Quick Reference Manual

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1 Quick Reference Manual

2 Trademarks XANTÉ is a registered trademark of XANTÉ CORPORATION. Adobe ; Adobe PageMaker ; Adobe PostScript, the PostScript, and Adobe logos are registered trademarks of Adobe Systems Incorporated. Adobe Acrobat is a trademark of Adobe Systems Incorporated which may be registered in certain jurisdictions. Macintosh and Mac are registered trademarks of Apple Computer, Inc. Microsoft, Windows, and Windows NT are registered trademarks of Microsoft Corporation. QuarkXPress and Quark are registered trademarks of Quark, Inc. Ethernet is a registered trademark of Xerox Corporation. Preps is a registered trademark and ScenicSoft is a trademark of ScenicSoft, Inc. All other brand and product names are trademarks, registered trademarks, or service marks of their respective holders. Copyright This manual is Copyrighted 2003 by XANTÉ CORPORATION. All Rights Reserved. Printed in the USA. This manual may not be copied in whole or in part, nor transferred to any other media or language without the express written permission of XANTÉ CORPORATION. 2 Manual Notice XANTÉ CORPORATION reserves the right to make changes to this manual and to the equipment described herein without notice. Every effort has been made to ensure that this manual is free of inaccuracies and omissions. However, XANTÉ CORPORATION makes no warranty of any kind including, but not limited to, any implied warranties of merchantability and fitness for a particular purpose with regard to this manual. XANTÉ CORPORATION assumes no responsibility for, or liability for, errors contained in this manual or for incidental, special, or consequential damages arising out of the furnishing of this manual, or the use of this manual in operating the equipment, or in connection with the performance of the equipment when so operated.

3 Table of Contents Trademarks... 2 Getting Set-up... 4 Unpack Printer... 4 Installing Toner Cartridge... 4 Standard Cassette... 5 Multipurpose Cassette... 6 Connecting the Power Cord... 7 Status Lights... 7 Connecting to Printer Ports... 8 Parallel Port (PC)... 8 Ethernet Port (Macintosh & PC)... 9 USB Connection (PC only*)... 9 Media Types... 9 Installing Adobe Acrobat Reader Adobe Acrobat Reader-PC Adobe Acrobat Reader - Mac Installation-Windows 98/Me Win95/98/Me LPR Tool Printer Driver Installation Local Printer-Windows 98/Me Network Printer-Windows 98/Me Configuring IP, SubNet, and Gateway Addresses PPD Configuration Installation-Windows NT/2000/XP Printer Driver Installation Network Setup Configuring IP, SubNet, and Gateway Addresses PPD Configuration Installation-Macintosh Installing the PostScript Driver Installation-Macintosh OS X OS X (version ) Mac OS X Printer Configuration Page Setup Printer Features OS X (version ) Mac OS X Printer Configuration Page Setup Printer Features Internet Printer Status Printer Configuration Printer Information Printer Maintenance Utility Pages Service and Support... 31

4 Getting Set-up Unpack Printer Installing Toner Cartridge Bottom Shipping Stabilizers Top Shipping Stabilizers Toner Cartridge Printer Fig. 2 Open front cover. Fig. 4 Shake toner cartridge. Note: Shake the toner cartridge enough to free any compacted toner. Not doing so can cause damage to the cartridge. Fig. 6 Remove sealing tape. Warning! If tape is not fully removed, it may reduce print quality and cause printer damage. Power Cord (Inside Bottom Shipping Stabilizer) Fig. 1 Unpack the printer. Fig. 3 Open top cover. 4 Fig. 5 Remove shutter packing tape. Fig. 7 Align and insert the cartridge.

