This guide will show you how to create a basic multi-media PowerPoint presentation containing text, graphics, charts, and audio/video elements.

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1 This guide will show you how to create a basic multi-media PowerPoint presentation containing text, graphics, charts, and audio/video elements. Before starting the steps outlined in this guide, it is recommended that you create a folder on your desktop titled, How To Presentation. This guide has been written for Windows/IBM compatible computers. Macintosh users may also use this guide, but some steps may be slightly different. The lessons demonstrate a variety of ways to create a presentation: LESSON PAGE 1. Start PowerPoint & Create a New Presentation 1 2. Work In Outline View 4 3. Work In Slide View Show Your First Presentation Save & Close the Presentation Create a New Presentation Work In Slide Sorter View Add a Chart Add More Slides Insert & Manipulate Clip Art Insert & Manipulate a Movie Modify the Background Insert WordArt Embed a Presentation Create Slide Transitions Animate Slide Elements 73

2 1. Start PowerPoint & Create A New Presentation PowerPoint is a presentation application that comes with Microsoft Office 97. Although PowerPoint has a variety of templates and an AutoContent Wizard, the best way to learn PowerPoint is to start with a blank presentation and build upon it. 1. Click the Start button Start options are viewed. If you are a Macintosh user, locate the PowerPoint icon and double-click it to open it. 2. Select the Programs folder. 3. Locate the Microsoft PowerPoint icon. 4. Click the Microsoft PowerPoint icon. Program options are listed. Folder options are listed. The PowerPoint application begins. Sometimes, PowerPoint can be found in the Microsoft Office folder (depending on how the program was installed.) Page 1 of 77

3 5. Click the empty circle next to Blank Presentation. A blank presentation is selected in the PowerPoint Create a New Presentation Window. 6. Click the OK button. A blank presentation is created, and a New Slide window appears. Page 2 of 77

4 7. Click the Blank slide layout located at the bottom right corner of the window (as shown in the illustration above). A blank slide layout is selected. 8. Click the OK button. A blank slide is created. Page 3 of 77

2. Work in Outline View There are many ways to view a presentation in PowerPoint. Outline View is a great way to organize your ideas, and quickly create a complete presentation.

5 2. Work in Outline View There are many ways to view a presentation in PowerPoint. Outline View is a great way to organize your ideas, and quickly create a complete presentation. In these steps, you will create a portion of a presentation relating to the topic of planning a PowerPoint presentation. 1. Click the Outline View button located in the lower left corner of the screen. PowerPoint switches from Slide View to Outline View. The button is very small. It can found directly above the Draw menu in the following row of buttons: Page 4 of 77

2. Type: Planning A slide is created with a text header. 3. Press the Enter key (or Return) on the keyboard. A new slide is created. The Color window displays how your slide currently looks: 4.

6 2. Type: Planning A slide is created with a text header. 3. Press the Enter key (or Return) on the keyboard. A new slide is created. The Color window displays how your slide currently looks: 4. Type: Your Message Then, press Enter. A text header is created on the new slide. 5. Press the Tab key. A bullet point is automatically inserted below the text header. 6. Type: Start by identifying the core ideas that you want to communicate. The text is added as a demoted bullet to the header. You can also click the Demote button on the left-hand side of the control bar to create a bullet point: When finished typing, press Enter. Page 5 of 77

7. Type: Organize your ideas through the Outline View in PowerPoint. The text is added as a second bullet point below the header Your Message. Press Enter. 8.

7 7. Type: Organize your ideas through the Outline View in PowerPoint. The text is added as a second bullet point below the header Your Message. Press Enter. 8. On the keyboard, hold down the Shift key and press the Tab key at the same time. 9. Type: Audience Press Enter. A new slide will be created. A text header is created on the new slide. You can also click the Promote button on the left-hand side control bar to create a new slide: 10. Press the Tab key. A bullet point is created. 11. Type: Know who you are presenting to: The text is inserted below the text header, Audience. Press Enter. Page 6 of 77

8 12. Press the Tab key. Or select the Demote button. An indented bullet point, in the form of a dash, will be created. 13. Type: Is the presentation for a formal occasion? The text is added as a demoted bullet point beneath Know who you are presenting to: Press Enter. 14. Type: Or, is the audience informal? Press Enter. The text is added as a second demoted bullet point beneath Know who you are presenting to: Page 7 of 77

9 15. Hold the Shift key down and press the Tab key two times. A new slide is created. Or, click the Promote button two times. 16. Type: Your Medium A text header is created. Press Enter. 17. Press the Tab key. Or, click the Demote button. A bullet point is created below the text header, Your Medium 18. Type: A presentation can be displayed on: The text is inserted below the text header. Press Enter. Page 8 of 77

10 19. Press the Tab key. Or, press the Demote button. An indented bullet point, in the form of a dash, is created. 20. Type: A computer screen The text is added. Press Enter 21. Type: A computer to TV scan device The text is added. Press Enter 22. Type: An LCD projector The text is added. Press Enter 23. Type: Overhead projector transparencies The text is added. Press Enter 24. Type: 35mm slide projector The text is added. Press Enter Page 9 of 77

11 25. Type: The internet The text is added. Press Enter. 26. Type: Presentation note handouts The text is added. Page 10 of 77

12 3. Work In Slide View Slide View allows you to make alterations to your slides for a more enhanced design. 1. Click the Slide View button located on the bottom left of your screen: The slide is viewed in Slide View. The button is very small. It can found directly above the Draw menu in the following row of buttons: 2. Click the up arrow on the scroll bar to move to the first slide (Planning). The first slide in the presentation appears. Page 11 of 77

13 3. Double-click on the word Planning. The word Planning is highlighted. 4. Click the number 44 in the font size box located on the top tool bar. The font size for the word Planning is highlighted and ready to be changed. 5. Type: 70 The font size is increased. Press Enter. Page 12 of 77

14 6. Select Arial Black for a font from the font pop down menu on the top tool bar. Arial Black is selected. 7. Click once on the outer edge of the text box to display the four-sided arrows as shown below: The text is ready to be moved. Page 13 of 77

15 8. Drag the text box downward to the center of the slide by holding the left mouse button down and moving the word Planning to the center of the screen as shown below: The word Planning is horizontally centered on the slide. 9. Place the mouse over the center white box on the left side of the text box as shown below: A two-headed arrow appears. Page 14 of 77

16 10. Hold the left mouse button down and move the mouse to the left so that the text box lines up with the left side of the slide. The text box is expanded to touch the left side of the slide. 11. Click the center white box to the right of the text box. A two-headed arrow appears. Page 15 of 77

17 12. Hold the left mouse button down and move the mouse to the right so that the text box lines up with the right side of the slide. The text box is expanded to touch the right side of the slide. The text is now centered. Page 16 of 77

18 4. Show Your First Presentation Congratulations! You just created your first PowerPoint presentation! Run the Slide Show Viewer to show your presentation. 1. Click the Slide Show button on the bottom left of your screen: Your computer screen goes to black and then displays the slide you have been working on. The button is very small. It can found directly above the Draw menu in the following row of buttons: 2. Click the mouse, or press the space bar on the keyboard. 3. Continue to click the mouse until the presentation comes to an end. The presentation will progress to the next slide. The presentation reaches the last slide and return to the previous view of the slide that you were working on. You can stop the presentation at any time by pressing the ESC key on your keyboard. (Escape key) Page 17 of 77

19 5. Save & Close the Presentation Always save your presentation whenever you feel that you have reached a point that you do not wish to repeat. 1. Click the File menu located on the top menu bar. File is selected. 2. Select Save As. A Save As window appears. 3. Type a name that you wish to save your presentation as. Type: Planning The file will be saved under the name: Planning.ppt. 4. Click the Save button. The presentation is saved. 5. Click the File menu again and select Close. The presentation will close. Make a habit of saving your individual presentations in one folder. PowerPoint presentations that contain video elements, for example, will search for these elements within the same folder that the presentation is located. In other words, the video should be placed in the same directory as the presentation. Presentations should be placed on the hard drive when viewed to allow them to flow better. Page 18 of 77

20 6. Create a New Presentation A presentation can be created in Slide View as well. In these steps, you will create slides relating to the technical considerations one should consider when using PowerPoint. 1. From the top menu bar, select File and then New. A New Presentation window appears. 2. Click the Presentation Designs tab. Design options appear. 3. Double-click Contemporary Portrait.pot The design is selected. Page 19 of 77

21 4. Double-click the Clip Art & Text layout from the New Slide window as shown above. An AutoLayout for the new slide is selected and the slide is created. Page 20 of 77

22 5. Click on the top text box and type: What To Look For Text is added to the textbox. 6. Double click the box labeled Double click to add clip art. 7. A prompt will appear notifying you that additional clips are available on the Office 97 CD-ROM Click OK. A prompt appears (if the Office97 CD- ROM is not in the drive). The Clip Art Gallery opens Place the Office97 CD- ROM in the drive, if available, before moving to the next step. Additional clip elements are on the disc. 8. Click the Find button. A Find Clip window appears. Page 21 of 77

23 9. Type: Frustration The word, Frustration, is entered in the Keywords box. 10. Double-click the duck hammering the computer clip art. The clip art is inserted into the slide in the AutoLayout Clip Art box. Page 22 of 77

24 11. Click the click to add text box. The cursor blinks inside the box. 12. Type: Pentium processor The text is added in the textbox. Press Enter. 13. Type: At least 32MB of RAM A new bullet point is created with text. Press Enter. 14. Type: A good video card A new bullet point is created with text. Press Enter. 15. Press the Tab key. The bullet point is demoted. Page 23 of 77

25 16. Type: 4MB of Video Ram or higher The text is demoted. Press Enter. 17. Type: Able to show video clips The text is demoted. 18. Click the Outline View button: Outline View is selected. Page 24 of 77

26 19. Place the cursor before the W in What To Look For. The cursor becomes a marker to create a new slide. 20. Click the New Slide button from the top toolbar. A new slide is inserted before the previous one. Page 25 of 77

27 21. Double-click Text Only in the Presentation window. Title Slide AutoLayout is selected. 22. Type: Technical Considerations Text is added to the new slide. Page 26 of 77

28 23. Click the Slide View button: The slide view is selected. 24. Click the text three times. The text is highlighted. 25. Click the font size box and type: 70 The font size of the text increases. Press Enter. Page 27 of 77

29 26. Click the Center button from the top toolbar. The text is centered in the textbox. 27. Click on the edge of the textbox so that the four-sided arrows appear and drag the box to the center of the slide. The words, Technical Considerations, are centered horizontally on the slide. Review Action Step 8, page 14 if needed. 28. Extend the text box sides so that they touch the edges of the slide. The words, Technical Considerations, are centered vertically on the slide. Review Action Step 9 through 12, page 14 if needed. Make sure that the text box encircles the text. Page 28 of 77

The orange line will be omitted from the slide. 31.

30 29. Right-click on the orange line and select Background from the menu. Background is selected. 30. Click Omit background graphics from master so that it is check marked. The orange line will be omitted from the slide. 31. Click Apply The orange line will only be omitted from the current slide. If you select Apply To All, the line will be omitted on all slides. Page 29 of 77

31 32. Select File from the top menu bar, then Save As, and save the presentation as Technical. The second presentation is saved. Review Action Steps 1 through 4 (Refer to page 18 if needed). 33. Select File and then Close. The presentation will close Page 30 of 77

7. Work in Slide Sorter View In this example the Slide Sorter View will enable you to build a presentation. 1. From the top menu bar, select File and then New. A New Presentation window appears. 2.

32 7. Work in Slide Sorter View In this example the Slide Sorter View will enable you to build a presentation. 1. From the top menu bar, select File and then New. A New Presentation window appears. 2. Click the Presentation Designs tab. Design options appear. 3. Double-click a design that you would like to use. A design is selected. Page 31 of 77 Whirlpool.pot has been selected for the example in this guide. Additional designs are available in the CD-ROM s Value Pack.

33 4. In the New Slide window, select a Blank layout. A blank layout is selected. 5. Click the Slide Sorter View button: A storyboard view appears. The button is very small. It can found directly above the Draw menu in the following row of buttons: 6. Click the New Slide button on the top toolbar: A New Slide window appears. Page 32 of 77

Double-click on the slide that has just been created (slide

34 7. From the New Slide window, select Chart AutoLayout. The chart layout is selected, and a new slide is created. 8. Double-click on the slide that has just been created (slide 2). The chart slide is displayed in Slide View. Page 33 of 77

35 8. Add a Chart A chart is easy to create using Microsoft Graph, a plug-in application that comes with PowerPoint. 1. Click the click to add title box. The cursor blinks inside the textbox for you to enter text. 2. Type: Different Learning Modalities The title text is added. 3. Double-click the Double click to add chart box Microsoft Graph is activated. Page 34 of 77

Right-click and select Delete. 6. Highlight rows 2 and 3 (located on the left).

36 4. In the Presentation1 Datasheet window, highlight C and D columns and rows as shown below: The demonstration data is highlighted. To highlight the cells, hold the Shift key and click on the letter C and then the letter D. 5. Right-click and select Delete. 6. Highlight rows 2 and 3 (located on the left). Cells C and D are deleted, and the chart automatically displays the changed data. Rows 2 and 3 are selected. To highlight the cells, hold the Shift key and click on the number 2 and then on number 3. Page 35 of 77

37 7. Right-click and select Delete. Rows 1 and 2 are deleted, and the chart automatically displays the changed data. 8. Click the cell below column A and type: Visual Learners A new title is given to the first bar. Page 36 of 77

38 9. Click on the letter B, and then click on the cell below the letter B. The cursor is placed in the cell to enter text. 10. Type: Other Learners The category heading is changed. 11. Click the cell that says East, and type: Students The cell title changes. 12. In cell A-1 type: is changed to 75. The data from the default demo chart is changed. 13. In cell B-1 type: 25 Press Enter on the keyboard is changed to 25. The data from the default demo chart is changed. Page 37 of 77

39 14. From the top toolbar, deselect the Legend button: The legend disappears. 15. Click the Chart Type arrow button to display the different chart types: Chart types are displayed. Page 38 of 77

40 16. Select the 3D Cylinder Chart located in the lower left corner of the selection menu: The chart design changes. 17. Click the Category Axis Guidelines button on the top toolbar: A new guideline is created on the chart, dividing cylinder A from B. 18. Click outside the graph box and onto your slide. Microsoft Graph is exited. Page 39 of 77

41 19. Save your presentation. A Save As window appears. Select File from the top menu bar, then Save As. 20. Type: How To PowerPoint The presentation is saved. Page 40 of 77

9. Add More Slides This section combines many of the skills you previously learned. 1. Click the Slide Sorter view button: The presentation is viewed through slide sorter. 2.

42 9. Add More Slides This section combines many of the skills you previously learned. 1. Click the Slide Sorter view button: The presentation is viewed through slide sorter. 2. Click to the right of slide two and click the New Slide button on the top toolbar: A New Slide window appears. 3. Double-click the Text Only AutoLayout design. The text only layout is applied to the new slide. Page 41 of 77

4. Click the Copy button on the top toolbar: The slide is copied. 5. Click the Paste button: A copy of the slide is pasted after the original slide. 6. Click the Paste button two more times.

43 4. Click the Copy button on the top toolbar: The slide is copied. 5. Click the Paste button: A copy of the slide is pasted after the original slide. 6. Click the Paste button two more times. A total of five slides are displayed. 7. Click once on slide number 3 so that it is selected. Slide 3 is selected. 8. Click on the Outline View button: The slide is viewed in Outline form. Page 42 of 77

9. Type: PowerPoint Allows You To: The text is entered as a header on slide three. Press Enter. 10. Press the Tab key. A new bullet point is created. 11. Type: Reach visual learners effectively.

44 9. Type: PowerPoint Allows You To: The text is entered as a header on slide three. Press Enter. 10. Press the Tab key. A new bullet point is created. 11. Type: Reach visual learners effectively. Text is entered on the slide. Press Enter. 12. Type: Create attractive presentations. Text is entered. Press Enter. 13. Type: Make multimedia, interactive presentations that directly relate to the interests of your audience. Text is entered. Page 43 of 77

45 14. Click once on the slide number 4 icon: Slide number 4 is selected. 15. Type: Getting To The Point With PowerPoint A text header is added to slide number four. 16. Click once on slide 5: Slide 5 is selected. 17. Type: Conclusion A text header is created. Press Enter. Page 44 of 77

46 18. Press the Tab key. A bullet point is added below the header. 19. Type: PowerPoint is only limited to your imagination. Text is added to the slide. Press Enter. 20. Type: Be creative and have fun! A second bullet point is created. Page 45 of 77

47 10. Insert & Manipulate Clip Art Clip Art can be used to enhance your presentation. 1. Double-click on slide number 5: Slide number five opens in Slide View. 2. Click the Insert Clip Art button on the top toolbar: A prompt window appears. 3. Click OK. The prompt, notifying you that there are additional clip elements available on the Office 97 CD-ROM, disappears. 4. Click the Find button. Find is selected in the Clip Art Gallery. 5. Type: Happy The word, Happy, is entered in the keyword search box. 6. Click the Find Now button. Clip art relating to the word is found. Page 46 of 77

48 7. Double-click the cartoon man that is kicking his feet. The clip art is inserted into the slide. 8. Place the mouse over the top left white box of the clip art, so that a two-headed arrow appears. The resize cursor appears. Page 47 of 77

9. With the two-headed arrow active, hold the Shift key down, while holding the left mouse button down, and moving the mouse to the left. The clip art decreases in size.

49 9. With the two-headed arrow active, hold the Shift key down, while holding the left mouse button down, and moving the mouse to the left. The clip art decreases in size. By holding down the shift key, the aspect ratio of the clip art does not change. 10. Once resized, place the mouse over the head of the stick figure. Then, hold the mouse button down and move the clip art to the bottom right corner of the slide. The clip art is moved. Page 48 of 77

50 11. Right-click on the clip art, and select Format Picture. A Format Picture window appears. 12. Click the Format Picture tab. Format Picture options are displayed. 13. Click the Recolor button. Recolor is selected. Page 49 of 77

14. Click the down arrow, under New, and select a light color. A new color for the clip art is selected. View and select additional colors by clicking the More Colors option. 15.

51 14. Click the down arrow, under New, and select a light color. A new color for the clip art is selected. View and select additional colors by clicking the More Colors option. 15. Click the OK button to the right of the changed clip art. The color of the clip art is changed on the slide. 16. Click the OK button again to leave the Format Picture window. The window closes. Page 50 of 77

52 17. Click the down arrow, under New, and select a lighter color. A new color for the clip art is selected. 18. Click the save button on the top toolbar: The presentation is saved. Page 51 of 77

53 11. Insert & Manipulate a Movie Digital animation sequences, or digital movies, can greatly enhance your presentation. 1. While still in Slide View, use the right hand scroll bar to scroll up to the first slide. The first slide is displayed. 2. Select Insert from the top menu bar. Insert functions are displayed. 3. Select Movies And Sound. The Insert Movie window will appear. And then, Movie From File. 4. Locate the Arrowhit.avi animation, and double-click it. The movie is inserted. If you click the Insert Clip Art button while the Office97 CD-ROM is in the drive, additional animations can be found. The Arrowhit animation is from the Office97 CD- ROM. Page 52 of 77

5. Drag and resize the movie so that it covers the right portion of the slide as illustrated below. Leave room to the left of the animation for text. The movie is resized. 6.

54 5. Drag and resize the movie so that it covers the right portion of the slide as illustrated below. Leave room to the left of the animation for text. The movie is resized. 6. Right-click the movie and select Custom Animation. Custom Animation is selected. 7. Select the Play Settings Tab, if not already selected. The play settings are displayed. Page 53 of 77

8. Click the box next to Play using animation order so that it is check marked. Additional options are displayed. 9. Click the Continue Slide Show radio button so that it is check marked.

55 8. Click the box next to Play using animation order so that it is check marked. Additional options are displayed. 9. Click the Continue Slide Show radio button so that it is check marked. The slide show will continue to play even if the animation has not finished playing. 10. Click the After Current Slide radio button so that it is check marked. The animation will stop playing when the viewer is no longer on the slide. Page 54 of 77

11. Click the More Options button. More options are displayed. 12. Click the Loop Until Stopped box so that it is check marked. The animation will loop. 13. Click OK.

56 11. Click the More Options button. More options are displayed. 12. Click the Loop Until Stopped box so that it is check marked. The animation will loop. 13. Click OK. The settings are accepted for the animation. 14. Click the Timing Tab. The timing options are displayed. 15. Click Automatically so that the radio button is selected. The animation will play automatically. 16. Click OK. The animation settings are set. Page 55 of 77

57 12. Modify the Background Now that the animation has been added, the background need to be changed to match it. 1. Right-click on the background of the slide and select Background. Background options are displayed. 2. Click the down arrow and select More Colors. Additional colors are displayed. Page 56 of 77

3. Click the white octagon as shown above. An off-white color is selected. 4. Click OK. The color is accepted. 5. Click the Omit background graphics from master button so that it is check marked.

58 3. Click the white octagon as shown above. An off-white color is selected. 4. Click OK. The color is accepted. 5. Click the Omit background graphics from master button so that it is check marked. The line will be omitted from the background. Locate a color that matches the background of the animation as closely as possible. If the color does not match, select the Custom tab, and adjust the color accordingly. 6. Click Apply. NOT APPLY TO ALL Changes will be made to only the slide you are working on. Page 57 of 77

13. Insert WordArt WordArt allows you to add text designs to your presentation. 1. Click the Insert WordArt button from the bottom Drawing palette: The WordArt window is displayed.

59 13. Insert WordArt WordArt allows you to add text designs to your presentation. 1. Click the Insert WordArt button from the bottom Drawing palette: The WordArt window is displayed. If the WordArt button is not visible, select View from the top menu bar, then Toolbars, and then select Drawing so that it is checkmarked. 2. Double-click the WordArt that is boxed below: The WordArt, second row, five boxes to the right, is selected. Page 58 of 77

60 3. Type: How To Text is entered. 4. Press Enter. A new line is created. 5. Type: Get To The Point Text is entered. 6. Press Enter. A new line is created. 7. Type: With PowerPoint Text is entered. 8. Click OK. WordArt is inserted on the slide. Page 59 of 77

61 9. In the WordArt toolbox, click the WordArt Shape button: Word Art Shape is selected. 10. Select Fade Right as shown below: Fade Right is selected. Page 60 of 77

11. Move and resize the WordArt so that it fills the entire left portion of the slide. The slide is now balanced in design. Text and graphics cannot be displayed over a movie.

62 11. Move and resize the WordArt so that it fills the entire left portion of the slide. The slide is now balanced in design. Text and graphics cannot be displayed over a movie. Position and resize the WordArt by using the white squares, in the same manner as you did with the clip art in previous sessions. 12. Click the Format WordArt button on the WordArt toolbar: Format WordArt options are displayed. Page 61 of 77

63 13. Click the down arrow under Fill and select the color red. Red is the color selected for WordArt to change to. 14. Click OK. WordArt changes with a fill of red. Page 62 of 77

64 15. Click the Save button on the top toolbar. The presentation is saved. Page 63 of 77

65 14. Embed a Presentation Embedded presentations allow for interactivity. A menu of presentations can be created to flow with the interests of your audience. It allows the presenter to direct, or change, what is presented during the presentation. 1. While in Slide View, scroll down to slide number 4: Getting To The Point With PowerPoint. Slide number four is displayed. 2. Click the text box and center the text on the top of the slide. Getting To The Point With PowerPoint is centered on the top of the slide. Page 64 of 77

66 3. From the Drawing palette, click the Text Box button: 4. Click the center of the screen, directly below the line as shown below: The Text Box tool is selected. A text box is added to the slide. If the Text Box button is not visible, select View from the top menu bar, then Toolbars, and then select Drawing so that it is checkmarked. Page 65 of 77

67 5. Click the Center button from the top toolbar: The text will be centered. 6. Select Arial as a font and 24 for a size. 7. Select the Italicize button from the top toolbar: The font will be in Arial at size 24. The text will be italicized. Review Action Step 4, page 12, and Action Step 6, page 13, if needed. 8. Type: Select An Option Below The text is entered. Center the text more if needed by clicking once on it, holding the mouse button down, and moving the text. Or stretch the textbox to each end of the slide as done in previous sessions. Page 66 of 77

9. From the top menu bar, select Insert, and then Object. An Insert Object window appears. 10. Click the Create From File radio button so that it is marked.

68 9. From the top menu bar, select Insert, and then Object. An Insert Object window appears. 10. Click the Create From File radio button so that it is marked. Create From File is selected. 11. Click the Browse button. A Browse window appears. 12. Locate the Planning presentation and double-click it. The Planning presentation is selected to be embedded. Page 67 of 77

69 13. From the Insert Object window, click OK. The first slide of the Planning presentation will be inserted as a graphic. 14. Resize and move the Planning graphic the to the lower left o the slide as shown below: The graphic is positioned to make room for another. Page 68 of 77

70 15. Right-click on the Planning graphic and select Action Settings. An Action Settings window appears. 16. Click the Object Action radio button so that it is marked. When the mouse clicks the Planning graphic, PowerPoint will show the Planning (embedded) presentation. 17. Click OK. The settings are accepted. Page 69 of 77

18. Repeat 1 through 17 to embed the Technical presentation, and place it to the right of Planning as shown below: The Technical presentation is embedded. 19.

71 18. Repeat 1 through 17 to embed the Technical presentation, and place it to the right of Planning as shown below: The Technical presentation is embedded. 19. Click the Save button on the top toolbar. The presentation is saved. 20. Scroll to the first slide and click the Slide Show button to view the presentation. The presentation is viewed. Page 70 of 77

15. Create Slide Transitions The television and film industry has learned that each type of transition has a psychological meaning to the viewer.

72 15. Create Slide Transitions The television and film industry has learned that each type of transition has a psychological meaning to the viewer. For example, Fade From Black represents a new start; similar to when you open your eyes from a long sleep. When choosing a slide transition, you should take into consideration what mood it creates. 1. Click Slide Sorter View. Slide Sorter View is displayed. 2. Click once on slide one so that is selected. The first slide is selected. 3. Click the Slide Transition Effects down arrow as shown below: Transition effects are displayed. Page 71 of 77

73 4. Scroll down, and select Fade From Black. A Fade From Black transition is applied to slide number one. 5. Click the following icon, to the left of the slide, to view a preview of the transition: A thumbnail preview of the transition is displayed. 6. Click the next slide once, so that it is selected, and apply a transition of your choice. A transition is applied. 7. Continue this process until all slides have a transition of your choice. All slides are given a transition. Page 72 of 77

16. Animate Slide Elements Animation allows information to be revealed with a presenter s cue. It also allows for a lot of fun! 1. Double-click slide number two in the Slide Sorter View.

74 16. Animate Slide Elements Animation allows information to be revealed with a presenter s cue. It also allows for a lot of fun! 1. Double-click slide number two in the Slide Sorter View. Slide two is displayed in Slide View. 2. Right-click on the chart and select Custom Animation. The Custom Animation window appears. 3. Click the down arrow below Introduce Chart Elements and select By Category, as shown below: The chart is animated by each bar (category). Page 73 of 77

75 4. Deselect Animate Grid and Legend. The grid and legend are no longer animated. 5. Under Entry animation and sound click the first down arrow, scroll down and select Wipe Up. The bars will wipe up. Page 74 of 77

6. Click the Preview button. A preview of the animation is displayed. 7. Click OK. The animation is accepted. 8. Scroll to the next slide. Slide three is displayed. 9.

76 6. Click the Preview button. A preview of the animation is displayed. 7. Click OK. The animation is accepted. 8. Scroll to the next slide. Slide three is displayed. 9. Right-click the text box that contains the bullet points and select Custom Animation. The Custom Animation window appears. 10. Select an animation and/or sound. Animation effects are selected. Page 75 of 77

77 11. Under Introduce text, select All at once. The text will be animated as sentences. 12. Make sure that Grouped by 1 st level paragraphs is selected. All of the contents of each bullet point are animated. 13. Click the Preview button. A thumbnail preview is displayed. Page 76 of 77

78 14. Play with different setting within the Effects tab of the Animation Window. A preview is displayed. Press the Preview button to see how each setting affects the effect. 15. Click the OK button when ready. The animation effect is applied to the slide. 16. Continue to apply animation to each slide. Animation is applied to all slides. For example, on the last slide, have the man Screech Breaks to the right of the screen. 17. Save your presentation. The presentation is saved. 18. Practice and refine your presentation. Show Time! Your audience loves you because they didn t have to sit though another boring presentation. Congratulations on creating your first multi-media, interactive, PowerPoint presentation! Page 77 of 77

A "How To Guide" Created For The NETA Conference. Summer of A CompUSA book is recommended to accompany this guide.

A How To Guide Created For The NETA Conference. Summer of A CompUSA book is recommended to accompany this guide. A "How To Guide" Created For The NETA Conference Summer of 1998 A CompUSA book is recommended to accompany this guide. 1. Starting PowerPoint PowerPoint is a member of Office 97. The following directions