What can Word 2013 do?

Transcription

1 Mary Ann Wallner

2 What can Word 2013 do? Provide the right tool for: Every aspect of document creation Desktop publishing Web publishing 2

3 Windows 7: Click Start Choose Microsoft Office > Microsoft Word 2013 from the All Programs menu. Windows 8: Locate the Word 2013 tile on the Windows Start screen. Click the tile to start Word. 3

4 Set programs Recently used programs list All Programs menu Office Suite menu 4

5 The Start button gives you menus from which to start programs The Quick Launch toolbar allows you to start programs with a single mouse click In this class we will start the program from the Desktop 5

6 You can begin by working on a recent document or by opening another document you saved earlier. 6

7 File tab Quick Access toolbar Title bar The Ribbon Insertion point Tip! The insertion point is also referred to as the cursor. 7 Status bar Zoom control

8 File tab Quick Access toolbar The Ribbon Insertion point Tip! The insertion point is also referred to as the cursor. Zoom control 8

9 9

10 1. Click File tab 2. Click Open icon 3. Navigate to your file 4. Double-click to open 10

11 Viewing open documents on the Windows Taskbar Active document (lighter than others) 11 Image of each open document displays when you hover the mouse pointer over the taskbar button

12 The Ribbon (tabs, groups, commands) Home tab Paragraph group Increase Indent command Quick Access toolbar Frequently used commands such as copy and paste Upper-left corner of the screen Contains frequently used commands Customizable 12

13 Navigating with the Scroll Bar Lets You Browse Through Documents Does Not Move The Insertion Point Navigating with the Keyboard Arrow keys navigate one space or line at a time [Page Up] and [Page Down] to go up or down one screen [Home] and [End] to go to the beginning or end of a line [Ctrl]+[Home] and [Ctrl]+[End] to go to the beginning or end of the document- 13

14 FROM THE RIBBON File > New FROM THE KEYBOARD [Ctrl]+[N] to open a new document 14

15 FROM THE RIBBON File > Save As File > Save FROM THE KEYBOARD (Ctrl)+(S) to save Quick Access toolbar Save 15

16 FROM THE KEYBOARD [F1] to open Help UPPER-RIGHT CORNER Click Help button ToolTips Search 16

17 A variety of ways to get help Ask a Question text box Help task pane Office Assistant Online Help in lieu of Microsoft reference manuals 17 Type a question in the speech balloon in plain English and the Office Assistant displays a list of related help topics

18 Compatibility Mode Edit documents from previous versions of Word New Word 2010 features are not available 18

19 19 Appear in context with the task being performed

20 20 Additional commands for the group

21 Previewing the Comic Sans MS font Select the text, and then preview it. 21

22 Create more room on the screen to work Expanded view Collapsed view 22

23 Customize Move Add a button Remove a button 23

24 Frequently used formatting commands Fades in when you select text The Mini toolbar fades away if you ignore it. 24

25 Scroll line by line Scroll bar Scroll box Previous page Next page 25

26 Start by clicking the File tab Choose the New command for a blank document [Ctrl]+[N] is the new document shortcut 26

27 Viewing open documents on the Windows Taskbar Active document is lighter Hover for a preview 27

28 28 A template is a file that serves as a starting point for a new document When you open a template, it is preformatted in some way They allow you to focus on the content of the document and leave the formatting up to the

29 29 To locate Templates Click on the File then New Move through the Template list Then double-click the one you want

30 The old 2003 version of Word had the following set style: Font: Times New Roman Size: 12 Margins: Top/Bottom-1 Left/Right-1.25 Styles: Very Limited with color, easy of use 30

31 The new version of Word had the following set styles: Font: Cambria Size: 11 Margins: Top/Bottom-1 Left/Right-1.25 Styles: Unlimited with color, styles, easy of use 31 2 normal documents available

32 Minimize Maximize Restore Close Restore button appears when a window is maximized Maximize button appears when a window is restored Restore button reappears when a window is maximized again 32

33 Document Authoring Program Memos, letters, reports Mail merge Desktop publishing Web pages 33

34 Word Wrap When you reach the end of a line, Word automatically wraps the cursor to the next line The Enter Key To end a paragraph Add lines between paragraphs 34

35 When you start Word, you see the page in print layout view. This view shows the document as it will look when you print it In Word you now have several new ways to the documents View Ribbon 35 Suggestion: Switch between each of the new Views

36 Now to start a new document Remember the default setting for are: Font: Cambria Size: 11 Margins: Top/Bottom-1 & Left/Right-1.25 Let s modify the Normal Template to be more user friendly 36

