Web Ad Image Portal. User Manual

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1 Web Ad Image Portal User Manual Rev

2 Web Ad Image Portal User Manual Rev Login and Home Page Access the portal via Login with your dealer.autobase.net account You must accept the Terms and Conditions before gaining entry to the portal Once you have accepted the terms you will be directed to the home page. The home page consists of a left navigation containing 2 main pages: Manage Web Ad Images and Browse OEM Images. Manage Web Ad Images Left Navigation Folder Management The left navigation consists of a Windows Explorer like tree view and a series of buttons that allow you to manage these folders. o Folder Tree View The first time you access this page you will have a root folder that should reflect the name of your dealership in our database. You will have the ability to immediately begin uploading images to this root folder or you will be able to Add folders to the root folder.

3 To add a sub folder simply click on the folder you want it to belong it and hit the Add Folder button. Next you will be prompted to enter a folder name. Enter the name and click Ok to finish adding the sub folder. Once you have established your folder tree you will have the following actions available for the subfolders. You will only have access to the Add Folder button when on the root folder. Add Folder Move Folder o To move a folder you first need to select it in the tree. Next click on the Move Folder button. You will then be prompted to select the folder you would like to move it under. Once you have selected the folder you would like to move it under click the Ok button to complete the move.

4 Rename Folder o Select the folder you would like to rename and click on the Rename Folder button. You will then be prompted to enter the new folder name. Click the Ok button to complete the rename action. Delete Folder (Only Group Administrators have access to this action) o To delete a folder simply click on the folder you would like to remove and click on the Delete Folder button. You will be prompted with a confirmation to complete this deletion. CAUTION: This action is irreversible and will delete ALL images in this folder and ANY sub folder. Web ads that use these images will no longer work. Uploading Images To upload an image you must first select the folder you would like to save the image to. Once the folder is selected, click on the Browse button to select your image. Optionally you can choose to provide an Image Description which may allow you to category or label this image further. You can only upload images of the following types: JPG/JPEG, GIF, PNG. There is also a 2 Megabyte image size restriction for each image you upload.

5 o You can also upload to 3 images at once. To do so click on the Upload Multiple Images button. To toggle back to upload just 1 image click on the Upload Single Image button. o Another option when uploading is to update or overwrite images that already exist. To overwrite existing image(s) first select the folder containing the image(s) you would like to update. Next browse to the new image and click the checkbox Overwrite any Filename matches? and then click on the Upload button. This will allow you to overwrite any existing image(s) in that folder that have an exact matching Filename. If there are multiple images with the same Filename it will overwrite all of them. This action will only overwrite the image and not the Image Description.

6 Editing Images and Accessing the URL You have the ability to do the following actions to images that have been uploaded to the portal: o View Full Image Size To view the full scale size of the image in your results list click on the image thumbnail or filename link. o Copy URL This will allow you to retrieve the URL pointing to an image on the portal and place it in your computer s clipboard. Once you have placed the image in your clipboard you can go into your web ad in Autobase and insert it. You may receive a pop up after clicking on this button asking for permission to copy this URL to your clipboard. Choose Allow Access to place the URL in your clipboard so you can paste it into your web ad. To insert this image into your web ad after copying the URL, go into Autobase and open your web ad. Next, click on the Insert Image button at the top of the web ad editor. You will then receive a pop up box. Click in the Picture Source field and hit Ctrl V on your keyboard to paste the image URL into that text box. Hit the Ok button to finish inserting your image into the web ad.

7 o Editing Image Filename and Description To edit the image filename and/or description click on the Edit button. You will see the following buttons: Save, Cancel, and Delete (Only Group Administrators). You can then make changes to the Filename or Description and then hit the Save button to commit the changes. o If you have access to delete images you will be prompted with a confirmation to complete the deletion. CAUTION: This action is irreversible and will delete the image permanently. Web ads that use this image will no longer work. Browse OEM Images Left Navigation Searching The left navigation will consist of a search panel allowing you to filter your results by Make, Model, and Year. You can press the Reset button to start your search over at any time.

8 o You will only have access to browse OEM images for franchises you sell. If this list is not accurate please contact your Personal Service Team to correct. Accessing the Image URL Once you have defined your search you will have the ability to retrieve the URL pointing to an image on the portal and place it in your computer s clipboard. Once you have placed the image in your clipboard you can go into your web ad in Autobase and insert it. You may receive a pop up after clicking on this button asking for permission to copy this URL to your clipboard. Choose Allow Access to place the URL in your clipboard so you can paste it into your web ad. See instructions above in the Manage Web Ad Images section to learn how to insert an image on the portal into your web ad. To view the full scale size of the image in your results list click on the image thumbnail.

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