Starting a New PowerPoint Presentation

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2 Starting a New PowerPoint Presentation 1. Click on the Start Button. 2. Click on Programs 3. Click on Cross Curricular 4. Click on Microsoft Office Click on Microsoft PowerPoint

3 If at any time you require help. You can access the Help Menu the following three ways: 1. The Menu bar with your mouse 2. Pressing F1 3. Pressing Alt + H and toggling through the options

4 We Can Now Begin Learning How to Use PowerPoint There are 3 options when you open Microsoft PowerPoint 1.Autocontent Wizard 2. Template Option 3. Blank presentation. For the purpose of this lesson. You will first learn how to use the Template Option and then the Blank Presentation option

5 The Template Option Microsoft PowerPoint provides design templates that you can apply to a presentation to give it a fully designed, professional look.

6 How to use the Template Option 1. Click on Template 2. Click on OK 2 1

7 Click on Presentation Designs. 2. Double Click ANGLES.POT

8 You can also change the Slide Design by Clicking on Apply Design 1

9 Changing the Design Template on a blank slide Click on Angles.Pot 2. Apply

10 Creating a Blank Presentation 1. Click on Blank Presentation 2. Click on OK 2 1

11 There are many options in PowerPoint. As you can see there are many layouts.

12 This is the Title Slide Layout

13 This is the Bulleted List Layout Slide

14 This is a 2 Column Text Slide Layout

15 This is the Table Layout Slide

16 This is the Text and Chart Layout Slide

17 This is the Chart and Text Layout Slide

18 This is the Organizational Chart Layout Slide

19 This is the Text and Clip Art Layout Slide

20 This is the Clip Art and Text Layout Slide

21 This is the Title Only Layout Slide

22 The is the Bulleted list Slide layout

23 There is also a blank slide layout option.

24 Today we re going to choose the bulleted list layout Click on Bulleted List 2. Click on OK

25 Now you can type information in a bulleted list

26 Before we go any further we should save our work Click on the Save Button on the standard tool bar OR Press Ctrl + S **Remember to Periodically save your work.**

27 Save under your server name which will be 1, followed by your last name, and the file name. eg: 1ODECKI Powerpoint 1

28 Once you saved the presentation the name will appear in brackets

29 Now you can type information in a bulleted list 1 (3) Press tab (2) Type text and press enter 1. Click in the bulleted text box. 2. Type in Mrs. Odecki and press the enter key. 3. Press the tab key. Note: pressing tab will demote us to the next level down in bulleted text. 4. Type in CITC

30 1. Type in CITC and press the enter key. 2. Press shift + tab 1.Type text and press enter 2. Press the tab key while holding down shift. Note pressing shift+ tab will promote us to the next level up in bulleted text.

31 Changing bullet style for a line Click on Format. 2. Click Bullets and Numbering.

32 1 1. Click repeatedly on the size spin box to increase the size of the bullet to 140% of text.

33 1 1. Click in the Bullets from drop down box. 2. Click on Wingdings. 2

34 1. Click Click on the flower symbol. 2. Click OK. 1 2

35 You can create a new slide either by: 1. Clicking on the New Slide Option on the Common Tasks Tool bar 2. Pressing Ctrl + M Or 1

36 PowerPoint Can Be FUN!!! Let s begin our next slide 1. Choose the Title slide. 2. Click on Click to Add Title, type in YOUR NAME 3.Click on Click to Add Sub- Title, type in All About Me Remember this is what the title slide looks like.

37 This is what your slide should look like. All About Me

38 Bulleted List Slide Layout Under INSERT, choose NEW SLIDE (Bulleted list) Click on Click to Add Title, type in My Favorite Subjects Click on Click to add text type in four subjects. Click on bottom right corner of box, drag to shrink box Click on border of box, move to center under title 1 2 Remember this is what the Bulleted list slide looks like.

39 This is what your slide should look like. My Favourite Subjects Introduction to Business History Introduction to Anthropology, Psychology, and Sociology Drama Physical and Health Education

40 2 Column Text Slide Layout 1.Insert, new slide: (2 column text) 2.Type in the title box: Places I have visited 3.Text: 4 Places on each slide Remember this is what 2 column text slide looks like.

41 This is what your slide should look like. Places I have visited London The Museum of Civilisation Canada s Wonderland Florida New Brunswick Alberta Quebec Nova Scotia

42 Text and Clip Art Slide Layout 1. Insert, new slide: (text and clip art slide) 2. Type Animals I Recognize in the title area. 3. Type Lion, Tortoise, Rabbit in the text area 4. Double click on picture - choose graphic;click OK) 5. Shrink picture to fit spot (drag in on bottom right hand corner) Remember this is what a text and clip art slide looks like.

43 This is what your slide should look like. Animals I Recognise Rabbit, Lion, Tortoise **Remember to Periodically save your work.**

44 1. Insert, new slide: (Table Slide) 2. In the Title area type Some Statistics 3. Chart: Double click the Add Table icon. The data sheet appears. 4. Select the desired cell, enter the desired data, and press [Enter]. To delete cells, [Drag] to select them, and press [Delete]. 5. Select the Close button when finished entering the data. 6. The chart will appear on the slide. Or 7. [Click] outside the Data sheet to close it. The chart will appear on the slide. Table Slide Layout

45 This is what your slide should look like. Some Statistics st Term 2nd Term 3rd Term 4th Term Ottawa University Queens University Toronto University

