Microsoft Excel Keyboard Shortcuts

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2 Microsoft Excel Keyboard Shortcuts Here is a complete list of keyboard shortcuts for Microsoft Excel. Most of the shortcuts will work on all Excel versions on Windows based computer. Data Processing Shortcuts Alt + Enter Create a new line within a cell Data processing Alt + F1 Insert chart on the active sheet Data processing Alt + F11 Open Microsoft Visual Basic Data processing editor for Excel Alt + H, D, C Delete the column of the active Data processing cell Alt + H, E, A Clear the selected cell data Data processing Alt + H, E, R Remove hyperlinks from the Data processing selected cells Alt + H, F, I, L Copy the content on the right cell Data processing to the current active cell Alt + H, F, I, R Copy the content on the left cell Data processing to the current active cell Alt + H, F, I, U Copy the content on the below Data processing cell to the current active cell Alt + H, F, O Open clipboard pane Data processing Alt + H, V, E Paste content with source values Data processing and formatting (you should have copied the content before) Alt + H, V, I Paste the copied content as a Data processing linked picture or image Alt + H, V, U Paste the copied content as a Data processing picture or image Alt + Shift + F1 Create new spreadsheet Data processing Ctrl + - Delete cells or rows Data processing 2

3 Ctrl + : Insert current time Data processing Ctrl + ; Insert system date Data processing Ctrl + Copy the formula from upper cell Data processing to lower cell Ctrl + Copy the content from the upper Data processing cell to lower cell Ctrl + 0 Hide columns Data processing Ctrl + 9 Hide rows Data processing Ctrl + C Copy selected content Data processing Ctrl + D Copy the content from the upper Data processing cell to lower cell Ctrl + E Use flash fill Data processing Ctrl + Enter Fill the range with current entry Data processing Ctrl + F Find content on the sheet Data processing Ctrl + K Insert hyperlink on the selected Data processing cell Ctrl + Left Click Select only the particular clicked Data processing cells in addition to the currently selected cell Ctrl + R Copy the content from left cell to Data processing the right side cell Ctrl + Shift + ( Unhide rows Data processing Ctrl + Shift + ) Unhide columns Data processing Ctrl + Shift + * Select the region nearer to active Data processing cell Ctrl + Shift + : Insert current time Data processing Ctrl + Shift + Copy the content from the upper Data processing cell to lower cell Ctrl + Shift + + Insert cells or rows Data processing Ctrl + Shift + Select the workbook content Data processing Spacebar Ctrl + V Paste content Data processing 3

4 Ctrl + X Cut the selected content Data processing Ctrl + Y Redo previous action Data processing Ctrl + Z Undo previous action Data processing Esc Cancel the selected or current Data processing operation F2 Edit active cell Data processing F4 Repeat the last action (like Data processing pasting) F7 Do spell check Data processing Shift + F10 + M Add or delete comment from the Data processing selected cell Shift + F2 Insert comment on the cell Data processing Shift + F3 Insert function Data processing Shift + Left Click Select all cells till the clicked Data processing range in addition to the currently selected cell Dialog Box Shortcuts Alt + A, M Open Remove Duplicate dialog Dialog box box Alt + F8 Open Macro popup box Dialog box Alt + H, C, P Open Copy Picture dialog box Dialog box Alt + N, R Open Insert Chart dialog and go Dialog box to Recommended Chart section Alt + W, Q Open zoom dialog box Dialog box Ctrl + 1 Open format cells popup box Dialog box Ctrl + Alt + V Open paste special dialog box when you have copied the content in clipboard Dialog box Ctrl + F3 Open name manager Dialog box 4

5 Ctrl + G Go to the named cell Dialog box Ctrl + H Find text and replace with Dialog box another text Ctrl + L Open create table box Dialog box Ctrl + Q Open Quick Analysis tool Dialog box Ctrl + Shift + F3 Open create name for selection Dialog box popup box Ctrl + T Open create table box Dialog box F3 Show paste name popup when Dialog box the names are defined in the workbook F5 Open Go To popup box Dialog box Shift + F4 Find next when finding the text Dialog box Shift + F5 Find and replace Dialog box Alt + T, O Open Excel Options dialog Dialog box Formatting Shortcuts Alt + H, C Align center Formatting Alt + H, F, I, J Justify the selected cell content Formatting Ctrl + 2 Apply bold Formatting Ctrl + 3 Apply italic Formatting Ctrl + 4 Apply underline Formatting Ctrl + 5 Apply strikethrough Formatting Ctrl + B Bold selected content Formatting Ctrl + I Make the selected text italic Formatting Ctrl + Shift +! Format cell in number format Formatting Ctrl + Shift + # Format cell in date format Formatting Ctrl + Shift + $ Format cell in $ currency format Formatting Ctrl + Shift + % Format cell in % format Formatting 5

6 Ctrl + Shift + & Apply border around the cell Formatting Ctrl + Shift Format cell in time format Formatting Ctrl + Shift + ^ Format cell in exponential format Formatting Ctrl + Shift + _ Remove border around the cell Formatting Ctrl + Shift + ~ Format cell as general Formatting Ctrl + Shift + F Open format cell dialog box with Formatting font tab open Ctrl + U Underline the text Formatting Function Shortcuts Alt + = Apply automatic summation when used down the cells with numbers. Apply sum function when used on empty cell. Function Alt + H, U, C Count numbers Function Alt + H, U, A Average number function Function Alt + H, U, M Maximum number function Function Alt + H, U, I Minimum number function Function General Shortcuts Alt + F10 Show or hide selection pane General Ctrl + 8 Show / hide outline symbols General Ctrl + End Go to the lowest used cell in right General corner of a workbook Ctrl + Shift + L Toggle autofilter General Ctrl + W Close active sheet General F1 Open Excel help General 6

7 Shift + F7 Open thesaurus to find synonyms General Shift + F8 Add to selection General Shift + Spacebar Select the row General Alt + H, O, I Autofit the width of the selected General column Ctrl + Shift + O Select all cells with comments General Menu and Ribbon Shortcuts Alt Activate access keys (then press further keys to go to the required menu item) Menu Alt + A Go to Data menu Menu Alt + F Open File menu Menu Alt + F2 Save as workbook Menu Alt + F4 Close workbook Menu Alt + H Highlight menu and go to Home Menu menu Alt + H, B Open border dropdown Menu Alt + H, H Choose the color to fill Menu Alt + H, 0 Increase one decimal place of the Menu number Alt + H, 3, D Double underline the selected Menu content Alt + H, 5 Reduce indent Menu Alt + H, 6 Increase indent Menu Alt + H, 9 Reduce one decimal place of the number Menu Alt + H, A, B Align content in bottom of the cell Menu Alt + H, A, C Align center Menu Alt + H, A, L Left alignment Menu 7

8 Alt + H, A, M Align content in middle of the cell Menu Alt + H, A, N Apply accounting format from the Menu list Alt + H, A, R Right alignment Menu Alt + H, A, T Align content in top of the cell Menu Alt + M Go to Formulas menu Menu Alt + N Highlight menu and go to insert Menu menu Alt + N, B Go to insert bar chart menu Menu Alt + N, C Go to insert column chart menu Menu Alt + N, N Go to insert line chart menu Menu Alt + N, Q Go to insert pie chart menu Menu Alt + N, S, D Go to insert custom combo chart Menu menu Alt + P Page Layout menu Menu Alt + R Open Review tab Menu Alt + R, A Show all comments Menu Alt + R, D Delete comment from the cell Menu Alt + W Go to View menu Menu Alt + W, F, F Free panes, you should have Menu selected columns or rows before Alt + W, I View the sheet in a page break Menu preview mode Alt + W, L View the sheet in a normal mode Menu Alt + W, V, G Toggle gridlines on or off Menu Context Key Open context menu Menu Ctrl + 6 Toggle object display Menu Ctrl + 7 Show / hide toolbar Menu Ctrl + F1 Show or hide ribbon Menu Ctrl + F12 Open file Menu Ctrl + F2 Open print preview options Menu Ctrl + F4 Close sheet Menu 8

9 Ctrl + O Go to open menu Menu Ctrl + P Print options Menu Ctrl + S Save the workbook Menu Ctrl + Shift + F12 Open print options Menu Ctrl + Shift + U Expand / collapse formula bar Menu F10 Activate access keys Menu F6 Toggle between menu, ribbon Menu and task pane. Shift + 10 View context menu (generally Menu opened with right click) Shift + F12 Save as the workbook Menu Shift + F6 Activate menu Menu Windows Key Open context menu Menu Alt + Spacebar Open control menu Menu Navigation Shortcuts Ctrl + Down Arrow Ctrl + Left Arrow Ctrl + Right Arrow Ctrl + Shift + Arrows Ctrl + Shift + End Move to lower end of the selected range Move to left end of the selected range Move to right end of the selected range Select till the nonblank cell in the arrow direction Select the range from the current cell to the lowest used right corner cell of a workbook Navigation Navigation Navigation Navigation Navigation Ctrl + Up Arrow Move to upper end of the Navigation selected range Down Arrow Move one cell down Navigation 9

10 Home Go to first cell in a row Navigation Left Arrow Move one cell left Navigation Page Down Move one screen down Navigation Page Up Move one screen up Navigation Right Arrow Move one cell right Navigation Scroll Lock + Go to upper left corner cell (first Navigation Home cell) Shift + Tab Move to previous cell or ribbon Navigation item or cell Tab Move to next cell or ribbon item Navigation or cell Up Arrow Move one cell up Navigation Workbook Shortcuts Alt + Page Move one screen right Workbook Down Alt + Page Up Move one screen left Workbook Alt + Shift + F2 Save as workbook Workbook Alt + Shift + F4 Close workbook Workbook Ctrl + A Select all cells in a sheet Workbook Ctrl + F10 Maximize window Workbook Ctrl + F11 Insert a new macro sheet Workbook Ctrl + F5 Restore window size Workbook Ctrl + F6 Go to next workbook Workbook Ctrl + F7 Move the window Workbook Ctrl + F8 Resize window Workbook Ctrl + F9 Minimize window Workbook Ctrl + Home Go to start of the sheet Workbook Ctrl + N Open new Excel workbook Workbook 10

11 Ctrl + Page Go to next sheet in a workbook Workbook Down Ctrl + Page Up Go to previous sheet in a Workbook workbook Ctrl + Shift + F1 Maximize window by hiding Workbook menus and ribbon Ctrl + Shift + F6 Go to previous workbook Workbook Ctrl + Shift + F6 Go to previous workbook window Workbook Ctrl + Shift + Page Down Select current and next sheets (you should have next available sheet for selection) Workbook Ctrl + Shift + Page Up Select current and previous sheets (you should have previous available sheet for selection) Go to previous workbook Workbook Ctrl + Shift + Workbook Tab Ctrl + Tab Go to next workbook Workbook F11 Insert new chart sheet Workbook F12 Save as the workbook Workbook F9 Calculate in all sheets in all Workbook opened workbooks Shift + F11 Create new sheet Workbook 11

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