Word 2013 Beginning. Technology Integration Center

Transcription

1 Word 2013 Beginning Getting Started... 2 Quick Access Toolbar... 3 The Ribbon... 3 Help... 4 Compatibility Mode... 4 Document Views... 4 Navigating the Document... 5 Moving Around in the Document... 5 Keyboard Shortcuts... 6 Selecting Text... 6 Moving Text... 6 Little Corrections... 7 Landscape or Portrait Orientation... 7 Margins... 8 Formatting a Paragraph... 8 Adjusting Line Spacing... 8 Document Formatting... 8 Formatting Text... 9 Format Painter... 9 Alignment... 9 Changing the Default Font Changing Case Creating a Bulleted List Creating a Numbered List Automatic Capitalization Tab Stops Spelling & Grammar Check Readability Statistics Thesaurus AutoCorrect Symbols Find Pictures Screenshot Screen Clipping Page Borders Paragraph Borders Saving a Document Creating a PDF Printing the Document Technology Training Resources can be found at Page 1

2 Getting Started When first opening Word 2013, the window opens with a list of recently opened documents, an option to open other documents, create documents from available templates, and the option to open a blank document. Creating a Blank Document Click on Blank document. Creating a Document from a Template Scroll through the list and click on the desired template. To search for a specific template, click in the Search box, type a word(s) describing the desired template, and press Enter. OR click on one of the Suggested Search options. Scroll through the list of templates. Click on the desired template. Click on Create. Opening a Recent Document Scroll through the Recent list. Click on the desired document in the list. Opening Other Documents Click on Open Other Documents at the bottom of the Recent list. Click on the location of the desired document. Possible locations include: o Recent Documents is the list of documents recently opened. o Davis School District is the location for files in SkyDrive Pro (Office 365). o SkyDrive is the skydrive.com location. o Other Web Locations is used to locate and open documents on the web. o Computer is a list of storage locations available on the local computer, including the H: drive. Browse to the location of the desired document. Click on the desired document. Click on Open. Page 2

3 Quick Access Toolbar The Quick Access Toolbar is located above the Ribbon. When the cursor is over an item, the name of the item is displayed. The options available when Microsoft Office 2013 is first installed include Save, Undo, and Redo. Customizing the Quick Access Toolbar To add an item to the Quick Access Toolbar, click on the Customize Quick Access Toolbar down arrow at the end of the Quick Access Toolbar and then click on the desired item. Items with a check mark in front of them are currently displayed on the Quick Access Toolbar. To remove an item, click on the Customize Quick Access Toolbar down arrow at the end of the Quick Access Toolbar and click on the desired item. (This removes the checkmark in front of the item.) To add a command from the Ribbon, right click on the desired command and choose Add to Quick Access Toolbar. To remove a command that has been added, right click on the command on the Quick Access Toolbar and choose Remove from Quick Access Toolbar. Changing the Order on the Quick Access Toolbar Click on the Customize Quick Access Toolbar drop down arrow at the end of the Quick Access Toolbar and choose More Commands. In the column on the right below Customize Quick Access Toolbar, click on the item to be moved. To move the item up, click on the up arrow at the right. To move the item down, click on the down arrow at the right. Position of the Quick Access Toolbar The Quick Access Toolbar is usually located above the Ribbon. To place the Quick Access Toolbar below the Ribbon, click on the Customize Quick Access Toolbar down arrow and choose Show Below the Ribbon. To place the Quick Access Toolbar above the Ribbon, click on the Customize Quick Access Toolbar down arrow and choose Show Above the Ribbon. The Ribbon The Ribbon runs across the top of the window. The Ribbon consists of 3 types of items. o Tabs This is the main level and includes Home, Insert, Page Layout, etc. o Groups Each tab has several groups that show related items together. o Commands A command is an item in a group or list. Some tabs are only available when a particular item is selected. For example, the Picture Tools/Format tab is only shown when a picture is selected. Page 3

