Contents. mac os x basics for new mac users

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1 mac os x basics for new mac users 1 Introduction to the Mac os x Desktop Get to Know your Desktop and Finder Make sure you can get to the Desktop or Finder whenever necessary Get to Know your Home and its Folders What each folder in your Home window is for Get to Know your Finder Window Use the buttons in the Finder Window Create your Own Folders Take Advantage of the Sidebar Change the View of the Finder Window The Icon View The List View The Column View The Cover Flow View Quick Look/Slideshow button Use the Dock Is the Dock missing? Documents and Downloads folders in the Dock Use the Trash Take Advantage of Keyboard Shortcuts Recognize the common modifier keys Use a keyboard shortcut Notice gray vs. black commands Learn More About Mac OS X Tool tips Hover tips Visual clues Help files Support pages Mac video tutorials MobileMe tutorials vii

2 2 A Bit Beyond the Basics Understand the Various Disk Icons Shared Places Search For View your Home folder from the hard disk Understand the Various Library Folders Select Multiple Items in the Finder In the Icon View In the List View or Column View Exposé Dock Exposé Look for Contextual Menus Use Keyboard Shortcuts in Dialog Boxes Navigate the Desktop and Finder Windows mac os x applications in snow leopard 3 Introduction to Mac os x Applications Know your Applications Folder Application Integration What We re Not Covering! Know the Common Features of Mac Apps viii 4 TextEdit for Word Processing Read Microsoft Word Files Change the default application to open Word files Save TextEdit files as Word docs Save TextEdit files as pdfs Find and Replace Words or Phrases Paste Text to Match the Existing Text Use your Favorite Text Styles Easily Complete your Word Automatically Use Typographer s Quotes! Tabs and Indents Examples of tab and indent settings Create Lists that Number Themselves Create Tables

3 Create Live Web Links and Links Select Non-Contiguous Text Print Automatic Page Numbers Use Data Detectors Extra Tips and Notes Show Substitutions Standard Mac OS X Application Features TextEdit is Integrated With Other Relevant Lessons for TextEdit Mail for , Notes, and To Do Lists New Account Setup Assistant Check your Dock Icon Read and Send Customize the Message Window Do Not Display Junk Mail! Delete Junk Mail Without Ever Seeing It! Use Stationery to Send Fancy Save as stationery Create Mailboxes to Organize your Mail Filter your Incoming Mail with Rules Add Signatures to your Messages Search your Mail Smart Mailboxes Create Smart Mailboxes Amazing Data Detectors To Do Items To Do items in Mail s sidebar Automatic data detection for events About the calendars Use the columns to assign options Notes Create a new Note Format and add attachments to a Note View Notes in Mail Attachments Downloads Folder Priority Options Use the Standard Application Features Mail is Integrated With ix

4 6 Address Book for Contact Info How you ll Use your Address Book Make and Edit New Cards Add a photo to a card Designate your Own Card Customize One Card or All Cards Check Out the Options Map It Create Group Mailing Lists Create Smart Groups in Address Book Search your Address Book Send your Address Book card to others Share your Address Book Contact List Subscribe to someone s Address Book Print in a Variety of Ways Backup your Entire Digital Database Address Book is Integrated With Safari for Web Browsing and News Safari Web Browser Enter a new web address quickly Watch for visual clues Quickly Access your Top Sites Bookmarks in Cover Flow View Bookmarks Fill in Forms and Passwords Automatically Block Pop-Up Windows! SnapBack to a Results Page or Other Page Quickly Enlarge or Reduce a Web Page Tabbed Browsing Find a Word or Phrase on the Current Page a Web Page or a Link to a Web Page View PDF Documents Save a Page and Everything on It Make a Web Clip Widget Print Web Pages Private Browsing Parental Controls x

