Part 2 Uploading and Working with WebCT's File Manager and Student Management INDEX

Size: px

Start display at page:

Download "Part 2 Uploading and Working with WebCT's File Manager and Student Management INDEX"

Ross Bell
5 years ago
Views:

1 Part 2 Uploading and Working with WebCT's File Manager and Student Management INDEX Uploading to and working with WebCT's File Manager... Page - 1 uploading files... Page - 3 My-Files... Page - 4 Unzipping an archived (zipped) file... Page - 6 Batch Uploading of student data... Page - 8 saving an Excel file... Page - 8 import from file... Page - 9 confirming import... Page - 11 Modifying and working with WebCT's Grade Book... Page - 15 editing columns... Page - 15 modifying columns... Page - 16 viewing grades... Page - 17

Uploading to and working with WebCT's File Manager Part 2 Uploading and working with WebCT's File Manager and Student Management This section covers: Using WebCT's file Manager to upload files from

2 Uploading to and working with WebCT's File Manager Part 2 Uploading and working with WebCT's File Manager and Student Management This section covers: Using WebCT's file Manager to upload files from your personal computer to the WebCT server Using WebCT's File Manager to extract (unzip) compressed archives (zip files) Batch uploading of student data Modifying WebCT's gradebook and releasing results to individual students To start this section you need to download some sample files to your local computer. Once you have downloaded these files, you can use WebCT's File Manager to upload those files to the WebCT server for use. Enter the URL: into the location box of your web browser to connect to a listing of files similar to the following. You need to download three files to your computer (class_list.txt, file_sample.zip, and uh_green_text.gif) DO NOT download the "Parent Directory". If you are using a Macintosh hold down your option key, then click on the link for "class_list.txt". If you are using a Windows PC, hold down the shift key, then click on the link for "class_list.txt". Page - 1

This will bring up a dialog box similar to this.

In this case, clicking on the "Save" button will save "class_list.

Continue this process with "file_sample.zip" and "uh_green_text.gif".

3 This will bring up a dialog box similar to this. Be sure to remember where you are going to save these files. In this case, clicking on the "Save" button will save "class_list.txt" on the Desktop, click the "Save". Continue this process with "file_sample.zip" and "uh_green_text.gif". After all files have been downloaded to your local computer, log into your designer account and click on "Manage files" in the left side navigation bar. Page - 2

uploading files Clicking on the "Manage Files" link, should bring up a screen similar to this. The My-Files folder contains all files that are specific to your course.

4 uploading files Clicking on the "Manage Files" link, should bring up a screen similar to this. The My-Files folder contains all files that are specific to your course. The files that are currently there are part of the default installation and can be deleted at any time, if you wish. You will need to upload files to the "My-Files" folder to make them available to your students. The WebCT-Files folder contains files that are available to all users. The icons that you see on your Homepage all come from the WebCT-Files folder. Under the header for "File Options", click on the radio button for "Upload a file", then click on the "Go" button. You should see a screen similar to this. Click on the "Browse" button. Page - 3

WebCT will then have your web browser bring up a file selection dialog box. Navigate through this until you see "class_list.txt". Click on it to select, then click on the "Open" button.

5 WebCT will then have your web browser bring up a file selection dialog box. Navigate through this until you see "class_list.txt". Click on it to select, then click on the "Open" button. Your screen should now look similar to this. WebCT fills out the full path to your files. Click on the "Upload" button to begin the process of uploading your files. Continue this process with "file_sample.zip" and "uh_green_text.gif". Page - 4

WebCT can display whatever files that can be shown by your web browser (.gif,.jpg,.txt,.html).

6 My-Files Your file listing should now look similar to this. Click on the link "uh_green_text.gif". The graphic file "uh_green_text.gif" will be displayed. WebCT can display whatever files that can be shown by your web browser (.gif,.jpg,.txt,.html). If you click other file types such as Microsoft Word, WebCT will offer to download the file to your local machine. Click on text link Return to "Manage Files" or "Manage Files" in the "Breadcrumbs". Page - 5

unzipping an archived (zipped) file You can use Winzip (Windows) or ZipIt (Macintosh) to create an archive file for use within WebCT, much like the file we uploaded called "file_sample.zip".

