. You can make any changes you need to make then click save. To edit other information regarding your company, click on the appropriate tab and make the changes. Remember to always save your work Flowserve Corporation. All rights reserved. December 4, 2009

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