5 So What is RSS? View all existing RSS feeds in Safari Find other feeds View all RSS articles in a collection Bookmark your favorite feeds Auto-Click to view all pages or feeds in tabs View RSS feeds in Mail Change the RSS preferences Send an RSS feed to a friend Subscribe in Mail Use RSS feeds as a screen saver Cool Safari Tips Safari is Integrated With ical for Organizing your Life The ical Window Create Calendars Create a Group of Calendars Automatic Birthdays Calendar Create Events Create To Do Lists a To Do item Notifications Link Events and To Dos Sort (Organize) your Information Backup the Entire Calendar of Information Preview Files Attached to Events Publish your Calendar Subscribe to Calendars Print in a Variety of Ways ical is Integrated With ichat for Text, Audio, and Video Messaging Set up ichat A sample Buddy List and chat Create a Buddy List Chat with One Other Person Chat with a Group of People Audio Chat with One or More Open an audio chat and invite others to join you xi

6 Video Chat with up to Three Other People With whom can you video conference? ichat AV preferences Open a video chat and invite others to join you ichat Effects Add backgrounds ichat Theater Share iphoto with ichat Theater Bonjour on your Local Network Record Chats Find recorded chats ichat is Integrated With itunes for your Listening Pleasure The itunes Window Buy Music, Movies, or Television Shows Download Album Art Create a Playlist Create a Smart Playlist Import Songs from a CD Share the Wealth Adjust the Sound Watch Movies in itunes Tune in to Visual Effects Add a Ringtone to your iphone Burn a CD of your own Collection Listen to Radio from around the World itunes DJ, Genius Playlist, and Genius Sidebar Print a CD Cover Insert itunes is Integrated With Preview for Viewing Images and PDFs Open an Image or Folder of Images Sort the Images or Them Rotate, Reduce, or Enlarge the Image View a Slideshow Display Facing Pages or Continuous Pages Crop a Photograph or Other Image Crop a PDF xii

7 Search a PDF Create Bookmarks Annotate a PDF Create a link on an exisiting PDF Copy Text from a PDF to Paste Elsewhere Adjust the Colors in Images or Photographs Fill in PDF Forms Import Images from a Camera or Scanner Make Screenshots using Preview Print or Fax from Preview Save as Another Format Miscellaneous Tools on your Mac Burn a CD or DVD with a Burn Folder DVD Player Display the thumbnail bar and controls Create bookmarks to find specific points in the video Create your own clips with endpoints Make adjustments Create your own personal disc jacket on the screen Go back to the Finder Create PDF Files Font Book Preview fonts you haven t installed Install fonts Preview fonts you have installed Create your own Collections Stickies Photo Booth Take a still picture Make a movie clip Add effects to snapshots Create a special effects backdrop QuickTime Player Play a movie or audio file Share a movie Trim a movie or audio file Make a new movie recording Make a new audio recording Make a new screen recording xiii

8 15 Common Tools in Mac os x Applications Spell Checker Fonts Panel Preview Effects Collections Favorites Action button options Character Palette Colors Panel Speech Have your read out loud Preview your Page before Printing Make a pdf of a Page or Document Dictionary Panel Working between Mac os x Applications Work with Multiple Applications at Once Switch between all applications Switch back and forth between two applications Quit or hide applications Spaces Simplify your Work with Drag-and-Drop Move text around in a document window Move text from one application to another Make a text clipping on the Desktop Add addresses to a Mail message Send contact information through Make a web location file Send a file to a Buddy Invite people to an ical event Save into a particular folder Take advantage of the page proxy Open documents in other applications Take advantage of spring-loaded folders Drag content, images, or files between applications Take Advantage of System Services xiv

9 make it your own mac 15 Personalize your Mac to Meet your Needs Customize the Dock Customize the Dock using the System Preferences Resize the icons and the whole Dock Customize the Dock with the Apple menu or Dock menu Customize the Finder Customize the General preferences Create labels for files and folders Choose what appears in your Finder window Sidebar Choose file extensions and turn off the Trash warning Customize the Inside of Finder Windows Customize the Icon View Customize the List View Add comments and show the Comments column Organize the columns in List View Customize the Column View Customize the Cover Flow View Customize the Desktop View Take Advantage of the System Preferences Global versus user-specific preferences How to use the System Preferences Find the right System Preferences for your task Dashboard Important Information at your Fingertips. 293 Take a Look at Dashboard Discover Different Kinds of Widgets Activate Dashboard and the Widgets Add Widgets to Your Dashboard Remove Widgets from Your Dashboard Put Dashboard Away Work with Widgets Experiment with Your Widgets! Display More than One of a Widget Change Dashboard s Keyboard Shortcut Manage your Widgets xv