5 Getting Set-up (continued) Standard Cassette Fig. 8 Close top cover. Fig. 10 Lift and pull out the cassette. Fig. 12 Adjust side guides. Fig. 14 Adjust end guide (B4, A3, 11 x 17 ). Fig. 9 Close front cover. Fig. 11 Remove the cassette cover. Fig. 13 Adjust end guide (B5, A5, A4, Letter). Lift Plate Limit Mark Fig. 15 Load the paper in the cassette. 5

6 Getting Set-up (continued) Fig. 16 Set media size dial. Fig. 18 Reinstall the cassette into the printer. Fig. 19 Remove the multipurpose cassette. Fig. 21 Adjust the side guide. Multipurpose Cassette Note: Do not touch the rubber section in front of the multipurpose cassette, this can cause a paper feed error. Fig. 17 Reinstall the cassette cover. Fig. 20 Remove the cassette cover. Fig. 22 Adjust end guide (B5, A5, A4, Letter). 6

7 Getting Set-up (continued) Fig. 23 Adjust end guide (B4, A3, 11 x 17 ). Fig. 25 Set media size dial. Fig. 27 Reinstall the multipurpose cassette. Fig. 29 Connect the power cable to printer. Lift Plate Fig. 24 Load the paper. Limit Mark Fig. 26 Reinstall the cassette cover. Connecting the Power Cord Fig. 28 Make sure power switch is off. Status Lights Two status lights, or LEDs (Light Emitting Diodes), indicate various printer status conditions according to their on, off, or blinking patterns. The following chart defines each condition and its related light pattern. For addi- 7

8 Status Lights (continued) tional messages, see chapter 1 in your User s Manual. Note: This chart can also be located on the inside cover of the printer. Chapter 1 of the User s Manual can also provide greater detail of the status lights and their respective meaning. Connecting to Printer Ports The AW1200 comes standard with parallel, Ethernet, and USB ports. These simultaneously active interfaces can receive jobs from different operating environments without having to switch hardware. Parallel Port (PC) Use a bidirectional or IEEE 1284 parallel printer cable (not included) to connect your PC to your printer via the parallel port. The cable s printer end has a 36-pin male connector; the computer end has a 25-pin male connector. 36-pin Connector To Printer 25-pin Connector To Host Computer ETHERNET Fig. 30 Printer Ports USB + + PARALLEL Fig. 31 Parallel Cable 1. Make sure both the printer and your PC have been turned off. 8

9 Connecting to Printer Ports (continued) 2. Plug the 36-pin connector into the printer s parallel port and the 25-pin connector into the computer s parallel port. 3. Turn on both machines. 4. Configure for ECP or bidirectional parallel port mode in your computer setup (i.e. BIOS or CMOS). Note: Before using your printer, install and configure the Adobe PostScript printer driver and your printer s PPD. Ethernet Port (Macintosh & PC) 1. Turn off your printer and your computer. Ethernet Port RJ-45 Connector Fig. 32 Connect to Ethernet port. 2. Connect one end of the CAT 5 Ethernet cable to your printer s Ethernet port. 3. Connect the cables other end to the appropriate port on your network. 9 USB Connection (PC only*) Connector To Host Computer Connector To Printer Fig. 33 USB Cable 1. Plug the cable s square, smaller connector into the printer s USB port. 2. Plug the thin, larger connector into the computer s USB port. Note: It is not necessary to turn off your printer or computer before plugging in the USB. *USB does not support Windows 98 or Me Media Types The AW1200 can handle a wide variety of media such as: Plain paper Transparencies Laser-quality labels Envelopes (No. 4 only) Tracing paper Postcard stock Note: The print area is 5 mm (0.197 ) from all edges, except with No. 4 envelopes which is 10 mm. Also,

10 Media Types (continued) when printing from the multipurpose tray, you must select Manual Feed as the paper source..197".197".197".197" Fig. 34 Print Area Printable area 17" 11.69".393".393".393" Printable area 9.21".393" 4.13" Fig. 35 Print area for No. 4 envelopes The following chart shows the sizes and types of paper that can work in the multipurpose cassette. 10 Paper Type Maximum Capacity Paper Size Standard paper 100 sheets A3, A4 Landscape Generic Paper Up to 8.5 mm* A3, B4, A4 Landscape, B5 Landscape, Letter Landscape, 11 x 17 Postcard (Portrait) 30 sheets Reply card (Portrait, Landscape) Envelope: No sheets Portrait (vertical) Labels 30 sheets Transparency 30 sheets Heavy paper Up to 8.5 mm* Colored paper 100 sheets Opaque film 100 sheets Non-standard size Up to 8.5 mm* 3.94" x 5.83" (100 mm x 148 mm) up to 11.69" x 17" (297 x 431 mm) * The number of sheets that can be loaded vary depending on the media s thickness. Fig. 36 Multipurpose Media Chart The following chart shows what sizes and types of media can work in the standard cassette. Paper Type Maximum Capacity Paper Size Standard paper 250 sheets Variable Generic Paper Up to 22 mm* A3, B4, A4 Landscape, B5 Landscape, A5 Landscape, Letter Landscape, 11 x17 * The number of sheets that can be loaded vary depending on the media s thickness. Fig. 37 Standard Media Chart Note: The tray dial must be set to the exact size to which you are printing. If the tray dial is set to others, any page size can be used. This is called custom page size.

11 Installing Adobe Acrobat Reader If you already have Adobe Acrobat Reader, click Exit to end the installation process. If not, you will need to install Adobe Acrobat Reader to view or print your printer documentation. Adobe Acrobat Reader-PC Adobe Acrobat Reader - Mac Fig. 41 Setup Complete. Click OK. Fig. 39 Acrobat Reader Setup. Click Next. Fig. 43 Select Acrobat Reader. Fig. 38 Select Software Utilities. Click Adobe Acrobat Reader. Fig. 40 Choose Location. Click Next. Fig. 42 Click Yes to Register Your Printer. Fig. 44 Click Continue. 11

12 Installing Adobe Acrobat Reader (continued) Fig. 45 Select Installation. Click Install. Fig. 46 Caution Window; click Quit Applications. Fig. 47 Installation Progress Window Appears. Fig. 48 Click Quit to End Acrobat Reader Installation. 12 Note: If you are on-line, a caution window appears which allows you to quit Netscape Navigator and Internet Explorer if they are running. In this case, click Quit Applications. Installation-Windows 98/Me This section will take you through the step-by-step installation process for Windows 98/Me operating systems. Win95/98/Me LPR Tool This allows you to communicate to your printer through the LPR port Note: For Windows 98 and Me users, you must install this utility to set up your IP, SubNet, and Gateway addresses. Fig. 49 Select Software Utilities. Fig. 50 Highlight LPR Tool. Click OK.

13 Installation-Windows 98/Me (continued) Fig. 51 Read Setup Window. Click Next. Fig. 53 Select Location. Click Next. Fig. 55 Setup Complete. Click Finish. Fig. 56 Restart Your Computer. Click Finish. Note: After you click Finish (fig. 55), a ReadMe file window appears. Read it carefully and then close the window. The Restart Computer window appears (fig. 56). Fig. 52 Read License Agreement. Click Yes. Fig. 54 Select Folder(s). Click Next. 13

14 Installation-Windows 98/Me (continued) Printer Driver Installation Fig. 57 Click Install Printer. Fig. 58 Make Appropriate Selections, Click OK. Fig. 60 Read Setup Information. Click Yes. Fig. 62 Choose Language. Click OK. Note: After clicking OK, Windows launches the Adobe PostScript Printer Driver setup program. This may take a few moments. Fig. 59 Enter IP Address (Network Install only). 14 Fig. 61 Read File Destination. Click Yes.

15 Installation-Windows 98/Me (continued) Local Printer-Windows 98/Me Fig. 63 Read Adobe Window. Click Next. Fig. 65 Choose Connection Type. Click Next. Note: If your printer is directly connected to your computer, click Local Printer in figure 65; then, click Next to continue to figure 66. If your printer will be connected to your network, skip to the Network Printer section later in this chapter. Fig. 66 Select Appropriate Port. Click Next. Fig. 68 Enter Printer Name. Click Next. Fig. 64 License Agreement. Click Accept. 15 Fig. 67 Select Printer Model. Click Next. Fig. 69 Read Current Settings. Click Install.