4 Using the Ribbon Click on the desired tab. The commands on each tab are grouped. The name of the group is at the bottom. Some groups have a Dialog Box Launcher button which opens the dialog box with more commands. Minimizing/Restoring the Ribbon To minimize the Ribbon, click on the Collapse the Ribbon icon located on the right side of the Ribbon. OR click on Ribbon Display Options located in the upper right corner and choose from the following options: o Auto-hide Ribbon o Show Tabs To restore the Ribbon, click on Ribbon Display Options and choose Show Tabs and Commands. Help Click on Microsoft Word Help in the top right corner. Type the desired word(s) in the search box and then press the Enter key. Choose the desired topic. To research another topic, enter the desired word(s) in the search box and then press the Enter key. Note An active Internet connection is needed. Compatibility Mode Microsoft Word 2013 can open documents created in previous versions of Word. Previous versions open in compatibility mode, indicated by [Compatibility Mode] after the name of the file on the title bar. Features new to Microsoft Word 2013 are not available when a document is in compatibility mode. To convert an open document: o Click on the File tab and click on Info. o Click on Convert next to Compatibility Mode. o Document Views On the Ribbon, click on the View tab. In the Views group, click on the desired view. Print Layout is the usual view. Read Mode Read Mode is a view which makes it easy to read the document on the screen. On the Ribbon, click on the View tab. In the Views group, click on Read Mode. Click on View at the top of the screen for more options. To leave Read Mode, press the Escape key on the keyboard. Page 4

5 Zoom On the Ribbon, click on the View tab. In the Zoom group, click on Zoom. In the Zoom to section, choose the desired zoom. OR use the Zoom toolbar on the Status Bar at the bottom right of the window. White Space The feature Hide White Space removes the top and bottom margins from view. Place the cursor in the space between two pages and double click. (The White Space is hidden.) Place the cursor in the space between two pages and double click again. (The White Space shows.) Navigating the Document The Navigation Pane provides easy navigation through long documents. To bring up the Navigation Pane, click on the View tab, and then in the Show group, click on Navigation Pane. The Navigation Pane opens on the left. Click on Pages to see the thumbnails of the pages of the document. To navigate to a desired page: o If the document has headings, click on Headings and click on the desired heading. o OR click on Pages and click on the thumbnail of the desired page. To find a particular word: o Click in the Search document box and enter the word(s). o Press the Enter Key. o The word(s) is highlighted in the document and the number of times is appears in the document is noted. o Use the up and down arrows to move through the document to each instance of the word(s). To close the Navigation Pane, click on the X in the top corner of the pane. Moving Around in the Document Arrow Keys...Move one letter or line. Scroll Bar...Slide smoothly through the document. Page Up/Page Down...Move through the document screen by screen. Home Key...Move to the beginning of a line of text. End Key...Move to the end of a line of text. Control Right/Left Arrow...Move through the document word by word. Control Up/Down Arrow...Move through the document paragraph by paragraph. Control Home...Move to the beginning of the document. Control End...Move to the end of the document. Control Page Up/Page Down...Move to the top of the previous page or next page. Page 5

6 Keyboard Shortcuts Press the Alt key on the keyboard to display (turn on) the keystrokes for the tabs. Press the desired key such as H for the Home tab. Continue pressing the indicated keys and/or down arrow to make the desired choices. To remove (turn off) the keystroke markers from the screen, press the Alt key. Selecting Text Selecting Text with a Mouse Move the cursor to the beginning of the text to be selected. Click with the left mouse button and drag the cursor to the end of the text to be selected. Selecting Text with the Keyboard Place the cursor at the beginning of the text to be selected. Hold down the Shift key and use the arrow keys to select the desired text. Release the Shift key. Crazy Clicking 1 click places the cursor in the document. 2 clicks in the middle of a word selects the word. 3 clicks in the middle of a paragraph selects the paragraph. Control click selects a sentence. Selecting Text in the Left Margin Place the cursor to the left margin directly across from the text to be selected. Click and drag down the margin. The text is selected one line at a time. Selecting a Range of Text Click at the beginning of the text to be selected. Hold down the Shift key and click at the end of the text to be selected. Selecting All Text Hold down the Control key and press A. Warning - Once the text is selected, pressing a key will cause the highlighted text to be replaced with that keystroke. Moving Text Cutting and Pasting Text Select the text to be moved. Press Ctrl X OR on the Ribbon, click on the Home tab. o In the Clipboard group, click on Cut. Click where the selected text is to be pasted. Press Ctrl V OR on the Ribbon, click on the Home tab. o In the Clipboard group, click on Paste. Page 6

