239 Excel Keyboard Shortcuts

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1 239 Excel Keyboard Shortcuts WORK FASTER AND MORE EFFICIENTLY WITH THESE CLEARLY ILLUSTRATED EXCEL SHORTCUTS. My Online Training Hub

2 Below is a huge list of Excel keyboard shortcuts you can use to work faster. Scroll through the list or use the Index to quickly go to the section you want. How To Read The List Where shortcut keys must be pressed together they will be shown like this Ctrl + P which means press CTRL and P together. Where keys must be pressed one after the other they will be shown like this Alt + H, A C which means press Alt and H together, then release those keys and press A, then C. Index General Workbook Drag and Drop Active Cell Extend Selection Cell Edit Formatting Borders Rows and Columns Worksheet Ribbon Navigation Selection Select Special Entering Data Number Formatting Formulas Pivot Tables Dialog Boxes Further Resources You can see a list of resources we provide including free training, a blog, a forum and more.

3 General Open help Undo last action Redo last action Copy selection Repeat last action Cut selection Paste content from clipboard Display the Paste Special dialog box Display nd and replace with Find tab selected Display nd and replace with Replace tab selected Find previous match (after initial Find) Find next match (after initial Find) Insert embedded chart Insert chart in new sheet Toggle Auto lter Activate lter Create table Select table row Select table column Select table (when active cell is in table) Clear slicer lter Run Spellcheck F1 Ctrl + Z Ctrl + Y Ctrl + C F4 Ctrl + X Ctrl + V Ctrl + Alt + V Ctrl + F Ctrl + H Ctrl + Shift + F4 Shift + F4 Alt + F1 F11 Ctrl + Shift + L Alt + Ctrl + T Shift + Space Ctrl + Space Ctrl + A Alt + C F7

4 General - Continued Open Thesaurus Open Macro dialog box Open VBA Editor Duplicate object Snap to grid (whilst dragging) Shift + F7 Alt + F8 Alt + F11 Ctrl + D Alt Hide or show objects Ctrl + 6 Open Modify Cell Style dialog box Show right-click menu Display control menu Alt + ' Shift + F10 Alt Space Worksheet Insert new worksheet Go to next worksheet Go to previous worksheet Rename current worksheet Delete current worksheet Move current worksheet Move between the worksheet, Ribbon, task pane and zoom controls in a worksheet that has been split Select adjacent worksheets Select non-adjacent worksheets Toggle scroll lock Toggle full screen Shift + F11 Ctrl + PgDn Ctrl + PgUp Alt + O, H R Alt + E, L Alt + E, M F6 OR Shift + F6 Ctrl + Shift + PgUp/PgDn Ctrl + Click ScrLk Ctrl + Shift + F1

5 Worksheet - Continued Print Open print preview window Set print area Clear print area Zoom in Zoom out Protect sheet Ctrl + P Ctrl + F2 Alt + P, R S Alt + P, R C Ctrl + Mouse Wheel Up Ctrl + Mouse Wheel Down Alt + R, P S Workbook Create new workbook Open workbook Save workbook Save as Go to next workbook Go to previous workbook Minimize current workbook window Maximize current workbook window Protect workbook Close current workbook Close Excel Ctrl + N Ctrl + O Ctrl + S F12 Ctrl + Tab Ctrl + Shift + Tab Ctrl + F9 Ctrl + F10 Alt + R, P W Ctrl + F4 Alt + F4

6 Ribbon Expand or collapse ribbon Activate access keys Move through Ribbon tabs and groups Activate or open selected control Con rm control change Get help on selected control Ctrl + F1 Alt Space OR Enter Enter F1 Drag and Drop (After Selecting Cells) Drag and cut Drag and copy Drag and insert Drag and insert copy Drag to worksheet Drag to duplicate worksheet Drag Ctrl + Drag Shift + Drag Ctrl + Shift + Drag Alt + Drag Ctrl + Drag

