CASEWARE FINANCIALS IFRS

Transcription

1 CASEWARE FINANCIALS IFRS VERSION Getting Started Guide - Copyright 2014 CaseWare International Inc.- 1

2 Copyright and Trademark Notice Copyright CaseWare International Inc. ( CWI ). All Rights Reserved. Use, duplication, or disclosure by the United States Government is subject to the restrictions set forth in DFARS (1)(ii) and FAR Notice to U.S. Government End Users. This publication and the related computer software was developed exclusively at private expense and for the purposes of U.S. acquisition regulations the related computer software is commercial computer software subject to limited utilization ( Restricted Rights ). This publication may only be copied and otherwise used as permitted in the applicable license agreement and, subject to the express terms of such license, use of this publication is subject to the following terms and conditions: All copyright and other proprietary notices must be retained on every copy made. CWI has not conferred by implication, estoppel or otherwise any license or right under any patent, trademark or copyright of CWI or of any third party. This publication is provided as is without warranty or condition of any kind, either expressed or implied, including, but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement. This and related publications may include technical inaccuracies or typographical errors. Changes are periodically made to CWI publications and may be incorporated in new editions. CWI may improve or change its products described in any publication at any time without notice. CWI assumes no responsibility for and disclaims all liability for any errors or omissions in this publication or in other documents, which are referred to within or linked to this publication. Some jurisdictions do not allow the exclusion of implied warranties, so the above exclusion may not apply to you. Should you or any viewer of this publication respond with information, feedback, data, questions, comments, suggestions or the like regarding the content of any CWI publication, any such response shall be deemed not to be confidential and CWI shall be free to reproduce, use, disclose and distribute the response to others without limitation. You agree that CWI shall be free to use any ideas, concepts or techniques contained in your response for any purpose whatsoever including, but not limited to, developing, manufacturing and marketing products incorporating such ideas, concepts or techniques. This publication is distributed internationally and may contain references to CWI products, programs and services that have not been announced in your country. These references do not imply that CWI intends to announce such products, programs or services in your country. Product names, logos, designs, titles, words or phrases within this publication may be trademarks, service marks, or trade names of CWI or other entities and may be registered in certain jurisdictions. Printed and bound in Canada. CaseWare International 469 King Street, 2nd Floor Toronto, Ontario, Canada M5V 1K4 Telephone: Fax: Website: Revision Date Comment - Copyright 2014 CaseWare International Inc.- 2

3 Table of Contents 1. Introduction to CaseWare Financials IFRS System Requirements Installing Financials IFRS Installing Financials IFRS for Firm Customization Firm Customization Installing the Firm-Customized Template Installing the Financials IFRS Template "as is" Troubleshooting: Did you encounter problems? Norton AntiVirus Creating Client Files Adding to an existing Working Papers client file Creating a new client file from existing client data Creating a new client file based on Financials IFRS Using Financials IFRS and Audit in a Client File Creating a New Client File based on Financials IFRS and Audit Adding Financials IFRS and Audit to an Existing Client File Adding Financials IFRS to an Existing Audit Client File Adding Audit to an Existing Financials IFRS Client File Getting Help Help Common Buttons CaseWare QuickVids CaseWare Financials IFRS Training Material Getting Technical Support What you need to tell us Contact Us Copyright 2014 CaseWare International Inc.- 3

4 1. Introduction to CaseWare Financials IFRS CaseWare Financials IFRS is designed to assist users in meeting industry, regulatory, and financial statement presentation and disclosure standards while enabling you to customize the financial statements to meet the needs of specific entities. Presentation styles and formats are separate from content and can be set globally to ensure that each individual financial statement incorporates your firm s standards. Financials IFRS can be used as is, or it can easily be customized by your firm and the installation repackaged for distribution within the firm. If you choose to customize the template, you can modify content to your firm s requirements and set how much flexibility to give users to modify the firm s standards. See Installation for more details on installing Financials IFRS. Financials IFRS provides an extensive number of formats and sample notes. It is the accountant s responsibility to ensure the examples chosen are modified for a particular entity to ensure compliance with required disclosure standards in your jurisdiction. When working in the Financials IFRS template, the software can be used by two user types. The first type is the Author or Template Author, who customizes the content in the master template and repackages the template for use by the firm's engagement teams. The second type is the User or Engagement Team, who works on client files, either based on the master template or in corporate documents from the master template brought in through the document library. 1.1 System Requirements Before you can install the Financials IFRS template, you must ensure that the following system requirements are met: Working Papers or higher, or or higher, must be installed before installing Financials IFRS. Minimum requirements must be met to run CaseWare Working Papers: Hard disk requirements: 1 GHz 32-bit (x86) or 64-bit (x64) processor, 2GHz or higher recommended for improved performance Minimum 1 GB system memory, 2GB RAM (higher recommended for improved performance) Minimum screen resolution is 1366 x 768. Minimum MB for Financials IFRS content, libraries, and help Minimum 41.4 MB for each open Financials IFRS client file Minimum 5.63 MB for each compressed Financials IFRS client file Make sure that you have write privileges in the folders specified for the installation. - Copyright 2014 CaseWare International Inc.- 4