10 17 Set Up Printing and Faxing Set Up your Printers Be sure to install the software Add a printer Use the Print & Fax Preferences Access the Special Features of your Printer Access the Special Features of your Software Buy ink cartridges for your printer Having Trouble Printing? Share your Printer with Other Macs Fax From and To your Mac Send a fax from your Mac Enter fax numbers in your Address Book Receive a fax on your Mac Share One Mac with Multiple Users Overview of Multiple Users Limitations of other users More than one Admin Guest Account Is Already Created Create New Users Create a Group Log Out and Log In Switch Users with a Click Allow Other Users to be Admins Adjust User Settings Let Users Adjust their own Settings Set Up Login Items Share Files with Other Users Set Permissions for Shared Files Apply Parental Controls Set limitations on a user Simple Finder Disable the Simple Finder Delete a User xvi

11 19 Find What You Want, Fast with Spotlight The Many Faces of Spotlight Spotlight menu Spotlight window Spotlight-powered search in the Finder Quick Search For Spotlight-powered search in many applications But Before You Begin Choose the categories for searching Create some privacy Keyboard shortcuts to open Spotlight Don t search just file names Expand your repertoire of searchable items Expand the search with metadata Add keywords to files Spotlight Menu Spotlight in the Finder Quick search in a Finder window Specific search in a Finder window Use a Boolean search Smart Folders System Preferences Spotlight Search in Time Machine Spotlight Search in Text Spotlight Search in Mail Spotlight Search in an Open Dialog Spotlight Search in a Save As Dialog Time Machine Backup About Time Machine What kind of disk to use as backup Create a Time Machine Backup Backup failed? How to Use Time Machine Do a Spotlight Search in Time Machine xvii

12 tech stuff 21 Get Connected and Share Files How your Mac Connects to the Internet Check the port configurations Establish a new connection Troubleshoot your Internet Connection Use the AirPort Admin Utility Unplug everything and reboot Talk to your ISP; check your cables Troubleshoot your Mail Account Reminder: where to get the information Use the Mail Connection Doctor Get Info About your Mail Accounts Share Files on a Local Network Simple networking Ethernet cables Just two computers? What else you need Peer-to-peer network Turn on Personal File Sharing Connect to Another Mac Connect as a Guest Create Favorite Servers Bonjour Share Files Locally Send a file to someone on the network Screen Sharing Set up screen sharing Check the network for local screen sharing options Screen Share locally through the Go menu Screen Share globally through Bonjour and ichat Disconnect xviii

13 22 Basic Troubleshooting Robin and John s Personal Troubleshooting. 399 Force Quit an Application Relaunch the Finder Restart Shut Down Delete the Application Preference File Safe Boot Repair Permissions Verify and Repair Disk Check for Software Updates Create Another User and Test If you Forgot your Password Report Crashes Use Target Disk Mode Force a CD or DVD to Eject Secure your Mac and its Files Know your Security Options Passwords on your Mac Password tips Security System Preferences Low-Level Security Features Auto login Require a password to wake your Mac Higher-Level Security Features Use Keychain Access for Protection Consider FileVault for Heavy-Duty Protection Laptop Precautions Upgrade your Mac and Migrate your Files Upgrade to Snow Leopard Install Snow Leopard Take Advantage of the Utilities in the Installer Do you Now Own Two Macs? Migrate! Requirements for the Migration Assistant Migrate additional users What to do after migrating Other Ways to Transfer Files from Mac to Mac xix

14 the end matters Mini-Glossary Symbols Index Colophon xx

Select Icons p. 75 Work with Aliases p. 78 Open Files, Folders, and Applications p. 80 Move Files and Folders p. 82 Copy Files and Folders p.

Select Icons p. 75 Work with Aliases p. 78 Open Files, Folders, and Applications p. 80 Move Files and Folders p. 82 Copy Files and Folders p. Acknowledgments p. xv Introduction p. xvii Get Started with Mac OS X What's New in Tiger p. 3 Find Anything with Spotlight p. 4 Get Quick Info with Dashboard p. 6 View News Headlines with Safari RSS p.

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