Microsoft Word

Transcription

1 OBJECTS: Shapes (part 1) Shapes and the Drawing Tools Basic shapes can be used to graphically represent information or categories. The NOTE: Please read the Objects (add-on) document before continuing. To insert a Shape. Click on the Insert Tab then Shapes The Shapes are organized in Groups. Select any one of the shapes. Your cursor will change to a + You can either click the mouse to insert your Shape or you can define the size by dragging your mouse diagonally. The Draw Tools / Format Tab: The Shape must be selected for this Tab and Ribbon to be available. To move a shape just move the mouse over the shape (the cursor changes into a 4-way arrow) then press and hold the mouse button and move the Shape. To Resize the Shape, move the mouse over the corner control handle and press and hold the mouse button then resize the shape. Always remember to keep the edge of the Shapes inside the Margins of your page. You can add text inside a Shape by clicking on the Add Text icon in the Format Ribbon Printed:

2 OBJECTS: Shapes (part 2) Shapes and the Drawing Tools Edit Shape: You can easily change one shape for another by selecting the Edit Shape option in the Insert Shape Group. Shape Styles: Change the overall look of the shape by selecting one of the many preset Styles in the Shape Styles Gallery. Even after applying a Style, you can still edit the visual effects by using the Fill Outline and Effects tools located just to the right of the Styles Gallery. WordArt Styles: The WordArt Styles Gallery is useful to add a number of WordArt features to the text that can be inserted into a Shape (this will be covered in the next section). Controlling Text in a Shape. Setting the direction, the Vertical Alignment and creating a link is all part of Text Boxes and will be covered in the next section. Arrange Group: Most of the options in the Arrange Group are covered in the Objects Add-on Document. There is a new pane in Word 2010 called the Selection Pane that docks onto the right side of the screen. This allows you to Show & Hide objects, as well as select them. Arrange Group: The Size Group does exactly what you would expect Printed:

3 OBJECTS: Shapes (part 3) Formatting Shape: GRADIENT FILL: One of the best formatting options is the Gradient Tool. You start by selecting a basic Gradient design then fine tune it with the More Gradients Option. To create a custom Gradient fill just click on the Gradient Marker and choose the color you want to assign to it. You can move the location of the marker and change the brightness and transparency There are 4 Types of Gradients and a variety of preset Colors you can use to quickly modify the gradient fill Printed:

4 OBJECTS: Shapes (part 4) Shapes and the Drawing Tools GRADIENT: In 2010 it is now possible to set a Gradient Line (Outline) but it is only accessible through the Gradient Fill dialog box. Solid Outline Gradient Outline All the other options that are available in this dialog box are also available through the main Format Tab and Ribbon bar. To access the advanced features, select the formatting you want to change, then select the More option at the bottom of each dropdown menu You can also reach this interface by Right Clicking on the Object and select the Format (object) located at the bottom of the context sensitive menu Printed:

5 OBJECTS: Shapes (part 5) Shapes and the Drawing Tools Editing Wrap Points: (The Bezier Curve) Word has included a Bezier Curve feature that allows you to reshape an object using techniques typically found in Illustrator or InDesign. Note: In 2007, the Edit Points is only available in Custom Shapes. To access the Edit Points, go to the Format Tab and Edit Shape or Right click the shape and Edit Points. Right Click on a Point to change the type of point (Smooth, Straight, or Corner) Basic Shape Edit Points Edit Points: The cursor is on the Top point. To delete a point, select a point while pressing the Ctrl Key. Smooth Point Symmetrical (the same on both sides) Corner Point Independent angles on either side Straight will simply straighten a corner point. To Add a point, position the cursor where you want to add a new point and press and drag slightly in any direction. You can also right click and select Add Point from the popup menu Printed:

6 The Text Box (part 1) The text box is one of the most useful page layout tools available in Microsoft Word. It allows you to create independent boxes that can be freely positioned anywhere in your document. All formatting features that can be applied to normal paragraph text can also be applied to the text contained in a text box. Overview: Adding a Text Box Use the INSERT Tab and select Text Box. Microsoft Word has included a number of pre-designed Text Boxes; Unless you need a predefined text box you should select the Draw Text Box located at the bottom of the Insert Text Box option. You will notice that your cursor has now changed into a + You can either just click the mouse to insert a small Text Box or you can define the size and shape by dragging your mouse diagonally across your page. To set the layout options (In Line Behind Tight etc ), use the TEXT BOX Tools - FORMAT Tab then click on the Wrap Text This is where you set the way text flows around, under or over the Box. Remember to keep the edge of the Text Box inside the printable Margins of your page. To select the Text Box (and not the text inside the box), move your mouse over the edge of the Text Box (your cursor will change into a 4 way arrow) then Click. To add or modify the text inside the Text Box, you need to click inside the Text Box. This is a text box Printed:

7 The Text Box (part 2) Inserting a Text Box STEP 1 Go to the INSERT Tab and select Text Box STEP 2 Click on Draw Text Box STEP 3 Insert your Text box by Dragging your + diagonally from left to right Printed:

8 The Text Box (part 3) Text Box Options Text Wrapping Use the Text Wrapping options to set the way the text box interacts with the text on the page: In line with Text: Sets the Text Box directly on the page as though it was text. Tight: Will move the text away from under the Text Box, so you can place a Text Box inside a paragraph Behind Text: Sets the Text Box Behind the Text on the Page In Front of Text: Sets the Text Box above the text on the page. Order Right Click on the Frame of the Text Box to change the Stacking Order of the Text Box. If you have more than one Text Box on your page, and they are overlapping, one of the Text Boxes will be above the other one. Use the Order Option to change the Stacking Order Printed:

9 The Text Box (part 4) Linking Much like columns in a news paper, it is possible to link text from one Text Box to another. STEP 1 Create a Text Box and type in the text you want inside. This Text Box now has too much text inside. On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to STEP 2 Create a second empty Text Box. STEP 3 Select the 1 st text box and in the Text Box Tools Ribbon click on Create Link STEP 4 Your cursor changes to a small Tea Pot STEP 5 Move the mouse into the empty box you want to link the text to and click Printed:

10 The Text Box (part 5) Aligning Text Word has a few options that allows you to control to way text is aligned inside a text box. Left Center Right - Justify You can use the usual Left, Center and Right paragraph alignment controls as well as the Justify to align text inside the textbox. Top Middle - Bottom But if you want to position the text either at the Top, Middle or Bottom of the text box, you need to access the text box alignment controls. The textbox alignment controls are in the Format Shape Dialog Box. (Right Click the Shape) then Select the Text Box category. You can change the Vertical alignment by using the Drop- Down Menu. There is an option to let Word resize the text box to fit the text inside the box. Internal Margins: By default, Text Boxes have internal margins of.1 left and Right as well as.05 Top and Bottom. These margins can be adjusted. Setting the margins to 0 will remove the internal margins and set the text right to the edge of the inside of the text box Printed:

11 The Text Box (part 6) Rotating Text It is now possible to place text in a box, and if you rotate the box the text rotates with it. Spot the difference Prior to Word 2010, to rotate text (in a box) it needed to be WordArt. With Word 2010, plain text in a box will rotate with the box. It s plain text that acts like WordArt. Converting Shapes into Textboxes Shapes and Textboxes are basically the same thing. Other than the obvious difference that the textbox contains text, the shape can be converted into Textbox simply by typing with the shape selected. You can also right click on the shape and select the Add Text option in the Popup menu Printed:

12 WordArt (part 1) Creating Titles and Headings with WordArt WordArt is a great way to add large Titles and Headings to your document. It is now fully integrated into Word 2010 with more features and it is much easier to use. STEP 1 Use the INSERT Tab and select WordArt. STEP 2 Choose one of the existing Styles STEP 3 Type in the text you want to use as your WordArt. Note: To change the Font and the Point size simply go to the Font Group in the Home Tab or Select the text (WordArt) and right click then use the mini toolbar Printed:

13 WordArt (part 2) WordArt (Continued) Not only do you get the usual WordArt styles (see previous page) but you also get new Text Effects. WordArt: Is now managed with the Drawing Tools, so all the Drawing Tools features can be applied to the WordArt object. Making WordArt 2010 behave like WordArt 2007 WordArt 2010 cannot be resized by default. With WordArt 2007 you could resize the WordArt Box and the Text (WordArt) would resize with it. To make that happen in 2010 you need to apply a Warp Now you can resize the WordArt by resizing the Box Printed:

14 Text Effects: Home (Tab) / Font (group) / Text Effects This is basically applying WordArt features to regular text Shadow REFLECTION GLOW Red Outline with a White Fill The More Gradient gives you the options you see below Printed:

15 Text Effects: (Part 2) Ctrl-D or click the little Button in the Font Group CHARACTER SPACING: Word allows you to control the Character spacing and the position relative to the base line. There is also the option to add Kerning to characters greater than a specific point size. LIGATURES: Advanced features for Open Type text Most common Ligatures flatter filler flatte filler Document Navigation Pane: Headings (requires Heading Style) Thumbnails (same as in 2007) Search (Type in the text you want to find and Word displays the pages where the text was found) Printed:

16 Pictures Incorporating Pictures & Images Graphic elements are pictures that can be stored on your Hard Drive or copied from the internet. The most common types of Graphic formats are; JPG, GIF and PNG. Overview: Inserting a Graphic Image into a Microsoft Word 2010 Document. From a File: To insert a graphic image that is already stored on your hard drive, click on the INSERT Tab then select PICTURE. This opens a dialog box that defaults to My Pictures (a folder on your hard drive) Here you simply select the picture you want to insert into your document. From the Internet: To insert an image from the internet using a web browser, just right click the image you want, and select Copy, then return to Microsoft Word and Paste the image into your document using Ctrl V. Control the Placement: Note: The Picture Tools Ribbon is only visible if your Picture (object) is selected. Word 2010 inserts an image In Line with Text change it to In Front of Text Like any other object, you can resize the image by using any one of the 8 control handles that appear around the image. To maintain the proper proportions, you should always use any of the 4 corner handles. A Graphic image can also be rotated using the Top Green Control Handle. To rotate the image using specific increments, press and hold the Shift Key while you rotate the image. Keep in mind that if you enlarge a bitmap image to twice its original size (or more), you are also increasing the size of the individual pixels and you will probably end up with a fuzzy image. The more you enlarge a bitmap image, the more likely you will see the staircase edges of your image. You can use the Arrow keys to position an image more accurately than with the mouse Printed:

17 Pictures (Part 2) Incorporating Graphics CONTROLLING A GRAPHIC IMAGE PART 1 Use the Picture Tools Ribbon Bar to manage images in Word. From the Ribbon Bar you can: Adjust the picture quality (Contrast, brightness etc.) Crop the image. Adjust the Text Wrapping. PART 2 To change the Text Wrapping: Always set the picture layout to In Front of Text. This will allow you to layout your page more easily. DOUBLE CLICK anywhere on the image to view the Picture Tools Format Ribbon Printed:

18 Pictures (Part 3) Incorporating Graphics ROTATING AN IMAGE: 1: Click on the image once, then move the mouse over the Green dot located at the top center of the image. This allows you to freely rotate the image 360 o 2: If you want to restrict the rotation to 15 o increments, press and hold the SHIFT key while you rotate the image. THE STACKING ORDER Remember that any object you place on your page has a stacking order and that one object is always above or below another. You can set the stacking order of a Picture by right clicking the Mouse button on the image and selecting the Bring to Front or Send to Back. You can also use the Ribbon Bar in the arrange Group Printed:

