Microsoft Word Intermediate March 25, Exercise 1: Open Word Click on Word. OR Click Start. Click All Programs. Click Microsoft Office.

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1 Microsoft Word Intermediate March 25, 2014 Exercise 1: Open Word Click on Word. OR Click Start. Click All Programs. Click Microsoft Office. Exercise 2: Create a new document Click File Tab. Select New. Click on Blank document. Click Create. Exercise 3: Type a heading + 1 sentence March 25, 2014 This is a Microsoft Word Intermediate Class. Exercise 4: Save a document Click File Tab. Click Save As (use Save As every time you are naming a doc; once it s named, click Save) Name your document. Exercise 5: Formatting text (change font, text size, color, bold, italics, underline, superscript, text case, outlining) March 25, 2014 This is a Microsoft Word Intermediate Class. Exercise 6: Copying, cutting, and pasting Highlight word/phrase/sentence. Right click copy. Place cursor where you want the text to appear. Right click paste. March 25, 2014 March 25, 2014 March 25, 2014 Exercise 7: Text alignment. Most common alignments: left justify/center/right justify. 1

2 Exercise 8: Spacing. Select your paragraph. Click the line spacing button. Click a number. Word applies the line spacing to your selected text. Exercise 9: Format pages (margins, orientations). Select Page Layout Tab. Click on Margins. The Margins Gallery appears; if you see the margins you d like to use, click on it. If not, click Custom Margins. Drag the mouse pointer over any margin setting, click up or down or type the new margin setting. Make any changes to the top, bottom, left, and right margin. Select portrait or landscape. Click OK. Exercise 10: Bullets & numbers. Home tab. Select a bullet from the bullet library. Today, we ll practice: create save edit Exercise 11: Page numbers headers and footers. Page Numbers Click the Insert tab. Click Page Number. Page placement options appear. Choose an option. To see how this will look, click Print Layout. Headers Click the Insert tab. Choose/click on a style. The text appears dim. Type header information. Click Close Header & Footer. 2

3 Footers Click the Insert tab. Choose/click on a style. The text appears dim. Type footer information. Exercise 12: Spelling, grammar, and thesaurus. A wavy red underline is a possible spelling error. A wavy green underline is a possible grammatical error. This is a Microsoft Wurd Review class. Get on top of the word, Wurd. Right click. Suggested spellings will appear. Click on the correct spelling of the word. Karole has a different spelling. Add unique names to the dictionary by getting on top of the word, right click, and choose add to dictionary. To come up with different words, use the thesaurus. Right click on class. Select synonyms. If you d like to use a suggested word, click on it. For more options, click Thesaurus. A box appears, press the arrow down key, click on insert. MS Word replaces your word with the one you choose in the research pane. Exercise 13: Find & replace (substitute text). Find Home Tab. Click Find (far right side of the ribbon). Navigation Pane appears. Type the word/phrase you re looking for. Example: March. Word will highlight all the occurrences of March in yellow. Close the search, close the navigation pane. Replace Home Tab. Click Replace. Find/Replace box will appear. Type in the word you want to replace. Type April. Type the substitute word. Click Find Next. Word highlights the first occurrence of the word it finds. You can click replace to change the word. Or you can click Find Next to ignore it. 3

4 To change all occurrences in the doc, click Replace All. Exercise 14: Preview and print. Click the File tab. Click Print. A preview of your document appears on the right. Click through the arrows to page through the doc. To magnify an area, drag the zoom slider. Printer Properties Advanced Options Fast Draft for day-to-day printing Exercise 15: Switching Between Open Documents. You can access them two ways: 1) Switch docs using the bottom task bar Open up all the docs you need. On the bottom bar, hover over Microsoft Word. Docs will appear, click on the doc you d like to view. 2) Switch docs using the toolbar Open up all the docs you need. On the taskbar, click View. Click Switch Windows. A list of all docs appear at the bottom of the menu. Click the doc you want to view. You can toggle back and forth between each document. Exercise 16: Create a Page Break Click in the document where you want to insert a page break. Click on the Insert Tab on the Ribbon. Click the Page Break button. Exercise 17: Create a Column This is a great tool for newsletters or flyers Select the text you want to place into columns. On the Ribbon, click Page Layout. Click the Columns button. Click the number of columns you need. 4

5 Exercise 18: Insert a Table Click on the doc where you want to insert a table. On the Ribbon, click the Insert tab. Click on Table button. With your mouse, drag across the number of columns and rows you want. Word previews the table as you drag across it and adds it to your doc. Click in a cell and type your data. Press return to go to the next cell. Exercise 19: Insert Quick Table Click on the doc where you want to insert a table. On the Ribbon, click the Insert tab. Click on Table button. Click Quick Table. Scroll through the templates and choose a table by clicking on it. Word adds the table to your document. Click inside the cell and type in your information vs. template info. Exercise 20: Table Styles Click anywhere in the table where you d like to format. Click the Design tab on the Ribbon. Click on More to see the entire palette of styles. From the Table Styles list, click on a style that you like. Exercise 21: Use Symbols Click where you want to insert a symbol. Click the Insert tab Click the Symbol button. If you can t find it, click More Symbols. Exercise 22 Create a PDF File Open your file. Click Save As. On the Save As Type, click on the arrow down button to see options. Click PDF. Name the doc. 5

6 Find where you want to save the file (Example: Documents). Select the folder. Click Save. Exercise 23: Folders Right click on Start. Windows Explorer. Select Documents. Select New Folder. Create a folder. Exercise 24: Move a File/Document to a Folder Right click on the Start. Open Windows Explorer. Double click on Documents this opens all your documents. Visually find the Folder and the File you d like to move. Click, hold, and drag the File to your Folder. As you hover over the Folder, the Folder s name will appear to ensure you re dropping it into the right Folder. If it s the correct Folder, let go of the mouse. It will drop into the Folder. Exercise 25: To Copy the File Hold down the Control key while you drag/move it. Exercise 26: To Move Multiple Files To select a consecutive group of files. Click the first item, press and hold down the Shift key and then click the last item. To select nonconsecutive files, press and hold down the Ctrl key and click each item you want to move. 6