37 Click the Show/Hide button Space characters Paragraph marks Tab characters 37

38 Methods for selecting text 38

39 Use the mouse Use the keyboard Select noncontiguous regions Hold down the (Ctrl) key to select noncontiguous text. 39

40 Ways to navigate: One character at a time One word at a time Up/down a line Up/down a screen Beginning/end of line Beginning/end of document 40

41 You can undo steps in reverse order they were originally enacted Place the mouse pointer over the Undo button on the Quick Access toolbar Located in the Quick Assess Toolbar Or use Shortcut Keys Undo ~ Ctrl + Z Redo ~ Ctrl + Y 41

42 Cursor Where you type to insert text Cursor You must position the insertion point at the desired location before inserting text. 42

43 43 Red squiggly underline word not in dictionary Green squiggly underline grammar questioned Blue underline corrects word usage

44 Using the Spelling checker Word suggests replacements Can ignore once or in all instances Add a word to the dictionary Word s Dictionaries Grammar Checker Thesaurus 44

45 Dictionary options Adding/Deleting words in a Custom Dictionary Display words in the chosen dictionary 45 Add to the dictionary Delete from the dictionary

46 Checks grammar as you type The Spelling and Grammar task panes LET S PRACTIVE Open the Spelling and Grammar Letter 46

47 Standard Margins 1 inch page margin at the top and bottom of the page 1.25 inch margin on the left and right sides of the page Using the Same Letter 47

48 Starting with Word introduces a change in traditional line spacing New 1.15; Traditional 1.0 Extra 10pt space at end of paragraph Use the No Spacing style to achieve traditional spacing 48

49 Open a new blank On the Home ribbon, in the Editing group, click Select, and then click Select All From the Clipboard group, click on the Copy button Select the new blank document then click on Paste LET S PRACTICE Open the Select, Copy, Paste Letter 49

50 How text aligns between document margins Home tab > Paragraph group Left straight left and ragged right margin Center usually applied to headings Right straight right and ragged left margin Justify straight left and right margin Left Justify Center Right 50

51 Select text to be formatted If no text is selected, settings take effect from that point forward Change the font, font size, and color 51

52 Use common options on the Ribbon Select text and the Mini toolbar appears 52

53 53 Boldface Select the text to be Bolded Click on the B button located in the Font group on the Home ribbon

54 Copy text formats from one location to another Convenient if you want the same format(s) applied to text in different locations Create consistent formatting throughout a document Save time Single-click the format painter icon to copy to single location. Double-click the format painter to copy to multiple locations. 54

55 Apply Bullets or Numbering Select the items that you want to add bullets or numbering to. On the Home tab, in the Paragraph group, click Bullets or Numbering Let s Practice 55 Don t forget to check out the MULTILEVEL LIST

56 In 2003 you had to go to click several times to fix this issue In there is now a new button found on the Home Ribbon 56

57 AutoComplete Word recognizes certain phrases (like dates or company names) and offers to complete them for you 57

58 Deleting and Backspacing Used to remove text from a document (Delete) erases to the right (Backspace) erases to the left (Backspace) erases to the left (Delete) erases to the right 58

59 Undo Reverses last command Can undo multiple actions Redo Reverses Undo Not available until Undo has been used 59

60 Margins Set for entire document or a selection Orientation Vertical (portrait) or Landscape (horizontal) Paper size Letter, legal, or custom 60

61 Word recognizes the delivery address Print separate envelope or add to document top Return address Envelope size and more options are available 61

62 Styles are an additional way to format your document They save you a tremendous amount of time Make your document look good

63 One of the great things about using a word processor is that you can create documents that look professionally typeset Headings are in a font that contrasts with body text. Paragraphs are separated with just enough white space. Elements such as bulleted lists are indented. Emphasized text is in a contrasting color.