5 2. Installing Financials IFRS Installing Financials IFRS is a simple process. The wizard guides you through the installation and sets up all the necessary files, program groups, and buttons to run Financials IFRS. Financials IFRS currently does not support a network installation. Financials IFRS must be installed on each workstation where it is to be used. Please make sure no other programs are running before you install Financials IFRS. In addition, disable any virus-checking software until you have finished the installation. Most virus-checking software interferes with the copying process done by the installation program. There are three methods of installing Financials IFRS. Select the method that is appropriate for your firm. Note: 1. Installing Financials IFRS for firm customization - A firm can customize Financials IFRS with firm-specific content and repackage the customized installation for distribution to users. 2. Installing the firm-customized Financials IFRS template - A user can install the firmcustomized template created by your Firm in option Installing the Financials IFRS template "as is" - If your firm has not customized Financials IFRS, you should install it from the CD. The installation process may take several minutes. If you are using a firm-customized Financials IFRS template, you should not install from the CD. Please refer to the section Installing the Firm-Customized Template for installation instructions. In situations where a reinstallation is necessary, ensure that any customized files that you wish to retain are backed up prior to reinstalling. Reinstalling replaces all items in the currently installed template including any customization made to the libraries. 2.1 Installing Financials IFRS for Firm Customization A person in the firm can customize Financials IFRS with firm-specific content. The customized template can then be repackaged and deployed to staff to serve as the base template that they will use. If your firm has chosen to customize Financials IFRS, you should install from the CD to the local workstation of the individual responsible for the firm s customization. 1. Insert the CD into your CD-ROM drive. 2. The Setup program starts automatically when the CD-ROM drive is closed, and guides you through the installation process. Follow the instructions on the screen. 3. Select the Financials IFRS template and click Next. 4. Define the path of your Working Papers program and the path of the Document Library folder located within your Working Papers program directory. 5. Click Finish. The template installation will begin. Upon successful completion of the template installation, a dialog will appear indicating such. Click the Close button to continue. Note: The installation process may take several minutes. 6. After you install the template, refer to any existing Release notes for information on environment settings and any issues or enhancements. - Copyright 2014 CaseWare International Inc.- 5

6 2.2 Firm Customization Follow this process when creating a firm-customized template: 1. Review the content included in the master file. You may prefer to maintain the default content provided and not make any of your own changes. In that case, just distribute the original Financials IFRS installation provided by CaseWare; there is no need to repackage. 2. Customize any of the content in the Master file for your firm standards. 3. Repackage the customized template. 4. Distribute the repackaged installation to your users. The user then installs and applies the firm customized version of the template to the client files. For more detailed information, consult the help or the CaseWare QuickVids at Installing the Firm-Customized Template If your firm has customized the Financials IFRS template, you need to install the customized template on your workstation. 1. Using Windows Explorer, locate the FinancialsIFRS11.00Setup.cwp file. Your firm should provide the location of this file. 2. Double-click the file and the Setup program opens. The on-screen instructions will guide you through the installation process. 3. Define the path of your Working Papers program and the path of the Document Library folder located within your Working Papers program directory. 4. Click Finish. The template installation will begin. Upon successful completion of the template installation, a dialog will appear indicating such. Click the Close button to continue. Note: The installation process may take several minutes. 5. After the installation is complete, refer to any existing Release notes for information on environment settings and any issues or enhancements. 2.4 Installing the Financials IFRS Template "as is" If your firm has not customized the Financials IFRS template, you should install it from the CD. If you are using a firm-customized Financials IFRS template, you should not install it from the CD. Please refer to the section Installing the Firm-Customized Template for installation instructions. 1. Insert the CD into your CD-ROM drive. 2. The Setup program starts automatically when the CD-ROM drive is closed, and guides you through the installation process. The on-screen instructions will guide you through the installation process. 3. Select the Financials IFRS template and click Next. 4. Define the path of your Working Papers program and the path of the Document Library folder located within your Working Papers program directory. 5. Click Finish. The template installation will begin. Upon successful completion of the template installation, a dialog will appear indicating such. Click the Close button to continue. Note: The installation process may take several minutes. 6. After you install the template, refer to any existing Release notes for information on environment settings and any issues or enhancements. - Copyright 2014 CaseWare International Inc.- 6

7 2.5 Troubleshooting: Did you encounter problems? Make sure that you have write privileges in the directories specified for the installation. Make sure that there is enough free disk space on the hard drive to meet the system requirements. Refer to the Norton AntiVirus section below if you receive a message indicating a malicious script being detected Norton AntiVirus If you are using Norton AntiVirus and running Financials IFRS, you may receive a warning from Norton that a malicious script has been detected. This warning tells you that a running program is creating documents on your system. Since this is how Financials IFRS generates many of its files, Norton AntiVirus identifies Financials IFRS as a potential problem. The first time that the message appears, select the option Authorize this Script to tell Norton that it is a trusted application. This prevents any future alerts when using Financials IFRS. Note that activities by the FileSystemObject continue to be monitored, so any worms using this object will still be detected. 1 Symantec, DeepSight, NetBackup, Norton AntiVirus, and Veritas are trademarks or registered trademarks of Symantec Corporation or its affiliates in the U.S. and other countries. Other names may be trademarks of their respective owners. - Copyright 2014 CaseWare International Inc.- 7

8 3. Creating Client Files Financials IFRS can be integrated with an existing Working Papers file or a new client file can be created. You can: Note: Add to an existing Working Papers client file (i.e., merge the template documents into an existing client file). Create a new file from existing client data based on Financials IFRS (i.e., create a file based on the data included in an existing Working Papers file or accounting package). Create a new file based on Financials IFRS (i.e., no existing client data at the time of creation). If security is enabled, a message opens indicating this. A Log In dialog will appear in which you can enter your user name and password. You will be rrequired to log in a second time once the creation of the new file is completed. If Working Papers is open, in the File menu, you can select New to launch the Create New File dialog. 3.1 Adding to an existing Working Papers client file You can integrate Financials IFRS into any existing CaseWare Working Papers client file using the Document Library function in Working Papers. 1. Open your existing client file in CaseWare Working Papers. 2. From the Working Papers Document menu, select New. 3. From the New Document dialog, select From Document Library. Click OK. 4. From the Source drop-down menu, select Financials IFRS 5. Highlight the required documents and either click Add or drag them onto the Document Manager. Folders/documents that are required include: Customizing for the Engagement folder all documents Financial Reports folder all documents Customizing for the Firm folder - all documents All other documents are optional Note: Documents within your current client file with the same document number should be deleted prior to copying over new documents that use the same number. If you want to retain both documents, you should renumber the existing document number prior to adding the new documents. 3.2 Creating a new client file from existing client data A new file can be created from a client data source. Company details, accounts, journal entries, and other accounting data is imported from the specified data source and included in the new file. 1. Open CaseWare Working Papers and select Create a new file from client data. Click OK. - Copyright 2014 CaseWare International Inc.- 8

9 2. Bring in the trial balance by choosing one of three options: Client data file based on an existing QuickBooks accounting file Existing file based on an existing Working Papers file Other data source based on another accounting package 3. Click Next. Choose the file whose trial balance data you wish to include in the new file. 4. Click Next. Enter a name for your client file and select the Financials IFRS file as the base file. 5. Click Finish. All components of the Financials IFRS template are copied automatically to your new client file. 3.3 Creating a new client file based on Financials IFRS 1. In CaseWare Working Papers, select File and New, then select Create a new file. Click OK. 2. Type a name for your client file and select the Financials IFRS file as the base file. All components of the Financials IFRS template are copied automatically to your new client file. 3. After the copying is completed, the Engagement Properties dialog is displayed. Select the beginning and ending dates for your client's fiscal year. Click OK. 3.4 Using Financials IFRS and Audit in a Client File You can incorporate the Financials IFRS and Audit templates into a single client file. However, there is a specific order of operations that must be followed: the Financials IFRS template must be used first Creating a New Client File based on Financials IFRS and Audit To create a new client file based on Financials IFRS and Audit: 1. In CaseWare Working Papers, select File New, then select Create a new file and click OK. 2. Type a name for your client file and select the Financials IFRS file as the base file. All components of the Financials IFRS template are copied automatically to your new client file. 3. After the copying is completed, the Engagement Properties dialog is displayed. Select the beginning and ending dates for your client s fiscal year. Click OK. 4. In the client file, select Insert New Document From Document Library. 5. Click the Source drop-down and select your Audit template. 6. Select the document(s) you wish to include in your client file and click Add Adding Financials IFRS and Audit to an Existing Client File To include the Financials IFRS and Audit templates in a CaseWare Working Papers client file: 1. In the client file, select Insert New Document From Document Library. 2. Click the Source drop-down and select the Financials IFRS template. 3. Select the document(s) you wish to include in your client file and click Add. Financials IFRS components are contained in the following folders: Customising for the Engagement Financial Reports Application Process Documents - Copyright 2014 CaseWare International Inc.- 9