46 Organizational Chart Layout Slide 1. Insert, new slide: (Organizational Chart) 2. Type in the title School Organization Chart 3. Double click on Org Chart 4. Type Mrs. Gledhill at top Principal Mrs. Smith - Vice Principal Mr. Goebel - Vice Principal 5. Delete third box in VP row. 6. Click on Subordinate, then click in Mrs. Smith s box. Do this three times. 7. Repeat, using Mr. Goebel s box. 8. Type the Department Heads names in these new boxes as follows: R. Crabtree, T. Asselstine, R. Arrigo, J. Isaac, J. Ruff, A. Green, S. Hewitt 9. Close window - click on YES

47 This is what your slide should look like. School Organization Ms. Gledhill Principal Ms. Smith Vice Principal Mr. Goebel Vice Principal R. Crabtree Department Head R. Arrigo Department Head J. Ruff Department Head J. Isaac Department Head S. Hewitt Department Head A. Green Department Head T. Asselstine Department Head

48 1. Insert, new slide: (Title only slide) 2. Type in THE END 3. Find a clip art to add to the page (Insert - Picture - Clip Art) 4. You may move the text and art to make it look nice. Remember this is what the Title slide looks like.

49 This is what my slide looks like.

50 The Slide Sorter The slide sorter shows slide thumbnails. This option allows you to drag the selected slide to a new location. 2 There are 2 different ways to access this option. 1. Using your mouse and clicking on the slide sorter located just above the Start Menu 2. Going to the main menu and choosing View Slide Sorter 1

51 The Slide View The slide illustrates the entire slide 2 There are 2 different ways to access this option. 1. Using your mouse and clicking on the slide view located just above the Start Menu 2. Going to the main menu and choosing View Slide 1

52 Slide Show Slide Show option allows you to view your slide show. There are 2 different ways to access this option Using your mouse and clicking on the Slide Show located just above the Start Menu 2. Going to the main menu and choosing View Slide Show 1

53 1. Choose VIEW - SLIDE SORTER 2. Move page 6 to page (click and drag) 3. Click on the slide that Has Mrs. Odecki and CITC Delete this slide by pressing delete. 4. Save your slide show. 5. Now choose View Slide Show. Click on mouse to see slides (Esc to quit)

54 Apply Design Now choose a design. Click on Apply Choose Format Slide Colour Scheme (Choose one, Apply (To ALL)

55 1. Choose View Slides Go to Slide 3 (Use scroll bar) 2. Click on left Bullets 3. Choose Slide Show Preset Animations pick one 4. Choose View Slide Show 5. Try other preset animations on other bulleted lists in the slide show.

56 Custom Animation allows you to Animate various aspects within your slide. Text, Images, timing, etc.

57 Slide Transition Allows you to make the individual slides have a special effect. Slides can appear automatically or on mouse click or even timed.

58

59 Adding Headers and Footers From the View menu, click Header and Footer. To add the information to your slides, click the Slide tab: To add the information to note pages and handouts, click the Notes and Handouts tab: Select the options you want. To add it to all slides in the presentation, click Apply to All.

60 Slide Number, Date, Time To add the slide number, date, or time anywhere on an individual slide, use the Date and Time or Slide Number command under the Insert menu.

61 Adding Speaker Notes Click Speaker Notes on the View menu, and then type your notes. To view notes, go to the View menu, click Notes Page.

62 In Slide Sorter view, select the slide you want to hide, right-click, select Hide Slide. A "null" sign appears over the slide number. To redisplay a slide, follow the same instructions, the null sign will disappear. Hiding Slides

63 Create Handouts From the View menu, go to Master - Handout Master To preview the layout you want, use the buttons on the Handout Master toolbar Delete the items you don t want to show on the handouts. Click Close. From the File menu, select Print From the Print dialogue box, click the number of slides you want on the handout, click OK.

64 Presentation comments and You can add comments and feedback with yellow "sticky" notes In slide view, display the slide you want to add comments to. From the Insert menu, click Comment Type your comments, and then click outside the yellow comment box. Move the comments to where you want them to appear. review

65 On the Drawing toolbar, click WordArt Click the special effect you want Select OK In the dialogue box, type the text, select any other options you want, click OK.

66 Create a Hyperlink to another presentation, file, or Web page Select the text or object you want to represent the link. To link to an existing file or Web page, under Link to, click Existing File or Web Page. Locate and select the file you want to link to, or type in the URL of the Web page ( To test the hyperlink(s), go to SlideShow > View Show

67 Adding music to your presentation From a CD: ensure the CD is in the CD_ROM. Go to Insert > Movies & Sound > Play CD Audio Track From the box which appears select OK OR From a sound file: ensure it is available on the hard drive. Insert > Movies & Sound > From File Find and select the file Move the icon to where you would like it to be placed With the icon still highlighted, go to Slideshow > Custom Animation From the Timing Tab, select Media#, then select Animate Click on Automatically, (1 second) for it to play continuous. Now select the Play Settings Tab, click on Play Using Animation Order Select While Playing Continue Slideshow, Stop Playing after slides. *If you do not place a number here, it will only play on one slide Click on More Options, select Loop Until Stopped

68 Adding a Video Clip Go to slide you want to add the video to. From the Insert menu, select Movies and Sounds. To insert a video from the Media Gallery, click Movie from Gallery, and then double-click the video you want. To insert a video from another location, click Movie from File, locate the folder that contains the video, and then double-click the video you want. By default, the video will start when you click it during a slide show. To change how a video starts click Custom Animation from the Slide Show menu. From the Timing tab select On Mouse Click or Automatic, from the Play Settings tab under Options, select Rewind Movie When Done Playing

69 Turn your presentations into a Web page From the File menu, select Save as HTML, then follow the Internet Wizard instructions. To view animations in an online presentation use the PowerPoint Animation Player, a free Internet browser extension. See Online Help.

70 Bored of the packaged presentation backgrounds? Find more at

71 Not enough Clipart? Here s more

72 Need to learn more about Microsoft PowerPoint then try one of these websites..

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