PC shortcuts & Mac shortcuts

Transcription

1 PC shortcuts & Mac shortcuts Editing shortcuts Edit active cell F2 U Cut X X Copy C C Paste V V Paste Special Alt E S V Paste name into formula F3 Toggle references F4 T Start a new line within the same cell Alt Enter Return Option Insert or edit cell comment Display shortcut menu (i.e. same as right click) F2 F2 F10 F10 Insert worksheet F11 F11 Define a name for a cell F3 F3

2 Fill down (e.g. copy formula down in selected cells) D D Fill right R R Insert argument names and parentheses for a function after typing a function name in a formula A A Insert row Alt I R I Insert column Alt I C I Formatting Shortcuts Brings up format cells menu 1 1 Bold B B Italic I I Undo Z Z Repeat last action Y Y Select all used cells (select entire worksheet if command is repeated) A A Number format!!

3 Date format # # Percent format % % Increase font size Alt h fg > Decrease font size Alt h fk < Increase decimal Alt h Decrease decimal Alt h 9 Increase indent Alt h 6 M Decrease indent Alt h 5 m Navigation Shortcuts Move from cell to cell Arrows Arrows Go to F5 F5 Go to cell A1 Home Fn Left Go to beginning of row Home Fn Left Select the adjacent cell Arrow Arrow Select entire row Spacebar Spacebar

4 Select entire column Spacebar Spacebar Select all to the start of the sheet Home Home Select all to the last used cell of the sheet End End Select to the end of the last used cell in row/column Arrow Arrow Select the last used cell in row/column Arrow Arrow Move one screen up PageUp Fn Up Move one screen down PageDown Fn Down Move one screen left Alt PageUp Fn Up Option Move one screen right Alt PageDown Fn Down Option Move to the next or previous worksheet (Move between tabs if you are in a menu window) PageUp/Down PageUp/Down

5 Move to next workbook (while in spreadsheet) Move to next divider (when in menu options) Tab Tab Move to the next cell (Move between items within a menu window) Tab Tab File Shortcuts New N N Open O O Save workbook S Save As F12 S Print P P Open print preview window F2 Go to next workbook Tab - Close file F4 W Close all open Excel files Alt F4 Q

6 Ribbon Shortcuts Show ribbon accelerator keys Alt Show/hide ribbon F1 R Paste Special Shortcuts Paste Special formats Alt V t V t Paste Special values Alt V v V v Paste Special formulas Alt V f V f Paste Special comments Alt V c V c Clear Shortcuts Clear cell data Delete Delete Clear cell formats Alt h e f

7 Clear cell comments Alt h e m Clear all (data, formats, comments) Alt h e a Selection Shortcuts Select a cell range Arrows Arrows Highlight a contiguous range Arrows Arrows Extend selection up one screen PageUp Fn Up Extend selection down one screen PageDown Fn Down Extend selection left one screen Alt PageUp shift Fn Up Extend selection right one screen Alt shift PageDown Fn Down Select all A A

8 Data Editing Shortcuts Fill down from cell above D D Fill right from cell left R R Find and replace F F Show all constants F5 Alt s o Highlight cells with comments F5 Alt s c Data Editing (inside cell) Shortcuts Edit the active cell (edit mode) F2 F2 While editing cell, allow use of arrow keys to create reference F2 F2 Confirm change and get out of cell Enter Enter Cancel a cell entry and get out of cell Esc Esc Insert line break within cell Alt Enter Option Enter Highlight within a cell Left/Right Left/Right

9 Highlight contiguous items Left/Right Left/Right Jump to beginning of cell contents Jump to end of cell contents Home Fn Left End Fn Right Delete character to left Backspace Delete Delete character to right Delete Fn Delete Accept autocomplete suggestion Tab Tab Fn Referencing a cell from another worksheet PageUp/Down Arrows Down/Up Arrows Other Shortcuts Enter date ; ; Enter time : : Show formula/show values (key to the left of 1) ` `

10 Select cells which refer to the active cell (useful before deleting a cell in a worksheet) ] ] Drives menu bar Alt Next open program Alt Tab Tab Autosum Alt = T