10 4. In the client file, select Insert New Document From Document Library again. 5. Click the Source drop-down and select the Audit template. 6. Select the document(s) you wish to include in your client file and click Add Adding Financials IFRS to an Existing Audit Client File To add the Financials IFRS components to an existing client file built using the Audit template, you must create a new client file based on Financials and then add your Audit components from the existing client file. 1. In CaseWare Working Papers, select File New, then select Create a new file and click OK. 2. Type a name for your client file and select the Financials IFRS file as the base file. All components of the Financials IFRS template are copied automatically to your new client file. 3. After the copying is completed, the Engagement Properties dialog is displayed. Select the beginning and ending dates for your client s fiscal year. Click OK. 4. In the newly created client file, select File Copy Components. 5. In the Copy Components Wizard, copy the Documents, Groupings/Mapping and Trial Balance components from the existing client file to the new file Adding Audit to an Existing Financials IFRS Client File To add the Audit components to an existing client file built using the Financials template: 1. In the client file, select Insert New Document From Document Library. 2. Click the Source drop-down and select the Audit template. 3. Select the document(s) you wish to include in your client file and click Add. - Copyright 2014 CaseWare International Inc.- 10

11 4. Getting Help 4.1 Help Financials IFRS comes with a complete online help. Help can be accessed using the Help button from the toolbar or using the Help button in dialogs. 4.2 Common Buttons In the various documents, you can access commands quickly by clicking a button. Button Show/Hide Guidance Help Back Description Click this button to either show or hide guidance provided by your firm. If this button is selected to Show, the guidance displays below the related content. Click this button to open the help files specific to the current Financials IFRS document. Click this button to close and save the document and return you to your previous location. Drop-down List Control Click the arrow to select an item from a predefined list. In some circumstances, you can select Other from the list to display an input cell where you can type your own description. Use the right mouse button to view a menu of options available. Right-click Menu Hand Authoritative Guidance When you pass your cursor over a link, this symbol appears. Click the link to drill down to another document. If an external knowledge source is available and has been linked to Financials IFRS, this button appears. Click this button to open the authoritative guide. The right-click menu is available throughout Financials IFRS. This menu provides quick access to available menu items for the area you are currently working in. 4.3 CaseWare QuickVids CaseWare QuickVids for Financials IFRS provide quick tutorials of the key functionality in Financials IFRS. Streamed in video format, let the QuickVids help you take advantage of the many powerful features in Financials IFRS. To view the QuickVids, visit the Help Centre on the CaseWare International website. Remember to check back as QuickVids are added to the CaseWare International website. - Copyright 2014 CaseWare International Inc.- 11

12 4.4 CaseWare Financials IFRS Training Material Included on the Financials IFRS CD your firm received is Financials IFRS Training material that guides you through the functionality in Financials IFRS. - Copyright 2014 CaseWare International Inc.- 12

13 5. Getting Technical Support The CaseWare Support Network offers you a wide range of choices and access to high quality, responsive technical support. Before contacting technical support, please consult the online Help and any other documents included with this package as your first source to solve a problem. Check the CaseWare website at for the latest troubleshooting and technical information. If you are unable to find the solution, you can receive information about obtaining CaseWare technical support by contacting your nearest CaseWare distributor. 5.1 What you need to tell us When you contact technical support, you should be at your computer and have your documentation handy. Be prepared to provide the following information: 1. Your Client number. 2. The product version number. 3. The type of computer hardware you are using. 4. The Working Papers version number, found by clicking the Help menu and selecting About. 5. The software version number of MS-Windows. 6. The exact wording of any messages that appear on your screen. 7. A description of what happened and what you were doing when the problem occurred. 8. A description of how you tried to solve the problem. 5.2 Contact Us Comments and suggestions about our software and this manual are greatly appreciated. As a user of our products, you are in a unique position to provide ideas that have an impact on future releases of this and other products. You can contact our support teams in several ways to provide your comments. Contact information for CaseWare support for your country can be found on our web site at - Copyright 2014 CaseWare International Inc.- 13