16 Installation-Windows 98/Me (continued) Fig. 70 Configure Your Printer. Click Next. Fig. 72 ReadMe file. Close Window. Network Printer-Windows 98/Me Fig. 74 Select Printer Model. Click Next. Fig. 76 Read Current Settings. Click, Install. Fig. 71 Setup Complete. Click Finish. Fig. 73 Type Network Path for your Printer. Click Next. 16 Fig. 75 Name Your Printer. Click Next. Fig. 77 Configure Your Printer. Click Next.

17 Installation-Windows 98/Me (continued) Fig. 78 Select Device Options to Configure your Printer. Click Apply, then OK. Note: Make changes for options installed on your printer by first highlighting the option. Then, select the setting under Change Setting. Fig. 79 Setup Complete. Click Finish. Note: If you selected to read the ReadMe file, do so and then, close the window. 17 Configuring IP, SubNet, and Gateway Addresses 1. From the ps_files folder on the XANTÉ CD-ROM, copy dhcpoff.ps to your c:\ drive. 2. Go to DOS (Command) Prompt. 3. Type copy dhcpoff.ps to lpt1. 4. Power cycle the printer (turn off, then back on). 5. Using a word processing application, open setipsub.ps file from the ps_files folder. Edit the file so it contains the IP, Subnet, and Gateway address you obtained from your network administrator. Save the file to your c:\ drive. 6. Go to DOS (Command) Prompt. 7. Type copy setipsub.ps to lpt1. 8. Power cycle the printer again and verify that the start-up page contains your IP, Subnet, and Gateway addresses. 9. Go to DOS (Command) Prompt to ping the printer. c:\ping (IP Address) Note: If you can ping the printer, go on to step 10. If you cannot ping your printer, contact your Network Administrator. 10. Go to your Printer Properties (fig. 80) and select the Details Tab (fig. 81).

18 Installation-Windows 98/Me (continued) Fig. 80 Printer Properties Window. Fig. 81 Select Details Tab. 11. Select Add Port from the Details Tab (fig. 81). 12. Select Other and highlight XanteLPR; then, click OK. Fig. 82 Highlight XanteLPR; click OK. 13. Enter your printer s IP address and Queue name; then, click OK (fig. 83). 14. Click Apply when the Printer Properties window reappears; then, click OK. PPD Configuration 1. Select Start: Settings: Printer 2. Highlight your printer and click the right mouse button. Select Properties from the drop-down menu. 3. Click the Device Options tab (fig. 84). Fig. 83 Enter IP Address and Queue Name. 18

19 Installation-Windows 98/Me (continued) Installation-Windows NT/2000/XP This section will take you through the step-by-step installation process for Windows NT/2000/XP operating systems. Printer Driver Installation Fig. 86 Make Appropriate Selections. Click OK. Fig. 88 Read Setup Information. Click Yes. Fig. 84 Device Options Window 4. Select Installed for each option your printer may have; then, click Apply. 5. Click OK. Fig. 85 Click Install Printer. Fig. 87 Enter IP Address (Network Installation only). 19 Fig. 89 Read File Destination. Click Yes.

20 Installation-Windows NT/2000/XP (continued) Fig. 90 Read Welcome Window. Click Next. Fig. 92 Select LPT1 Port. Click Next. Fig. 94 Select Keep Existing Driver. Click Next. Fig. 96 Choose a Sharing Option. Click Next. Fig. 91 Select Local or Network. Click Next. Fig. 93 Select Printer. Click Next. Fig. 95 Set Your Default Printer. Fig. 97 Print Test Page. Click Next. 20

21 Installation-Windows NT/2000/XP (continued) Fig. 98 Setup Complete. Click Finish. Network Setup Fig. 99 Click Ports tab. Select Add Port. Fig. 101 Click Next. Fig. 103 Select Generic Network Card. Click Next. 1. Select Start: Settings: Printers and Faxes. 2. Highlight your printer and click the right mouse button. Select Properties from the drop-down menu. 3. Click the Ports tab (fig. 99). Fig. 100 Select Standard TCP/IP Port. Click New Port. Fig. 102 Enter IP Address. Click Next. Fig. 104 Click Finish. Close Window. 21

