# Lesson 2: Formulas, Functions, and Formatting Microsoft Excel 2016 IN THIS CHAPTER, YOU WILL LEARN HOW TO

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1 Lesson 2: Formulas, Functions, and Formatting Microsoft Excel 2016 IN THIS CHAPTER, YOU WILL LEARN HOW TO Enter Formulas in the worksheet Enter Functions in the worksheet Verify Formulas in the worksheet Format the worksheet Check spelling Print the worksheet SET UP You don t need any practice files to complete this exercise; just follow the steps. 1. Open a blank Excel Workbook. Maximize the window 2. In the Styles gallery, click the Normal style. To Enter the Worksheet Titles 3. Click cell A1 to make cell A1 the active cell 4. Type: HyperMass Online Storage in the selected cell. 5. Click cell A2. 6. Type: Salary Report STUDENT NAME as the cell entry. To Enter Column Titles 7. Click cell A3 to make it the active cell. 8. Type: Employee to begin entry of a column title. Press the TAB key. 9. Type: Dependents in B3, Hours (Press ALT+ENTER) Worked in C3, Hourly (Press ALT+ENTER)Pay Rate in D3, Gross Pay in E3, Federal Tax in F3, State Tax in G3, Tax% in H3, Net Pay in I3, Hire Date in J3. To Enter the Salary Data 10. Click cell A4 to make it the active cell. 11. Type: Carl, Michael and then press the RIGHT ARROW key to enter the employee name. 12. Type: 3 in B4. Press the TAB. 13. Type: in C4. Press the TAB. 14. Type: in D4. Press the TAB. 15. Type: 4/5/10 in J4. Press the ENTER. 1

2 16. Enter the payroll data in the table below for the eight remaining employees in rows 5 through 12: Employee Dependents Hours Worked Hourly Pay Rate Hire Date Carl, Michael /5/10 Green, Sue /15/11 Fekir, Sith /13/09 Lane, Jon /1/12 Nichols, Peter /15/11 Pearson, Ada /31/08 Roriguez, Juan /15/09 Williams, Sean /14/09 Yau, Xin /17/02 To Enter the Row Titles 17. Click cell A13 and type: Totals. 18. Type: Highest in cell A Type: Lowest in cell A Type: Average in cell A16. To Change the Worksheet Tab Name and Color and Save the Workbook 21. Click the sheet tab Sheet1 and then type: Salary Report is the sheet tab name. 22. Right-click the sheet tab to display the menu. 23. Point to Tab Color on the shortcut menu to display the Tab Color gallery and point Green, Accent 6, Darker 25% in the Theme Colors area. 24. Click on the Save button on the Quick Access Toolbar. 25. Save the document as HyperMass Online Storage Salary in your class folder. To Enter a Formula Using the Keyboard 26. Click cell E4 and type =c4*d4. Press ENTER. 27. Click cell F4 and type =0.22*(E4-B4*24.32). Press ENTER. 28. Click cell G4 and type =0.04 * E4. Press ENTER. 29. Click cell H4 and type =(F4+G4)/E4. Press ENTER. 30. Click cell I4 and type =E4-(F4+G4). Press ENTER. 31. Select the cell range E4:I4, click and drag the fill handle down through cell I Release the button to copy the formula to those cells. To Determine Totals Using the Sum Button 33. Click cell C Click the SUM button to sum the contents of the range C4:C12 in C13 and click the Enter box (). 35. Select range to contain the sums, range E13:G13 in this case. Click the SUM button to display totals in the selected range. 2

3 36. Click cell I13. Click the SUM button to sum the content of the range I4:I12 in cell I13 and click the Enter box (). To Determine the Total Tax Percentage 37. Select the H12, then drag the fill handle to cell H13. To Determine the Highest Number in a Range of Numbers Using the Insert Function Box 38. Click cell B Click the Insert Function box (Fx) next to the formula bar. 40. Click MAX in the select a function list to select it. 41. Type: B4:B12 in the Number 1 argument box. 42. Click the OK. To Determine the Lowest Number in a Range of Numbers Using the Insert Function Box 43. Click cell B Click the Insert Function box (Fx) next to the formula bar. 45. Click MIN in the select a function list to select it. 46. Type B4:B12 in the Number 1 argument box. 47. Click the OK. To Determine the Average of a Range of Numbers Using the Keyboard 48. Click cell B Type =av in the cell to display the Formula AutoComplete. 50. Press the DOWN ARROW key to highlight the required formula. 51. Double-click AVERAGE in the Formula list. 52. Select he range B4:B12 to insert the range. 53. Press ENTER. To Copy a Range of Cells Across Columns to an Adjacent Range Using the Fill Handle 54. Select the range B14:B Drag the fill-handle in the lower right corner of the selected range through cell I Select cell H16 and then press DELETE key To Save a Workbook with a Same File Name 57. Click on the Save button on the Quick Access Toolbar. To Verify a Formula Using Range Finder 58. Select cell H4 to activate the Range Finder. 59. Press the ESC key to quit the Range Finder. To Change the Workbook Theme 60. Click the PAGE LAYOUT tab. 61. Click the Themes button and point to the Basis theme. To Format the Worksheet Titles 62. Display the HOME tab. 63. Select the A1:J1 and click the Merge and Center button. 64. Select the A2:J2 and click the Merge and Center button. 65. Select the range A1:A2 and change the cell style to the Title cell style. 66. Click cell A2 and click the Decrease Font Size button to decrease the font size. 3

4 To Change the Background Color and Apply a Box Border to the Worksheet Title and Subtitle 67. Select the range A1:A2 and then click the Fill Color arrow. 68. Select the Green, Accent 1, Lighter 60% color. 69. Click the Borders arrow in the Font group and click the Thick Box Border. To Apply a Cell Style to the Column Headings and Format the Total Rowa 70. Select the range A3:J Use the Cell Style Heading Click the Center button to center the column headings. 73. Apply the Total cell style to the range A13:J Bold the range A14:A16. To Format Dates and Center Data in Cells 75. Select the range J4:J Click the Format Cells: Number Format Dialog Box Launcher. 77. Click Date in the Category List. 78. Click 3/14/12 in the Type List. 79. Click the OK. 80. Select the range B4:B16 and then click the Center button. 81. Select cell E4 to deselect the selected range. To Apply an Accounting Number Format and Comma Style Format Using the Ribbon 82. Select the range D4:G Hold down the CTRL button and select cell I4, the range E13:G13, and I Click the Accounting Number Format button to apply the accounting number format. 85. Select the ranges D5:G12 and I5:I Click the Comma Style Number Format button to apply the comma number format. 87. Select the ranges C4:C Click the Comma Style Number Format button to apply the comma number format. To Apply a Currency Style Format with a Floating Dollar Sign Using the Format Cells Dialog Box 89. Select the ranges D14:G16 and I14:I Click the Number Format drop down list and select the Currency Number. To Apply a Percent Style Format and use the Increase Decimal Button 91. Select the range to format, cell H4:H Click the Percent Style button in the Numbers group on the HOME tab. 93. Click the Increase Decimal button two times to display the number in the selected range. To Apply Conditional Formatting 94. Select the range C4:C Click the Conditional Formatting button in Styles group on the HOME tab. 96. Click the New Rule on the Conditional Formatting menu. 4

6 HyperMass Online Storage Salary Report Hours Hourly Employee Dependents Worked Pay Rate Gross Pay Federal Tax State Tax Tax% Net Pay Hire Date Carl, Michael \$ \$ 1, \$ \$ % \$ /5/10 Green, Sue , % 1, /5/11 Fekir, Sith , % /13/09 Lane, Jon , % /1/12 Nichols, Peter % /15/11 Pearson, Ada , % /31/08 Rodriguez, Juan , % /15/09 Williams, Sean , % 1, /14/09 Yau, Xin , % /17/02 Totals \$ 11, \$ 2, \$ % \$ 8, Highest , % 1, Lowest % Average ,

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