Microsoft OneDrive. How to login to OneDrive:

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1 Microsoft OneDrive The beauty of OneDrive is that is accessible from anywhere you have an Internet connection. You can access it from a Mac or Windows computer. You can even access it on your SmartPhone with the OneDrive Business App. Currently maximum space is 1 TB per person, but Microsoft is working on making it unlimited. This drive space is available to you as long as you are a Frostburg State University Faculty, Staff, or Student! How to login to OneDrive: 1. Open your favorite Web Browser 2. Goto a. Or from the FSU Home Page, Click Login (Upper Right) and click and click the link for OWA 3. Login to your with your FSU credentials 4. Click the icon that looks like a grid in the upper left corner Click on OneDrive You will now be in your online Cloud Storage (OneDrive)

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3 3 ways to Save a File to OneDrive: First Way - Create a new file using OneDrive 1. Login to OneDrive if you are not already signed in 2. Click the New Button Choose Word document, Excel workbook, PowerPoint presentation, etc. 5. It will open using the online version of Word, Excel, etc. 6. Type your information. 7. Click File - Save As (Top Left) a. ***NOTE If you use Word, Excel, etc. online with OneDrive, it automatically saves your work as you go. That is the reason there is no Save button, only a Rename button. 8. Click Rename this file (default is document1, but give it a name you will remember later) Click OK 11. Go back to OneDrive and find your document that you created and renamed.

4 Second Way to Save a file to OneDrive: 1. Open Word, or Excel, etc. 2. Create your file 3. Save the file locally to your hard drive and remember the location 4. Login to OneDrive if you are not already signed in. 5. Click Upload 6. Browse to the location of the file, click on the file, and click Open (or double click the file) 7.

5 Third Way to Save a file to OneDrive: 1. Open Word, or Excel, etc. 2. Create your file 3. Save the file locally to your hard drive and remember the location 4. Login to OneDrive if you are not already logged into it 5. Open Windows Explorer or Open My Computer to browse for files 6. Drag and drop the file from Windows Explorer to your Browser screen and let go of the mouse Drag to OneDrive 7.

6 Rename files/folders in OneDrive 1. To rename a folder Right Click the folder and click rename 1 Right Click Here 2 Left Give the folder a new name and click either of the Save Buttons or Cancel to abort the rename To rename a file, it is the same process only you right click a file instead of a folder

7 How to Open a Word Document with Word Online in OneDrive 1. Login to OneDrive 2. Right click the file you want to open and choose Open in Word Online 3. Edit the file and then close it by clicking the x and closing the tab and it will automatically save ***SEE Step 5 and 6 for important note. to close Word saves automatically, but at the middle bottom, wait till the Saving changes to Saved before closing the file. Saving Do not close. Saved OK to close. 6.

8 How to Open a Word Document with Word in OneDrive 1. Login to OneDrive 2. Right click the file you want to open and choose Open in Word 3. Click OK to the message Type in your Frostburg address and click on the password box you will be redirected to another site Type your FSU address Then click here You will be redirected to the portal page here type in your username and password Your word document will not open in Microsoft Word 10. Make any changes you like and click the Save Button

9 Click here to Save You have successfully saved your word document to OneDrive and can save it 13. ***Note You will not be prompted for the username and password until next time you log off and back onto the computer.

10 How to delete file(s) in OneDrive 1. Click to the left of the file you want to delete (click to the left of several files if you want to delete multiples) a. **Note in the example below 3 files are selected below. 2. Click More in the upper right corner and select Delete Note this file is selected Note this file is also selected 3. Note this file is also selected 4. Click OK to delete the files or Cancel to abort the delete

11 How to restore files if you accidentally delete them 1. ***Note if you delete a file, it goes to the recycle bin. After 93 days, the file is permanently deleted and cannot be restored. 2. Login to OneDrive and click the Recycle Bin Click to the left of the file to select it and click the Restore Selection button (Multiple files can be selected) 2 Click to restore file (s) Click to add a check box to the file(s) to be restored

12 Create a new folder in OneDrive to Organize Files 1. Click the +New Button in the upper left corner Click New folder Give the new folder a name and then click the Create Button 6.

13 How to Move Files/Folders around in OneDrive 1. In this example, I will move the Test document to the Test2 folder 2. Click to the left of the Test Document A Check mark will appear next to the document Note the Check box Right Click the File and Click Move or Copy 1 Right Click Here 2 Left 5.

14 6. Browse to the folder where you want to move it (in this case the Test2 folder) and Click Move 1-Click the folder to move to 2-Click move 7.

15 Navigating to different folders using OneDrive 1. It works much like Windows explorer. 2. If you are in a folder and you want to go back a folder you can either: a. click the back button on your browser b. Click the Documents link at the top Or c. 3. If you are several folders deep, you can click the hyperlinks at the top to go to a specific folder or click the Documents button on the left to go back to the Top Level directory. Or Click Documents to go to the Top Level Directory Click these Links 4.

16 Sharing a file with a colleague in OneDrive 1. Create the file with OneDrive. 2. Click to the left of the file to select it and click Share at the top 3. 1 Click to select file 2 Click Share 1 Enter (s) 2 Select edit or view 3 Optional enter message 4. a. To be sure you get the person, type in the address in the line that says Enter names, addresses, or Everyone. When you find the person you want, select the name. If you want an additional person, type their address next and select. b. Click the drop down box that says Can edit (Choose Can edit to give change permissions or Can view to only give view permissions c. Enter an optional message that will be sent with the to the recipient d. Click Share

17 How to eliminate your H drive and move everything to OneDrive ***USE CAUTION WHEN DOING THESE STEPS*** 1. ***In this example, we will move a folder called Test Move from our H drive to OneDrive 2. ***Only Files can be moved to OneDrive not Folders 3. Login to OneDrive 4. Create a folder called Test Move and then Open the folder 5. Move this to the right side of the screen Open My Computer 8. Open your H Drive and open the Test Move Folder 9. Put this window on the Left Side of your screen Click on one of the files on the My Computer window and hit CTRL + A to select all 12. Put you mouse on one of the files and drag and drop the files into the OneDrive window.

18 Drag to OneDrive This will copy all of the files that you selected into OneDrive. 15. When you are sure all files have been copied, go back one directory and delete the Test Move folder from the My Computer window. 16. Do this for the remainder of your folders and when you are finished, you will have access to all of your files as long as you have an Internet connection. Any questions or if you need additional assistance, please call the Helpdesk at If you want to take an online course on how to use OneDrive, go to Click Sign in and use your FSU credentials to login (DO NOT just your username as the username) Search for a class called Up and Running with OneDrive It is approximately 1 hour long. This course shows you how to use OneDrive that is for personal use, but most of the topics are relevant.