7 Navigation Move one cell right Move one cell left Move one cell up Move one cell down Move one screen right Move one screen left Move one screen up Move one screen down Move to right edge of data region Move to left edge of data region Move to top edge of data region Move to bottom edge of data region Move to beginning of row Move to last cell in worksheet that contains data Move to rst cell in worksheet Turn End mode on Alt + PgDn Alt + PgUp PgUp PgDn Ctrl + Ctrl + Ctrl + Ctrl + Home Ctrl + End Ctrl + Home End

8 Active Cell Select active cell (when multiple cells already selected) Show the active cell on worksheet Shift + Backspace Ctrl + Backspace Move active cell clockwise to corners of selection Ctrl +. Move active cell down in selection - wrap to next column Move active cell up in selection - wrap to previous column Move active cell right in a selection - wrap to next row Move active cell left in a selection - wrap to previous row Enter Shift + Enter Tab Shift + Tab Selection Select entire row Select entire column Select current region if worksheet contains data. Press again to select current region and summary rows. Press again to select entire worksheet. Expand selection Add non-adjacent cells to selection Move right between non-adjacent selections Move left between non-adjacent selections Toggle 'Add to Selection' mode Exit 'Add to Selection' mode Shift + Space Ctrl + Space Ctrl + A Shift + Click Ctrl + Click Ctrl + Alt + Ctrl + Alt + Shift + F8 Esc

9 Extend Selection Extend selection right Extend selection left Extend selection up Extend selection down Extend the selection to the last cell on the right that contains data, or to the next cell that contains data, or to the last column Extend the selection to the last cell on the left that contains data, or to the next cell that contains data, or to the rst column Extend the selection to the last cell up that contains data, or to the next cell that contains data, or to the rst row Extend the selection to the last cell down that contains data, or to the next cell that contains data, or to the last row Extend selection up one screen Extend selection down one screen Extend selection right one screen Extend selection left one screen Extend selection to start of row(s) Extend selection to rst cell in worksheet Extend selection to last cell in worksheet Toggle 'Extend Selection' mode Cancel 'Extend Selection' mode Shift + Shift + Shift + Shift + Ctrl + Shift + Ctrl + Shift + Ctrl + Shift + Ctrl + Shift + Shift + PgUp Shift + PgDn Alt + Shift + PgDn Alt + Shift + PgUp Shift + Home Ctrl + Shift + Home Ctrl + Shift + End F8 Esc

10 Select Special Display 'Go To' dialog box Select cells with comments Ctrl + G OR F5 Ctrl + Shift + O Select current region around active cell Ctrl + Shift + * Select current region Ctrl + A Select direct precedents Ctrl + [ Select all precedents Ctrl + Shift + { Select direct dependents Ctrl + ] Select all dependents Ctrl + Shift + } Select visible cells only Alt + ; Cell Edit Mode Edit the active cell Insert or edit comment Delete comment Cancel editing Select one character right Select one character left Move one word right Move one word left Select one word right Select one word left Select to beginning of cell Select to end of cell F2 Shift + F2 Shift + F10, M Esc Shift + Shift + Ctrl + Ctrl + Ctrl + Shift + Ctrl + Shift + Shift + Home Shift + End

11 Cell Edit Mode - Continued Delete to end of line Delete character to left of cursor Delete character to right of cursor Start a new line in the same cell Ctrl + Delete Backspace Delete Alt + Enter Entering Data Enter data and move down Enter data and move up Enter data and move right Enter data and move left Enter data and stay in same cell Enter same data in multiple cells (after copying, then selecting cells) Enter Shift + Enter Tab Shift + Tab Ctrl + Enter Enter Insert current date Ctrl + ; Insert current time Ctrl + Shift + : Fill down from cell above Fill right from cell on left Copy formula from cell above (formula is exact copy) Ctrl + D Ctrl + R Ctrl + ' Copy value from cell above Ctrl + Shift + " Insert hyperlink Display AutoComplete list Flash ll Ctrl + K Alt + Ctrl + E

12 Formatting Format cells Ctrl + 1 Display Format Cells with Font tab selected Apply or remove bold Apply or remove italics Apply or remove underscore Ctrl + Shift + F Ctrl + B Ctrl + I Ctrl + U Apply or remove strikethrough Ctrl + 5 Align center Align left Align right Alt + H, A C Alt + H, A L Alt + H, A R Indent Alt + H, 6 Remove indent Alt + H, 5 Wrap text Align top Align middle Align bottom Increase font size one step Decrease font size one step Alt + H, W Alt + H, A T Alt + H, A M Alt + H, A B Alt + H, F G Alt + H, F K

13 Number Formatting Apply general format Ctrl + Shift + ~ Apply number format Ctrl + Shift +! Apply time format Ctrl + Shift Apply date format Ctrl + Shift + # Apply currency format Ctrl + Shift + $ Apply percentage format Ctrl + Shift + % Apply scienti c format Ctrl + Shift + ^ Borders Open list of border styles from Ribbon Add border around selected cells Add or remove right border Add or remove left border Add or remove top border Add or remove bottom border Add all borders to all cells in selection Alt + H, B Ctrl + Shift + & Alt + H, B R Alt + H, B L Alt + H, B P Alt + H, B O Alt + H, B A Remove borders Ctrl + Shift + -

14 Formulas Begin entering a formula = OR + Toggle absolute and relative references (in cell edit mode) Open the Insert Function Dialog Box F4 Shift + F3 Autosum Alt + = Toggle displaying formulas on and o Insert function arguments Enter array formula Calculate worksheets Calculate active worksheet Force calculate all worksheets Evaluate part of a formula (in cell edit mode) Expand or collapse the formula bar Display function arguments dialog box Open Name Manager Create name from values in row(s)/column(s) Paste name into formula Accept function with auto-complete Ctrl + ` Ctrl + Shift + A Ctrl + Shift + Enter F9 Shift + F9 Ctrl + Alt + F9 F9 Ctrl + Shift + U Ctrl + A Ctrl + F3 Ctrl + Shift + F3 F3 Tab

15 Rows and Columns Display Insert Dialog box Ctrl + + Insert selected number of rows Ctrl + + Insert selected number of columns Ctrl + + Display Delete dialog box Ctrl + - Delete selected number of rows Ctrl + - Delete selected number of columns Ctrl + - Delete contents of selected cells Delete Hide columns Ctrl + 0 Hide rows Ctrl + 9 Unhide rows Ctrl + Shift + 9 Group rows or columns (with rows/columns selected) Ungroup rows or columns (with rows/columns selected) Open Group Dialog Box (no rows/cols selected) Open Ungroup Dialog Box Alt + Shift + Alt + Shift + Alt + Shift + Alt + Shift + Hide or show outline symbols Ctrl + 8

16 Pivot Tables Create pivot table Select entire pivot table Group pivot table items Ungroup pivot table items Alt + N, V Ctrl + A Alt + Shift + Alt + Shift + Hide ( lter out) pivot table item Ctrl + - Unhide (clear lter on) pivot table item Insert pivot chart Alt + H, S C Alt + N, S Z C Dialog Boxes Move to next control Move to previous control Move to next tab Move to previous tab Accept and apply Check and uncheck box Cancel and close the dialog box Tab Shift + Tab Ctrl + Tab Ctrl + Shift + Tab Enter Space Esc

17 Further Resources We provide several free resources you can use including a blog, a forum, webinars and free training. We also have paid, online courses which will teach you everything from the basics of Excel, or make you a guru in things like Power BI, Power Query and Dashboards. Free Resources Blog Free Webinars Excel Forum Free Training Weekly Newsletter Courses Excel Dashboards Power BI Power Query Power Pivot Pivot Tables Excel, Word, Outlook ce-onlinetraining-courses Copyright 2018 My Online Training Hub Microsoft and the Microsoft O ce logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. Product names, logos, brands, and other trademarks featured or referred to within this website are the property of their respective trademark holders.

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