Working With Microsoft PowerPoint 2013
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1 LIBRARY AND LEARNING SERVICES WORKING WITH MICROSOFT POWERPOINT www2.eit.ac.nz/library/ls_computer.html Working With Microsoft PowerPoint 2013 Powerpoint Basics Inserting a Chart Inserting a Sound Saving your document at EIT Inserting SmartArt Inserting a Video Saving to a USB Memory Stick
2 LIBRARY AND LEARNING SERVICES WORKING WITH MICROSOFT POWERPOINT Table of Contents Page Chapter 1: PowerPoint Basics Inserting a New Slide 1-2 Selecting a Slide 2 Views 2 Normal View 3 Slide Sorter View 3 Slide Show 4 Notes Page 5 Chapter 2: Inserting a Chart and Smart Art 6-8 Chapter 3: Inserting a Sound 9-10 Chapter 4: Inserting a Video Saving your PowerPoint Saving to a USB Memory Stick
3 Microsoft PowerPoint 2013 PowerPoint Basics Microsoft PowerPoint is an electronic presentation program that helps people present a speech using a collection of slides. A PowerPoint presentation is a collection of slides that can be used to create oral presentations. This is the standard first slide of a PowerPoint presentation. LIBRARY AND LEARNING SERVICES MS POWERPOINT 2013 BASICS Inserting a New Slide Home << New Slide
4 LIBRARY AND LEARNING SERVICES MS POWERPOINT 2013 BASICS Choose the Layout required, the layouts are pre-set but can be customised as needed Selecting a Slide To select a slide, click the slide in the slides panel (a thick borderline appears around the slide). Views There are four different views in Powerpoint: Normal Slide sorter Notes page Slide show Each view is used for a different step in creating your Powerpoint presentation.
5 LIBRARY AND LEARNING SERVICES MS POWERPOINT 2013 BASICS Normal View View >> Normal This view is used when creating and designing your slides. NB: This view can also be altered using the icons at the bottom of the page on the task bar. Slide Sorter View View >>Slide Sorter This view is good to use when organising your slides. Use when you want to delete, copy, paste or move your slides. Deleting a Slide Select the slide that you would like to delete and press the Delete key on the keyboard OR right click on the selected slide and select Delete Slide from the menu. Copying a Slide Select the slide you would like to copy, right click on the selected slide and select Copy from the menu.
6 LIBRARY AND LEARNING SERVICES MS POWERPOINT 2013 BASICS Pasting a Slide Position your cursor where you want to paste the slide (eg. between 6 & 7) << Ctrl + V Moving a slide After creating a Powerpoint presentation you may decide to change the order of your slides. Select the slide you wish to move (a border will appear around the selected slide), and drag the slide to where you want to reposition it and drop it into the position. The slide number sequence will automatically update. Slide Show Slide Show >> From Beginning It shows your presentation in full screen. It can also be used to check any animations, transitions or timing at the final stage of preparation for your presentation
7 LIBRARY AND LEARNING SERVICES MS POWERPOINT 2013 BASICS NB: Press ESC key to return to normal view. Notes Page View >> Notes Page NB: You can add and view your notes for each slide.
8 Microsoft PowerPoint 2013 Inserting a Chart LIBRARY AND LEARNING SERVICES INSERTING A CHART Select the slide you are going to put the chart on; Insert >> Chart Choose the type of chart you want to use >> OK An excel window will open, so that you can edit/enter data in your chart NB: If the table disppears, right click on your chart >> Choose Edit Data and the table will appear again.
9 LIBRARY AND LEARNING SERVICES INSERTING A CHART NB: To change your chart type, right click on your chart >> Choose Change Chart Type
10 Microsoft PowerPoint 2013 Inserting SmartArt Select the slide you are going to put the SmartArt on; Choose Insert >> SmartArt LIBRARY AND LEARNING SERVICES INSERTING SMARTART Choose a SmartArt graphic >> OK Click on the objects within the SmartArt graphic to edit them NB: Right click on the objects to change their properties.
11 Powerpoint Inserting a Sound Select the slide you are going to put the sound on Insert << Audio >> Audio from File LIBRARY AND LEARNING SERVICES POWERPOINT - INSERTING A SOUND www2.eit.ac.nz/library/ls_computer_insertsound.html Browse for your sound file >> Insert When you click on the sound icon your sound will start playing automatically.
12 LIBRARY AND LEARNING SERVICES POWERPOINT - INSERTING A SOUND To move your sound icon out of the middle of your powerpoint>> Click on the icon >> move it to where you want it placed. To change the playback of your sound: Click on the Playback tab << Start dropdown box << select Automatically, On Click or Play across slides If you chose Automatically, your sound will play straight away. If you chose On Click, you will need to click on the sound icon. If you chose Play across slides, when you click on your sound icon your sound will continue to play across all slides.
13 Microsoft PowerPoint 2013 Inserting a Video LIBRARY AND LEARNING SERVICES INSERTING A VIDEO www2.eit.ac.nz/library/ls_computer_ppt2013_insertvideo.html Select the slide you are going to insert a video into. Insert >> Video >> Video from my PC Browse for your video >> Insert
14 LIBRARY AND LEARNING SERVICES INSERTING A VIDEO To change the playback of your video: Click on the Playback tab Click on the Start dropdown box Choose between Automatically or On Click Automatically will play your movie clip straight away On Click means you have to click on your movie clip to get it to play Inserting a Video from YouTube The safest way to use a video from YouTube is to hyperlink it to your slide; do not embed the file as this can breach the Copyright Act Find the video you want to link to Click in the address bar, to copy your video link
15 LIBRARY AND LEARNING SERVICES INSERTING A VIDEO Press Ctrl C (Copy) OR Right click and choose Copy Go back to your PowerPoint slide Click where you ant to place your video link Press Ctrl V (Paste) OR Right click and choose Paste Highlight the link - Right click on the link and choose hyperlink
16 LIBRARY AND LEARNING SERVICES INSERTING A VIDEO The following dialogue box will appear; Choose Browsed Pages >> select your YouTube video link The hyperlink will change colour You can also edit the text of the hyperlink to make it more relevant >> Right click on your hyperlink
17 LIBRARY AND LEARNING SERVICES INSERTING A VIDEO Choose Edit Hyperlink The following dialogue box appears Select Text to display Type in your text e.g. How NOT to use PowerPoint
18 LIBRARY AND LEARNING SERVICES INSERTING A VIDEO Adding Action Buttons to your Presentation By adding action buttons to your presentation you can tell a movie or sound to play or you could use an action button to navigate to another slide in your presentation. Action Buttons Insert >> Shapes >> Action Buttons Choosing a Button Once you have chosen your button you will notice the mouse pointer has changed to + Move your mouse onto your slide and click and drag to make your button
19 LIBRARY AND LEARNING SERVICES INSERTING A VIDEO The action button dialogue box will now show, this is to enable you to choose the settings you want to apply to your button. Choose which tab you want to use; Mouse Click or Mouse Over Choose which action you want and click OK
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