19 Pictures (Part 4) Remove the Background It is now possible to remove almost any background from an image using the new Remove Background Option. Word first creates a rectangle around the area it thinks you want to keep. Adjust the size to make sure it includes everything you want to keep, then using the Mark Areas to Keep or Remove click on the parts that need to be specified. To complete the process just click on Keep changes Printed:

20 Pictures (Part 5) Cropping Better Cropping options: Set the crop area/size or select the Crop Shape. You can always adjust the size but now you can Move image inside the crop area. PICTURES: Insert Screenshot If you have more than 1 application open you will be prompted to select the window you want to capture from. The rest is obvious. PICTURES: Effects Microsoft has rearranged and improved some of the Pictures adjustments that were available in Word 2007 (Brightness and Contrast adjustments to Saturation and Tone), but they have also added Artistic effects (like Water color and Pencil Sketch). Another effect new to 2010 is GLOW. The other effects have been improved and the interface to the options has been redone. So now we have much better control over the effects Printed:

21 Pictures (Part 6) Effects (Picture Layout) There are 2 ways to fit pictures into a grid. You can use the SmartArt: Picture Styles by preselecting the pictures then SmartArt / Pictures. Or insert the pictures and select the Picture Layout in the Format Picture Tab. Either way it is a great new feature that makes it easy to fit pictures into a variety of grids. Bird 1 Bird 2 Bird 3 Bird 4 Pictures: Picture Style SmartArt: Picture Style Printed:

22 ClipArt Adding and using ClipArt You can add ClipArt simply by going to the INSERT tab and clicking on CLIPART. A panel on the right will appear. If there are no clipart images in the panel then you can simply click on the GO button or type in the subject you want to search for then click on GO. NOTE: ClipArt uses the exact same Toolbar as Pictures so you can use all the same features on clipart as you can with Pictures. Finding clipart: One big advantage of Clipart is that they are searchable. You can simply type in a word to search for a particular clipart. For example, if you type in Car then only the Clipart that represent Cars will be displayed. You can also specify where you want to search (including the Microsoft s Website) and you can include Animations and Sounds Printed:

23 SmartArt Adding and using SmartArt SmartArt is the easiest way for you mix text and graphics together. It allows you to create a variety of diagrams that represent static information. You can create Org Charts, Tree Views, or a variety of relational structures. Insert a SmartArt Diagram Go to the INSERT Tab and select SmartArt, then choose the type of diagram you want to create. (You can always change the type of diagram later). Word will insert a default example of the SmartArt you selected. Adding the data to the SmartArt. If you cannot see the text entry area on the left of the SmartArt, you can either click on the Text Pane button in the SmartART Tools Design Ribbon Bar, or you can click on the 3 vertical dots on the left border of the SmartArt. This will display the Text Window Printed:

24 SmartArt (part 2) Adding Data and Changing the SmartArt Diagram Now fill in the text in the fields as needed. The Text Entry area behaves the same way as a Bulleted list or Numbered list. Use the Enter Key to create a new Entry and the Tab key to create a new Sub Level Entry. You can also use the Tools on the Design Ribbon Bar to Promote / Demote an Entry as well as Add new Entries. NOTE: Not all SmartArt Types are multilevel and so it may only be possible to have a single level Changing the SmartArt: Use the Layouts group in the Ribbon Bar to change the SmartArt design. NOTE: SmartArt includes 2 Ribbon Bars with many of the same features as Pictures, Shapes and Text Boxes. Try some of the options to see what results you end up with. You can also format the text inside a SmartArt the WordArt features. Yes No graphic using It is also possible to change the shapes used inside the SmartArt diagram. Simply Copy any shape then Paste it into the SmartArt Diagram. If you already have a Bulleted List or a Numbered List, it is possible to copy that list into the Text area of a SmartArt diagram Printed: