Contents. Group 2 Excel Handouts 2010

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1 Contents Styles... 2 Conditional Formatting... 2 Create a New Rule... 4 Format as Table... 5 Create your own New Table Style... 8 Cell Styles... 9 New Cell Style Merge Styles Sparklines Insert Sparklines Sparkline Tools Contextual Menu Options

2 Styles Conditional Formatting Cells must be selected(highlighted) to perform tasks 1. Point to Highlighted Cells Rules 2. Select cells to be analyzed 3. Click on the Conditional Formatting menu arrow in the Styles group on the Home tab 4. Choose Greater Than option 5. Type 2000 in dialog box 6. Choose Light Red with Dark Red Text option from menu 7. Click OK 8. Click away from selected cells to see all the highlighted cells 2

3 Click on the Pink Gradient Fill Option 3

4 Create a New Rule Clear Rules options allow you to clear rules from Selected Cells, Entire Sheet, This Table and This PivotTable Conditional Formatting Rules Manager: Show formatting rules for a rule in the drop down list Create a New Rule, Edit Rule, Delete Rule, Move Rules Up & Down In the List of rules for This Worksheet you will see the Rule applied, Format, Applies to cell designations and Stop if True check box When editing is finished click on Apply to save then Ok to close Click on Close if you don t make changes or the red x in upper right corner 4

5 Format as Table 1. Select the Table 2. Click on the Format as Table menu in the Styles group on the Home tab 3. Click on a prefered style 4. In the Format As Table dialog box click in the box to My table has headers a. If you do not have headers selected do not click in this box 5. Click OK 6. Style will be added with New column headers to Sort your data 5

6 1. Click on Sort Menu arrow in the Total Column 2. Point to Sort by Color 3. Click on the Custom Sort 6

7 1. Selected level can be deleted by clicking on the Delete Level button 2. When you add a level the Move Up and Down arrows are activated 3. Delete added levels 4. Options button box 5. Click OK in the Sort Dialog box Table Before Sorting Selected Table Table After Sorting-all data is sorted whether the whole table is selected or specially selected cells. To remove the sort.filter menus, select the cells, right click on a selected cell, click on Table option, click on Convert to Range option. 7

8 Create your own New Table Style 1. Name your Table Style 2. Choose Table Element to design 3. Click on the Format Button 1. Choose options from the Font, Border and Fill styles 2. You can see your style develop in the Preview box in the Format Cells dialog box (and in the New table Quick Style box) 3. Click ok to save 4. If you want to keep this as a default style for this document click in the box in front of Set as default table quick style for this document 5. Click OK to save 8

9 Cell Styles 1. Select cell(s) 2. Click on Cell Styles menu arrow in the Styles group on the Home tab 3. Point to a style to change the selected cell(s) a. You can hover over styles to view style the on the worksheet if your table is visible 4. Click on your preferred style 9

10 New Cell Style Click on New Cell Style at the bottom of the Cell Styles menu 1. Choose options by removing or adding check marks 2. Type new Style Name in text box 3. Click Format button to open the Format Cells dialog box 4. Choose options from any or all of the tabs at the top of the Format Cells dialog box 5. Click on OK to save and close the Format cells dialog box 6. Click on OK in the Style box to Save Merge Custom Cell Styles If you have other workbooks open you can Merge the cells styles to your current workbook. 1. Click on Merge Styles at bottom of Cell Styles menu 2. You must have the workbook open to see it listed and to copy its cell styles into current workbook. 3. Click on the workbook you want to merge styles 4. Click OK 10

11 Sparklines Sparklines are mini charts inserted into a single cell for quick viewing of data analysis. Step 2 Step 1 Insert Sparklines 1. Click in the cell you want the Sparkline. a. It will automatically insert the cell reference in the Location Range box. b. If you don t do this first you can select the cell in the Create Sparklines dialog box. c. Click in the Choose where you want the Sparklines to be placed box and select the cell. 2. In the Sparklines group on the Insert Tab, click on the style of Sparkline you want: a. Line b. Column c. Win/Loss 3. Create Sparklines dialog box will open. Step 3 Maximize/Minimize Buttons 4. Select the cell group you want displayed in the Sparkline chart. a. As you drag across the cells (in columns or rows) the Create Sparklines dialog box will minimize. b. When you release the mouse it will open all the way. c. You can minimize the dialog box by clicking on the maximize/minimize button to the right of the data range box. d. You can hold the Ctrl key and select non-contiguous cells for your sparkline. 5. Click OK to see the Sparkline in the selected cell. 11

12 6. You can click the bottom right corner of the first Sparkline cell and drag to fill the remaining sparklines same as copying a formula. You will need to see the + cursor to fill in the sparkline formula. Step 4 a Step 4 Step 5 Step 6 Sparkline Tools Contextual Menu Options 7. When you change figures in the cells containing numbers and enter, the sparkline will automatically update. 8. You can change the type of sparkline, show various aspects, change the color theme and high point color, clear sparklines and choose axis options. 12

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