22 Installation-Windows NT/2000/XP (continued) Fig. 105 Click Configure Port. Fig. 106 Select LPR and Enter a Queue Name. Click OK. Note: Be sure to close the Properties window to apply the new settings. 22 Configuring IP, SubNet, and Gateway Addresses 1. From the ps_files folder on the XANTÉ CD-ROM, copy dhcpoff.ps to your c:\ drive. 2. Go to DOS (Command) Prompt. 3. Type copy dhcpoff.ps to lpt1. 4. Power cycle the printer (turn off, then back on). 5. Using a word processing application, open setipsub.ps file from the ps_files folder. Edit the file so it contains the IP, Subnet, and Gateway address you obtained from your network administrator. Save the file to your c:\ drive. 6. Go to DOS (Command) Prompt. 7. Type copy setipsub.ps to lpt1. 8. Power cycle the printer again and verify that the start-up page contains your IP, Subnet, and Gateway addresses. 9. Go to DOS (Command) Prompt to ping the printer. c:\ping (IP Address) Note: If you can ping the printer, go on to step 10. If you cannot ping your printer, contact your Network Administrator. 10. Go to your Printer Properties (fig. 107) and select the Port Tab (fig. 108).

23 Installation-Windows NT/2000/XP (continued) Fig. 107 Printer Properties Window. Fig. 108 Select Ports Tab. 11. Select Add Port from the Ports Tab. 12. Highlight Standard TCP/IP Port; then, click New Port (fig. 109). Fig. 109 Highlight Standard TCP/IP Port, click New Port. 13. Follow the on-screen directions. Then, enter your printer s name or IP address when prompted. 14. Click Finish when complete. Then close all remaining windows. PPD Configuration 1. Select Start: Settings: Printer 2. Highlight your printer and click the right mouse button. Select Properties from the drop-down menu. 3. Click the Device Settings tab (fig. 110). 23

24 Installation-Windows NT/2000/XP (continued) Note: Before beginning the installation process, be sure the appropriate language is selected. Fig. 110 Device Settings Window 4. Select Installed for each option your printer may have; then, click Apply. Fig. 112 XANTÉ Utilities. Click Continue. Fig. 114 Select Appropriate Application Drivers. Then, click Install. Note: Be sure to select the appropriate location for your application(s) folder(s). 5. Click OK. Installation-Macintosh This section covers installation on a classic Macintosh operating system (not OS X). Fig. 111 Select Install Printer. Then, click Printer Descriptions. Fig. 113 Read the Read Me window. Click Continue. Fig. 115 Installation Complete; click Quit. 24

25 Installation-Macintosh (continued) Note: If AdobePS doesn t open, simply double-click AdobePS Installer in the Printer Drivers: AdobePS 8.8: (appropriate language) folder on the CD. Installing the PostScript Driver You can install the Adobe PostScript Driver (Adobe PS) in two ways from the XANTÉ Utilities disk, via the Utilities menu or via the PostScript Driver link. Fig. 117 AdobePS Window. Click Continue. Fig. 119 Review Settings. Click Install. Fig. 116 Select AdobePS Driver. 25 Fig. 118 Read License. Click Accept. Fig. 120 Installation Complete. Click Quit. When the Main Screen reappears, you can register your printer (if on-line).

26 Installation-Macintosh (continued) Installation-Macintosh OS X This section takes you through the installation process on a Macintosh OS X operating system. You must have the latest OS X version to properly install this printer. Fig. 121 Complete Registration Form. Note: After registering your printer, you may continue installing other parts of the Utilities by continuing on to the appropriate installation sections. Note: You must first verify that AppleTalk is enable to continue OS X installation. 1. Select Apple menu: System Preferences: Network. 2. Select Built-in Ethernet from the dropdown Show menu (fig. 122). Next, select the AppleTalk tab, select Make AppleTalk Active, and click Apply Now. Then, close the window. Fig. 122 Network Window OS X (version ) Note: You must double-click the OSX_setup icon The installation window does not open automatically. Fig. 123 Click Install AW1200. Fig. 124 Click Add Printer. 26

