PowerPoint Level 2. An advanced class in presentation software. Phone: SCIENCE SKILL SOLUTIONS TECH CENTER

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1 PowerPoint Level 2 An advanced class in presentation software Phone: training@vpha.ufl.edu TECH SKILL SOLUTIONS FOR THE HEALTH SCIENCE CENTER Last modified December 13, 2001

2 Using the Slide Master PowerPoint comes with a special type of slide called the slide master. The slide master controls certain text characteristics such as font type, size, and color called "master text," as well as background color and certain special effects, such as shadowing and bullet style. 1. On the View menu, point to Master, and then click Slide Master. Keep in mind that there is also a Title and a Handout Master. 2. To add a picture to the Slide master, click on the Insert Clip Art icon. (Or, on the Insert menu, click on Picture and Clip Art.) You don t have to add a picture; you can add anything you d like to appear on each slide of your presentation. 3. Make your selection and click Insert. You can then click on your new object and drag it to any location on the slide. 4. To see all your slides click Slide Sorter on the toolbar. Note: If the object doesn t appear on your slides, click Background on the Format menu, and make sure the Omit background graphics from master check box is cleared.

3 Custom Animation 1. Select Slide Show Custom Animation from the menu bar. 2. Select the object on the slide that will be animated from the Check to animate slide objects list. 3. Under the Effects tab, select the animation type (or select "No Effect" to turn an animation off) and direction from the drop-down menus and select a sound if you wish. 4. Select an After animation effect if the text should change colors after the animation executes. o Color palette - Select one of the color swatches or click More Colors for a larger selection. The text will change to the selected color when the mouse is clicked during the slide show. o Don't Dim - This option erases all After Animation effects. o Hide After Animation - Text will be immediately erased after the animation is completed. o Hide on Next Mouse click - The text will be erased when the mouse is clicked. 5. Choose the style of displaying the text under the Introduce text section. The drop-down menu provides options for displaying the characters for each bulleted item. Select "All at once" for the text to appear immediately, "by Word" for the text to appear one word at a time, or "by Letter" for a typewriter effect that displays one letter at a time.

4 6. Select if you would like each level of your text to animate separately by choosing the appropriate Grouped by level. 7. Click the Order & Timing tab to alter the order that the objects appear on the slide. Highlight the object in the Animation order box and click the Move arrows to move the object's position within the animation sequence. Under Start animation, choose "On mouse click" to activate the animation by clicking the mouse or "Automatically" for the animation to execute after a set number of seconds.

5 PowerPoint: Images Clip Art File Formats Web Images Scanning Movies PowerPoint Clip Art 1. Insert 2. Picture 3. Clip Art 1

6 Clip Art Insert Preview Add to Favorites Find Similar Clips File formats JPEG Work horse of image file formats High compression with little loss in image quality. 2

7 JPEG No Compression 167 KB JPEG 50% Compression 46 KB 3

8 JPEG 99% Compression 9 KB JPEG Comparison No Compression 167 KB 50% Compression 46 KB 99% Compression 9 kb 4

9 Setting JPEG Compression Microsoft Photo Editor File >> Properties Color Depth Resolution File >> Save As File formats TIFF, BMP, PCX High quality images (esp. TIFF) Large files because no compression. GIF Allows transparency setting for background suppression. 5

10 Images on the World Wide Web Go to web site containing image Right click over image and go to save image as Select local directory and type in file name (make sure you remember where you put it!!) 6

11 Manipulating Images in PowerPoint Can change contrast, brightness, etc. Can change image size but not file size. Cannot rotate, add to or subtract from image. Scanning Issues Selection Area Scan only what you need Image Size 10 x 7.5 maximum Colors 256 Colors or less Resolution 75 to 200 dpi 7

12 Images from the Scanner Selecting appropriate scan size some times a matter of trial and error Too small produces fuzzy image Too big wastes memory and loads slowly 640 x 480 good size for still images 320 x 240 good size for movie loops Images from the Scanner Insert >> Picture >> From Scanner Insert as is or Custom Scanner starts and image is centered on slide Scanning software shows up Crop Rescan Output type Dimensions Return to MS PowerPoint 8

13 Movie Files PowerPoint Supports AVI & MPEG files. Must have movie file in the same directory as the PowerPoint presentation. AVI 9

14 MPEG RealMedia 10