7 unzipping an archived (zipped) file You can use Winzip (Windows) or ZipIt (Macintosh) to create an archive file for use within WebCT, much like the file we uploaded called "file_sample.zip". An archive file is a collection of many files compressed into a single file that is smaller than the sum of all the files it contains. Using a zip file can speed up the use of WebCT's File Manager, in that you just need to upload or download one file instead of each individual file. Since we have already uploaded a zipped or archived file, we need to unzip it or extract the files it contains. Click on the checkbox next to "field_sample.zip" to select that file. After selecting this file click and hold down your mouse button in the "Files Options" area until "Unzip" is selected. Click on the "Go" button to begin the process of unzipping the file_sample.zip file. Page - 6

8 WebCT will show you the following dialog box for verification. Click on "Unzip" to continue. The results should look similar to this. A new folder called "File_sample" should now be listed. It is a sub-folder within your "My-Files" folder. Click on "file_sample" to enter the folder. You should see something similar to this. Page - 7

WebCT can't directly deal with Excel files so one would need to save the Excel spreadsheet in

9 Batch Uploading of student data -saving an Excel file Our next section deals with creating student accounts in batch mode. Consider the following Excel spreadsheet. WebCT can't directly deal with Excel files so one would need to save the Excel spreadsheet in the "tab delimited" format. This is how the "class_list.txt" file you previously uploaded had been created and saved. Page - 8

Click on "Import student data" text link and scroll down to the section for "Import from File".

10 import from file In the course designer menu, click on the "Manage Course" link in the left side navigation bar. Your screen should look similar to this. Click on "Import student data" text link and scroll down to the section for "Import from File". Your screen should look similar to the following. Click on the "Browse" button to browse for the "class_list.txt" file located in your "My-Files" area. Page - 9

11 Once the "Browse" button is selected, your screen should look similar to this. If the files in the "My-Files" folder are not shown, click on the "My-Files" link once to open it. Click on the radio button for the "class_list.txt" file, then click on the "Pick" button. "class_list.txt" gets filled in for the Filename field. Click on the "Separation" field and select "Tab", then click on the "import" button. WebCT will begin to read your "class_list.txt" file from the last column in the text file to the first (left to right), in this case it begins with "Field Trip". Page - 10

12 confirming import Your screen should look similar to the following. Since this field "Field Trip" does not currently exist in your student management database, select "Create New", then click on "Continue". Repeat this same "Create New" process with the field name: "Book Report". WebCT reads a field called "Login" next. Page - 11

13 In this case we want to match this field with the existing "User ID" filed. Using the pull down menu for "Select", click on "User ID", then click "Continue". In this case though, we want to match this field with the existing "User ID" field. Select "User ID" from the "Select:" drop down menu. Click the "Continue" button. Page - 12

14 Proceed with this same selection process for the field names "Firstname" and "Lastname". WebCT will then confirm all the fields. Click on the "Continue" button. The following confirmation screen will appear. Page - 13

15 In the "New Fields" section, use the pull down menu to alter the filed types from "Alphanumeric" to "Numeric" for both "Book Report" and "Field Trip". This screen confirms which records will be added and asks you to select an initial password, leave this at the default of "User ID" and click the "Continue" button. Page - 14

The "Book Report" and "Field Trip" columns were created as a result of importing, thus the original file had scores for "John Doe".

16 Modifying and working with WebCT's Gradebook - editing columns The following record (class_list.txt) will be added to your course. Note that two new fields are added, "Book Report" and "Field Trip". The "Book Report" and "Field Trip" columns were created as a result of importing, thus the original file had scores for "John Doe". We now need to add scores for our Temporary Student, "Peaches" and apply a point value for both the "Book Report" and "Field Trip". Click on the "Edit" text link located under the "Book Report" title and enter or edit values for both students, then enter a "Out of" score for "Book Report". Click the "Update" button and continue this same process with the "Field Trip" column. Page - 15

Click on the check boxes for both "Book Report" and "Field Trip" columns to select them.

17 modify columns WebCT has the ability to show your students their individual scores from the Student Management database. To show "Book Report" scores, we need to release the column. Under "Advanced Options", use the pull down menu and select "Modify columns", then click "Go". Click on the check boxes for both "Book Report" and "Field Trip" columns to select them. Under "Modify Columns" select the radio button for "Release columns", then use the pull down menu and click on "Yes". Click the "Update" button. If you do not have another window open for your Student View, click on the "Home" link in your "Breadcrumbs". Click on the "Student View" link and log in with your student mywebct account. Page - 16

The released columns should now be shown.

18 viewing grades From your student account, click on the "Student Profile" icon. In the "Student Profile" section, click on the "My Grades" icon. The released columns should now be shown. Note that students will only see their own scores. Page - 17

Fairfield University Using Xythos for File Storage

Fairfield University Using Xythos for File Storage Version 7.0 Table of Contents I: Accessing your Account...2 II: Uploading Files via the Web...2 III: Manage your Folders and Files via the Web...4 IV: