Powerpoint for PC s THE RIBBON

Transcription

1 Powerpoint for PC s THE RIBBON Ribbon - - this has all the commands that PowerPoint users need - - the commands are organized as buttons within the various tabs of the Ribbon. A more detailed explanation of the elements within the Ribbon is provided below: Tabs - - The Ribbon has several tabs that become active depending upon what you have selected. You can also select any tab of the Ribbon yourself. Some of the tabs are Home, Insert, Design, Animation, etc. Buttons - - Each tab has several buttons which activate a command or dialog box when clicked. Galleries - - These contains thumbnail previews that show you how a particular slide object will look when formatted. Some galleries have downward pointing arrows that metamorphose them into drop- down galleries when clicked. These galleries offers live previews - - hover your cursor over the thumbnails to see the object on the slide change.

2 SLIDE TRANSITIONS Add the same slide transition to all of the slides in your presentation 1. On the left side of the slide window, in the pane that contains the Outline and Slides tabs, click the Slides tab. 2. Select the slide thumbnails of the slides that you want to apply slide transitions to. 3. On the Animations tab, in the Transition To This Slide group, click a slide transition effect. To see more transition effects, in the Quick Styles list, click the More button. 4. To set the slide transition speed between the current slide and the next slide, in the Transition To This Slide group, click the arrow next to Transition Speed, and then select the speed that you want. 5. In the Transition To This Slide group, click Apply to All. Add different slide transitions to the slides in your presentation 1. On the left side of the slide window, in the pane that contains the Outline and Slides tabs, click the Slides tab, and then click a slide thumbnail. 2. On the Animations tab, in the Transition To This Slide group, click the slide transition effect that you want for that slide. To see more transition effects in the Quick Styles list, click the More button. 3. To set the slide transition speed between the current slide and the next slide, in the Transition To This Slide group, click the arrow next to Transition Speed, and then select the speed that you want. 4. To add a different slide transition to another slide in your presentation, repeat steps 2 through 4.

3 Insert clip art Do the following for all programs listed in the Applies To at the top of the article. 1. On the Insert tab, in the Illustrations group, click Clip Art. 2. In the Clip Art task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.), in the Search for text box, type a word or phrase that describes the clip art that you want, or type all or some of the file name of the clip art. 3. To narrow your search, do one or both of the following: To limit the search results to a specific collection of clip art, in the Search in list, select the check box next to each collection that you want to search. To limit the search results to clip art, in the Results should be list, select the Clip Art check box. You can also select the check boxes next to Photographs, Movies, and Sounds to search those media types. 4. Click Go. 5. In the list of results, click the clip art to insert it. Tip To insert clip art into the notes pages of your Office PowerPoint 2007 presentation, switch to Notes view, and then do the procedure above.

4 Insert a picture from a Web page 1. On the Web page, right- click the picture that you want, and then click Save Picture As. 2. Enter the name that you want in the File name box, and then click Save. 3. In your worksheet, presentation, or e- mail message, on the Insert tab, in the Illustrations group, click Picture. 4. Locate the picture that you saved in step 2, and then click Insert. Tip To insert a picture into the notes pages of your Office PowerPoint 2007 presentation, switch to Notes view, and then do the procedure above. Copy a picture from a Web page Do the following for all programs listed in the Applies To at the top of the article. Tip To insert a picture into the notes pages of your Office PowerPoint 2007 presentation, switch to Notes view, and then do the following. 1. On the Web page, right- click the picture that you want, and then click Copy. 2. In your worksheet, presentation, or e- mail message, right- click where you want to insert the picture, and then click Paste on the shortcut menu. Make sure that the picture that you choose is not hyperlinked (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.) to another Web page. If you choose a picture that is hyperlinked to another Web page, it will be inserted in your document as a hyperlink to that Web page instead of as an image.

5 Insert a picture from a file Do the following for all programs listed in the Applies To at the top of the article. 1. Click where you want to insert the picture. 2. On the Insert tab, in the Illustrations group, click Picture. 3. Locate the picture that you want to insert, and then double- click it. To add multiple pictures, press and hold CTRL while you click the pictures that you want to insert, and then click Insert. Note Pictures that you insert from a file are embedded (embed: To insert information created in one program, such as a chart or an equation, into another program. After the object is embedded, the information becomes part of the document. Any changes you make to the object are reflected in the document.) in your worksheet or presentation. You can reduce the size of a file by linking (link: Used to insert a copy of information created in one program into a Microsoft Word document while maintaining a connection between the two files. When the information changes in the source file, the changes are reflected in the destination document.) to a picture instead. In the Insert Picture dialog box, click the picture that you want to insert, click the arrow next to Insert, and then click Link to File. Tip To insert a picture into the notes pages of your Office PowerPoint 2007 presentation, switch to Notes view, and then do the procedure above.

6 Overview of adding audio clips When you insert an audio clip on a slide, an icon appears that represents the audio file. While you give your presentation, you can set the audio clip to play automatically when the slide displays, to start when you click the mouse, or to play across all slides in the presentation. You can even play media continuously in a loop until you stop it. You can add an audio clip from files on your computer, a network, or the Clip Art task pane. You can also record your own audio to add to a presentation or use music from a CD. You can preview an audio clip and you can hide the audio icon during a slide show. For procedures on how to compress your media files, see Compress your media files. See also Tips for improving audio and video playback and compatibility. Add an audio clip To prevent playback issues, you can embed your audio clips in your presentation. 1. Click the slide to which you want to add an audio clip. 2. On the Insert tab, in the Media group, click Audio. 3. Do one of the following: Click Audio from File, locate the folder that contains the file, and then double- click the file that you want to add. Click Clip Art Audio, locate the audio clip that you want in the Clip Art task pane, and then click to add it to the slide. Record comments on a slide 1. In Normal view, click the slide that you want to add a comment to. 2. On the Insert tab, in the Media group, click the arrow under Audio, and then click Record Audio. 3. To record the comment, click Record, and start speaking. 4. When you are finished recording, click Stop. 5. In the Name box, type a name for the sound, and then click OK. A sound icon appears on the slide.

7 Record a narration before or during a slide show 1. When you record a narration, you run through the presentation and record each slide. You can pause and resume recording any time. 2. Ensure your microphone is set up and in working order prior to recording your slide show. 3. On the Slide Show tab, in the Set Up group, click Record Slide Show. 4. Select one of the following: Start Recording from Beginning Start Recording from Current Slide 5. In the Record Slide Show dialog box, select the Narrations and laser pointer check box, and if appropriate, select or deselect the Slide and animation timings check box. 6. Click Start Recording. Tip To pause the narration, in the Recording click Pause. And to resume your narration, click Resume Recording. 7. To end your slide show recording, right click the slide, and then click End Show. 8. The recorded slide show timings are automatically saved and the slide show appears in Slide Sorter view with timings beneath each slide. Preview a narration 1. In Normal view, on the slide, click the sound icon. 2. On the ribbon, under Audio Tools, on the Playback tab, in the Preview group, click Play.

8 Add a movie To prevent possible problems with links, it is a good idea to copy the movies into the same folder as your presentation before you add the movies to your presentation. 1. In Normal view, click the slide to which you want to add a movie or animated GIF file. 2. On the Insert tab, in the Media Clips group, click the arrow under Movie. 3. Do one of the following: Click Movie from File, locate the folder that contains the file, and then double- click the file that you want to add. Click Movie from Clip Organizer, scroll to find the clip that you want in the Clip Art task pane and then click it to add it to the slide. Tip You can preview a clip before you add it to your presentation. In the Clip Art task pane, in the Results box that displays the available clips, move your mouse pointer over the clip's thumbnail, click the arrow that appears, and then click Preview/Properties. Choose between Automatically or When Clicked When you insert a movie, you are prompted with a message asking how you want the movie to start: automatically (Automatically) or when you click the movie (When Clicked). To automatically start the movie when you show the slide, click Automatically. You can pause a movie while it is playing by clicking it. To continue playing the movie, click it again. To manually start the movie when you click it on the slide, click When Clicked.

9 Apply a built-in animation effect to text or an object To apply a built- in animation effect in Office PowerPoint 2007, do the following: 1. Select the text or object that you want to animate. 2. On the Animations tab, in the Animations group, select the animation effect that you want from the Animate list. TO LEARN MORE, GO TO ATOMICLEARNING.COM. THERE ARE TONS OF GREAT SELF- PACED TUTORIALS FOR YOU TO EXPLORE IN ATOMIC LEARNING.LOG ON WITH YOUR NETWORK USERNAME AND PASSWORD. REMEMBER, THE MORE YOU PRACTICE, THE BETTER YOU GET! Matt Hattoon, M.Ed matthew.hattoon@comalisd.org