27 Macintosh-OS X Installation (continued) Fig. 125 Select AppleTalk, AppleTalk Network, your printer, and your printer s PPD; then, click Add. Note: The install location for your printer s PPD is Hard Drive: Library: Printers: PPDS: Contents: Resources: EN.LPROJ Folder. Fig. 126 Make sure your printer is listed. Fig. 127 Locate Text Edit. 27 Note: Go to File: Page Setup to make sure your printer appears in the Format For drop-down menu. If it says Generic, call XANTÉ Technical Support at (US and Canada). Mac OS X Printer Configuration You can configure your printer by selecting Page Setup and Printer Features. 1. Close the Print Center window to return to your desktop. 2. Follow this path to access the ReadMe file CD: OSX_Installer: XANTÉ Utilities: AW1200_OSX: readme.rtf. 3. Read the ReadMe file; then, click close or select File and go to Page Setup. Page Setup 1. Select File from the top menu bar; then, select Page Setup. Fig. 128 Page Setup Window

28 Macintosh-OS X Installation (continued) 2. Select Format For: AW1200 in the Page Attributes window (fig. 129). 3. Click OK once you have selected the desired paper size, orientation, and scale for your print job. Printer Features OS X (version ) Note: You must double-click the OSX_setup icon The installation window does not open automatically. Fig. 130 Select File: Print; click Printer Features. Fig. 133 Click Add Printer. Fig. 129 Page Attributes Window Fig. 131 Select Appropriate Features; click Print. 28 Fig. 132 Click Install AW1200. Fig. 134 Select AppleTalk, AppleTalk Network, your printer, and your printer s PPD; then, click Add.

29 Installation-Macintosh OS X (continued) Note: The install location for your printer s PPD is Hard Drive: Library: Printers: PPDS: Contents: Resources: EN.LPROJ Folder. 1. Close the Print Center window to return to your desktop. 2. Follow this path to access the ReadMe file CD: OSX_Installer: XANTÉ Utilities: AW1200_OSX: readme.rtf. Fig. 135 Select Printer Menu: Show Options. Fig. 136 Select Installable Options to configure your printer s options, resolution, and memory. Then, click Apply Changes. Fig. 137 Locate Text Edit. Note: Go to File: Page Setup to make sure your printer appears in the Format For drop-down menu. If it says Generic, call XANTÉ Technical Support at (US and Canada). Mac OS X Printer Configuration You can configure your printer by selecting Page Setup and Printer Features. 3. Read the ReadMe file; then, click close or select File and go to Page Setup. Page Setup 1. Select File from the top menu bar; then, select Page Setup. 29

30 Installation-Macintosh OS X (continued) Fig. 139 Page Attributes Window Printer Features Fig. 138 Page Setup Window 2. Select Format For: AW1200 in the Page Attributes window (fig. 139). 3. Click OK once you have selected the desired paper size, orientation, and scale for your print job. Fig. 140 Select File: Print; click Printer Features. 30 Fig. 141 Select Appropriate Features; click Print.

31 Internet Printer Status Once your printer has been installed onto your system, you can check its status, rename it, align paper, and much more by simply entering the IP address in the address bar of your web browser. Fig. 142 Click Appropriate Links. Note: The web browser window and all links within it are the same for both Macintosh and PC environments. Printer Configuration This link contains information on your printer s Informational Pages, Network (EtherTalk, General, and TCP/IP), PostScript (AccelaFont, DPI, LPI, and Margins), Reset Factory Defaults, Storage Devices (Hard disk and RAM disk), and Trays and Media (Default Input Tray, Media Types, and Multipurpose Tray). Printer Information This link contains information on your printer s Diagnostic Information, General Information, I/O Settings (AppSocket, EtherTalk, IP, IPP, LPR, Parallel, and USB), and Installed Options. Printer Maintenance This link allows for you to access the cleaning feature from you web browser. Utility Pages This link allows you to print a Start-up Page, Low Toner Page, Network Page, Font List Page, and Font Sample Page. Service and Support Tech Support (US and Canada) Other areas, call your XANTÉ vendor. Fax Hours of Operation 7 a.m. - 6 p.m. Mon. Fri. CST For more information about the AW1200 or other XANTÉ printers, please log onto our website: Record Your Printer s Serial Number Here: AW1200 QRM v

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