7 Copying and Pasting Text Select the text to be copied. Press Ctrl C OR on the Ribbon, click on the Home tab. o In the Clipboard group, click on Copy. Click where the selected text is to be pasted. Press Ctrl V OR on the Ribbon, click on the Home tab. o In the Clipboard group, click on Paste. Seeing the Clipboard In the Clipboard group, click on the Dialog Box Launcher in the bottom right corner. When the Clipboard is open, copying in another program places that information in the Clipboard. Pasting from the Clipboard Dragging Text Bring up the Clipboard. Click in the document where the text is to be pasted. Click on the desired item in the Clipboard. Select the text to be moved. Place the cursor in the middle of the selected area and drag the text to the new location. Release the mouse button. Be sure to watch the cursor to see where the text will be placed. Little Corrections Erasing Text The Backspace key erases characters to the left of the cursor. The Delete key erases characters to the right of the cursor. Undo and Redo To reverse the last change made, click on Undo on the Quick Access Toolbar. To change things back, click on Redo on the Quick Access Toolbar. To see the undo history, click on the Undo down arrow. To perform multiple undo s, click on the Undo down arrow and click on the desired item in the list. The action clicked on and all others above it in the list will be undone. Landscape or Portrait Orientation On the Ribbon, click on the Page Layout tab. In the Page Setup group, click on Orientation and choose Portrait or Landscape. Page 7

8 Margins On the Ribbon, click on the Page Layout tab. In the Page Setup group, click on Margins and choose the desired option from the list OR click on Custom Margins at the bottom. o Click on the Margins tab. o Enter numbers or adjust the Top, Bottom, Left, and Right margins. o In the Apply to box, choose the Whole document or This point forward. o Selected Text (Custom Margins only) If text was selected when the margins were changed, there is an option to apply the margins to the Selected text. Note - Changing the margins for a block of text moves the text to a new page. Formatting a Paragraph Click in the paragraph to be formatted or highlight the paragraphs if formatting more than one. On the Ribbon, click on the Page Layout tab. In the Paragraph group, use the up and down arrows in the Indent Left box and the Indent Right box to adjust the indentation of the paragraph OR click in the box and enter the desired indentation. In the Paragraph group, use the up and down arrow arrows in the Spacing Before box and the Spacing After box to adjust the spacing of the paragraph OR click in the box and enter the desired spacing. Adjusting Line Spacing Click in the paragraph to be formatted or highlight the paragraphs if formatting more than one. In the Paragraph group, click on Line Spacing and choose the desired spacing. Document Formatting Document formatting defines the overall look of the document. Changing the Document Formatting On the Ribbon, click on the Design tab. In the Document Formatting group, click on More to see the available formats. Click on the desired format. Hover over the different formats to see a Live Preview. o There are formats for Word 2003 and Word To set the current format as the default, click on Set as Default. Page 8

9 Formatting Text Highlight the text to be changed. In the Font group, change the font and font size as desired. Click on Increase Font Size or Decrease Font Size to quickly adjust the font size. Note - By clicking on the Font down arrow or the Font Size down arrow and resting the cursor over the desired choice, the highlighted text changes to preview the effect of the choice. Exact Font Size Mini toolbar The exact font size can be typed in the Font Size box. Click in the Font Size box. Type in the desired size (i.e. 11.5), and press the Enter key. The Mini toolbar is a semi-transparent toolbar which appears when text is selected. Highlight text to be formatted. Use the items on the Mini toolbar to make the desired changes to the text. If the Mini toolbar has disappeared, right click on the highlighted text to bring up the Mini toolbar. Format Painter Select the text with the desired formatting. On the Ribbon click on the Home tab. In the Clipboard group, click on Format Painter. Notice - The cursor changes to a paintbrush. Click and drag over the text to be formatted. Note - The Format Painter then turns itself off. Repeated use of the Format Painter Alignment Select the text with the desired formatting. On the Ribbon click on the Home tab. In the Clipboard group, double click on Format Painter. Click and drag over the text to be formatted. Note - To turn off the Format Painter, click on Format Painter. Highlight the text to be formatted. In the Paragraph group, click on the desired alignment item on the toolbar. o Left Text aligns to the left with an uneven edge on the right. o Center Text aligns to the center. o Right Text aligns to the right with an uneven edge on the left. o Justify Text aligns with even edges on left and right by spacing words across the page. Page 9

10 Changing the Default Font In the Font group, click on the Dialog Box Launcher button at the bottom right corner. Choose the desired font and font size. Click on Set As Default at the bottom left. Choose whether the font is being set as default for the open document or for all documents. Click OK. Click OK. Changing Case Highlight the text to be formatted. In the Font group, click on Change Case. Choose from the following options: Sentence case, lowercase, UPPERCASE, Capitalize Each Word, or toggle case. Creating a Bulleted List Click in the text to be bulleted. In the Paragraph group, click on Bullets. Turning Off Bullets Click in the text that is bulleted. In the Paragraph group, click on Bullets. Making a Sub-Bullet Click at the beginning of the text. Press the Tab key OR on the Ribbon, click on the Home tab. o In the Paragraph group, click on Increase Indent. Making a Sub-Bullet a Regular Bullet Click at the beginning of the text. Hold down the Shift key and press the Tab key OR on the Ribbon, click on the Home tab. o In the Paragraph group, click on Decrease Indent. Changing the Type of Bullets Click in the bulleted text. In the Paragraph group, click on the Bullets down arrow. Move the cursor over the choices and notice the preview of the text. Click on the desired type of bullets. Page 10

11 Customizing Bullets Click in the bulleted text to be changed. In the Paragraph group, click on the Bullets down arrow. Click on Define New Bullet. To use a symbol bullet: o Click on the desired symbol. o Click on the Font down arrow and choose the desired font. (i.e. Wingdings) o Click on the desired symbol. o Creating a Numbered List Click at the beginning of the text to be numbered. In the Paragraph group, click on Numbering. Turning Off Numbering Click in the line of text that is numbered. In the Paragraph group, click on Numbering. Making a Sub-Item Click at the beginning of the text. Press the Tab key OR on the Ribbon, click on the Home tab. o In the Paragraph group, click on Increase Indent. Making a Sub-Item a Regular Number Click at the beginning of the text. Hold down the Shift key and press the Tab key OR on the Ribbon, click on the Home tab. o In the Paragraph group, click on Decrease Indent. Number Alignment A numbered list with 10 or more items usually looks better when the numbers are aligned to the right. Click and drag to highlight the list. In the Paragraph group, click on the Numbering down arrow. Click on Define New Number Format. Click on the Alignment box down arrow and choose Right. Page 11

12 Restarting Numbering Click in the numbered line to be changed. In the Paragraph group, click on the Numbering down arrow. Click on Set Numbering Value. Click to select Start new list box. In the Set value to box, enter the number to begin with. Automatic Capitalization Tab Stops Word 2013 capitalizes the first letter of sentences by default. This AutoCorrect feature can be turned on or off. After entering the first item of the list, press the Enter key to move to the next item in the list. When the cursor is placed over the first word, the first letter has a blue underlining. Place the cursor over the blue underlining and click on the lightning bolt. To remove capitalization this one time only, click on Undo Automatic Capitalization. To turn off Automatic Capitalization from now on, click on Stop Auto-capitalizing First Letter of Sentences. To make changes to AutoCorrect Options, click on Control AutoCorrect Options. Default Tab Stops Tab stops are set for every.5 inches by default. Types of Tab Stops Name Symbol Description Left Tab Text is left justified against the position of the tab. Center Tab Right Tab Decimal Tab Bar Tab Where is the Ruler? Text is centered from the position of the tab. Text is right justified against the position of the tab. Text is justified with the decimal point (period) in line with the position of the tab. Text is left justified against the position of the tab and a bar is placed in the text at the position of the tab. The Ruler is an important item in setting tabs. On the Ribbon, click on the View tab. In the Show group, click to place a checkmark in front of Ruler. The Ruler appears under the ribbon and down the left side of the screen. Page 12

13 Setting a Tab Stop Highlight the desired text. Click on the Ruler where the tab stop is to be set. Each click on the Ruler creates a tab stop. Changing the Position of a Tab Stop Highlight the desired text. On the Ruler, click on the tab stop and drag it to the desired location. Customizing the Tab Stop Highlight the desired text. On the Ruler, double click on the tab stop to be customized. In the Alignment section, select the desired alignment. In the Leader section, select the type of leader or select None. Click on Set. Note To customize additional tab stops, click on the desired tab stop in the list and make the desired changes. Clearing a Tab Stop Highlight the desired text. On the Ruler, click on the tab stop and drag it off the Ruler. Clearing All Tab Stops from Text Highlight the desired text. Double click on a tab stop on the Ruler. Click on Clear All. Spelling & Grammar Check Right Click Correct Spelling Right click on the word in question. (The word is marked with a red wavy line under the word(s).) Select from the words at the top of the box Page 13

14 Spelling Check On the Ribbon, click on the Review tab. In the Proofing group, click on Spelling & Grammar. The Spelling Pane opens on the right with the word in question displayed. To keep the word the same, click on Ignore. To ignore all occurrences of the word in the document, click on Ignore All. To add the word to the dictionary, click on Add. To change this instance of the word, click on the correct spelling in the list and then click on Change. To change all occurrences of the word in the document, click on the correct spelling in the list and then click on Change All. Note The selected word in the list appears at the bottom with associated words. Click on the X to close the Spelling Pane. Note If the program does not recognize any spelling or grammar errors, the window does not open. Right Click Correct Grammar Right click on the word(s) in question. (The word(s) is marked with a blue wavy line under the word(s).) Select from the words at the top of the box Grammar Check When the computer encounters a grammar question, the word(s) in question have a blue wavy line under the word(s). The Grammar Pane opens with the word in question displayed. To keep the word(s) the same, click on Ignore. To change this instance of the word, click on the correct grammatical option in the list and then click on Change. Click on the X to close the Grammar Pane. Spelling and Grammar Options Click on the File tab and then click on Options. Click on Proofing in the left pane. In the When correcting spelling and grammar in Word section, make the desired choices. Readability Statistics Displaying Readability Statistics Click on the File tab and then click on Options. Click on Proofing in the left pane. In the When correcting spelling and grammar in Word section, click in front of Show readability statistics. Page 14

15 Seeing the Statistics Word Count Thesaurus The Readability Statistics are displayed when the spelling and grammar checking is finished. Counts - the number of words, characters, paragraphs, and sentences in the document. Averages - the average number of Sentences per Paragraph, Words per Sentence, and Characters per Word. Readability - the percentage of Passive Sentences, the Flesch Reading Ease score, and the Flesch-Kincaid Grade Level of the document. The number of words in a document is displayed on the Status Bar at the bottom of the screen. To count the number of words in a selection: o Highlight the selection of words. o The information on the Status Bar indicates how many words are selected out of the total number. If the Word Count is not displayed, right click on the Status Bar and select Word Count. Right Click Thesaurus o Right click on the desired word. o Place the cursor over Synonyms and then click on the desired word. Thesaurus o Right click in the word to look up. o Place the cursor over Synonyms and then click on Thesaurus at the bottom of the list. o Right click on the desired word and choose Insert. Looking Up a Different Word o Click in the Search box and enter the new word. AutoCorrect Click on the File tab and then click on Options. Click on Proofing. Click on AutoCorrect Options. Choose from the items which should be corrected automatically in the document. Page 15

16 Correcting Automatically Word 2013 is set to automatically replace some typed text with the specified replacement. This is the Replace text as you type section and is most frequently seen as a spell checker. A shortened version can be entered to be replaced by the longer version, i.e. dsd typed in could be set to be replaced with Davis School District. Click on the File tab and then click on Options. Click on Proofing. Click on AutoCorrect Options. In the Replace: box, type the word to be changed automatically. In the With: box, type the word(s) to automatically replace the word typed in Replace:. Click on Add. Removing an Entry from AutoCorrect Symbols Click on the File tab and then click on Options. Click on Proofing. Click on AutoCorrect Options. In the Replace: box, begin typing the entry to be removed. Use the scroll bar to locate the desired entry in the list. Click on the entry to be removed. Click on Delete. On the Ribbon, click on the Insert tab. In the Symbols group, click on Symbol. Click on the desired symbol. If the desired symbol is not in the list, click on More Symbols. Click on the Font box down arrow and choose the desired font. (i.e. Symbol or Wingdings) Click on the desired symbol. Click on Insert. Symbols Automatically Symbols can be added as an AutoCorrect option. Locate the desired symbol or character as noted above but do not click on Insert. Click on AutoCorrect... The symbol is placed in the With box. In the Replace: box, type the word or key sequence that is to be used when entering the symbol. Click on Add. Click on Close to close the Symbol window. Page 16

17 Find In the Editing group, click on Find. The Navigation Pane opens on the left. Click in the Search box and enter the word(s). Press the Enter Key. The word(s) is highlighted in the document and the number of times is appears in the document is noted. Use the up and down arrows to move through the document to each instance of the word(s) OR click on the desired text in the list. To close the Navigation Pane, click on the X in the top corner of the pane. Find and Replace In the Editing group, click on Replace. In the Find what box, enter the word or phrase to be found. In the Replace with box, enter the word or phrase to replace it with. Click on Find Next to find the word(s) in the text. Click on Replace to replace the word in the text. Note - Clicking on Replace All replaces all occurrences in the document. Pictures Inserting Pictures from the Computer Click in the document where the picture is to be placed. On the Ribbon, click on the Insert tab. In the Illustrations group, click on Pictures. Navigate to the location of the desired picture. Click on the desired picture. Click on Insert. Inserting Online Pictures Click in the document where the picture is to be placed. On the Ribbon, click on the Insert tab. In the Illustrations group, click on Online Pictures. In the Insert Pictures window, type a word in the Office.com Clip Art: box and then press the Enter key. Scroll through the collection and find the desired picture. Click on the desired picture. Click on Insert. Page 17

18 Positioning Pictures in Word Click on the picture. The Layout Options button appears to the right of the picture. The default in Word 2013 is for the picture to be In Line with Text. The layout options in the With Text Wrapping section make the text wrap around the picture. Choose the desired layout. Click on the picture and drag it to the desired position. Note Word 2013 comes with guidelines to help position the picture. Changing Default Text Wrapping Click on the File tab and then click on Options. Click on Advanced. Scroll to the Cut, copy and paste section. Click on the down arrow in the box next to Insert/paste pictures as and choose Square or Tight. Resizing a Picture Click on the picture. Move the cursor over a corner. (The cursor changes to a two-headed arrow.) Click and drag to the desired size. Rotating the Picture Screenshot Click on the picture. Click on the circular arrow above the picture and rotate to the desired angle. Screenshot allows the user to capture a program window that is open on the computer. On the Ribbon, click on the Insert tab. In the Illustrations group, click on Screenshot. Click on the desired program window. Make adjustments to the picture as desired. Screen Clipping Screen Clipping allows the user to capture a portion of a program window that is open on the computer. Bring up the program window to be captured. Bring up the Word document and click where the captured area is to be placed. On the Ribbon, click on the Insert tab. In the Illustrations group, click on Screenshot. Click on Screen Clipping. Click and drag to select the desired portion of the program window. Make adjustments to the picture as desired. Page 18

19 Page Borders Click in the document. On the Ribbon, click on the Design tab. In the Page Background group, click on Page Borders. In the Setting: section, choose the desired type of border. In the Style: section, choose the desired type of line, color, and width. To have an art border: o Click on the Art: down arrow and choose the art. o Use Width: to adjust the size of the art. Look at the Preview to see the results. Buttons in the Preview section can be used to apply the border to particular sides of the document. The border is applied to the whole document unless a different choice is made in the Apply to: box. Turning Off a Border On the Ribbon, click on the Design tab. In the Page Background group, click on Page Borders. In the Setting section, click on None. Paragraph Borders Highlight the desired paragraph(s). Note: If only a word or group of words is to have the border, highlight the word(s). On the Ribbon, click on the Design tab. In the Page Background group, click on Page Borders. Click on the Borders tab. In the Setting: section, choose the desired type of border. In the Style: section, choose the desired type of line, color, and width. Look at the Preview to see the results. Buttons in the Preview section can be used to apply the border to particular sides of the paragraph. Click on the Apply to: down arrow and select whether the border is to be placed around the Paragraph or just the selected Text. Note: A border around Text goes on all four sides of the text. Page 19

20 Saving a Document Click on the File tab and then click on Save As. There are many locations the document could be saved to. o Davis School District is the location for files in SkyDrive Pro (Office 365). o SkyDrive is the skydrive.com location. o Other Web Locations is used to locate and open documents on the web. o Computer is a list of storage locations available on the local computer, including the H: drive. Click on the desired location in the Save As list. Browse to the location where the document will be saved. Note To create a new folder, click on New folder and type in a name for the folder. Change the name of the document as desired. Click on Save. Creating a PDF Click on the File tab and then click on Export. Click on Create PDF/XPS Document. Click on Create PDF/XPS. Navigate to the desired location where the PDF is to be saved. Change the file name if desired. Click on Publish. Page 20

21 Printing the Document Click on the File tab and then click on Print. Check Printer to make sure the correct printer is selected. To change which pages are to print, click on Print All Pages and choose the desired option. To print a range of pages, click in the Pages box and enter the numbers to be printed. To change the number of copies being printed, enter the correct number in Copies. If more than one copy is being printed, click on Collated and choose how the copies will be grouped. To change the orientation of the page, click on Orientation and choose Portrait or Landscape. To change the size of paper, click on Letter and choose the desired size. To change the margins, click on Margins and choose the desired margins. Make other changes as desired with the buttons in the Settings section. Click on Print. Page 21