64 Direct Formatting is using the formatting command buttons to change how your document appears Word provides several ways for you to achieve each of these effects in your document Formatting directly to your document is time consuming

65 By contrast, when you use styles to quickly and easily format your document, you can quickly and easily apply a set of formatting choices A style is a set of formatting characteristics: Font name Size Color Paragraph alignment Spacing Some styles even include borders and shading

66 1. The Quick Styles that you see in the gallery of styles are designed to work together 2. The body text of your document is automatically formatted with the Normal Quick Style 3. Quick Styles can be applied to paragraphs, but you can also apply them to individual words and characters 4. When you format text as part of a list, each item in the list is automatically formatted with the List Paragraph Quick Style

67 Character and paragraph styles determine the look of most of the text in a document List styles determine the look of lists, including characteristics such as bullet style or number scheme & indentation Table styles determine the look of tables such as the header row, gridlines, and accent colors for rows and columns

68 How to use them: Type your normal document Then highlight the text your want to format on the Home tab Styles group click on the Styles Gallery More Button to locate all available styles

69 Styles Gallery Styles Task Pane Style in effect Display entire gallery Collapse heading topics Display style name formatted with its style New Style button 69

70 Now let s change the Theme of your document Themes are an additional ways to create cohesive, professional-looking documents Themes are what you see in the Themes Gallery

71 Themes do not contain text or data, but theme colors, theme fonts, or theme effects Which are then applied to all parts of your document ~ that can be themed Click on Page Layout Tab > Themes Group > Themes command button

72 This tab takes controls that were previously on the Page Layout and Insert tabs and expands them It is primarily about themes

73 The new Themes found on the Design tab makes formatting easy

74 WordArt is a gallery of text styles that you can add to your documents to create decorative effects Shadowed Mirrored (reflected) text

75 Wrapping around objects Use the WordArt tools on the Format tab to change this and other options Sizing WordArt Use handles to drag and change size 75

76 You may want to insert various types of illustrations into your documents to make them more visually appealing One such image is called Clip Art

77 Select Insert tab Then Online Pictures Finally, search for clip art via online graphic search Enter Keyword 77

78 Search for images in Clip Art task pane Some results of the holidays search above 78

79 Move, resize, and rotate objects Rotate handle Sizing handles 79

80 From the Contextual Format tab you can: Adjustments Styles, effects, layouts Arrangements (stacking) Resizing and cropping 80

81 Work with scaling and proportions Drag handles Corner handles scale proportionally Side handles move in direction handle is moved You must select the picture first just click it! 81

82 Sizing and rotating Use handles Moving Use the four-pointed arrow to drag Use alignment buttons to orient to text 82

83 Click object to select it Choose a color from palette 83 Click arrow on Fill Color button Choose Fill Effects to access Shading Styles

84 Used for organizing and formatting Text Numbers Graphics A powerful way to communicate information 84

85 Use Insert Table button Select desired number of columns and rows Drag in the grid to select the desired number of columns and rows 85

86 86 (Tab) moves one cell right (Shift) + (Tab) moves one cell left

87 87

88 How To Makes Changes: Once your table is created (and you are in the table) click on layout tab Insert Merge and split Distribute columns Set alignment and text direction Sort, calculate, and more 88

89 Using the new Table Styles option Pre-Set Styles 89

90 Customize table styles Use Live Preview to test a variety of table styles. 90

91 Add borders and shading You can also apply borders and shading to a table through the Borders and Shading dialog box. 91

92 Insert or delete rows above or below existing rows Insert or delete columns to the right or left of existing columns To insert two or more rows, select two or more rows and choose Table Insert Rows Below (or Above) 92

93 Adjust widths and heights by dragging You can quickly and easily AutoFit a column to fit the widest entry in the column by double-clicking a column gridline 93

94 Sorts rows using entry in Sort By column Choosing Header Row prevents first row from being sorted 94

95 95 Perform calculations just got easier in Word Once the Table is insert, click on the Layout Tab Then click on the Formula button from the Data group

96 96 Click the File Button The Save As dialog box appears Then choose where you want to save your document and it s name

97 Save immediately saves a file with whatever name has already been assigned The first time you save a file, Windows displays the Save As dialog box Save As lets you create a new file with a new name If the file was already named, the old file and name remain 97

98 New *.docx Traditional *.doc Users of older versions can download compatibility pack from Microsoft website to work with files in *docx format. 98

99 Set number of copies to print, choose a printer, and view printer properties Preview the document before printing. Change page layout options 99 Note! You can no longer edit while previewing.

100 100 Print & Print Preview combined in Word 2010 File tab > Print Print options Layout options

101 Address bar Toolbar Shortcuts to locate files Folder and Device list 101

102 You can create new folders to build your own file system You can create folders in the Documents folder, on a USB flash drive, etc. Win XP Win Vista 102

103 The Address bar indicates the open folder The Folders panel displays a hierarchical view of the computer system 103 The right panel displays the contents of the selected folder

104 Document Closing From the File Button click Close If you have not saved the document previously, you will be prompted to save prior to closing Program Closing Close button at right end of Title Bar. Looks like an X Should return to desktop 104