MOBILE APP PRESENTER TRAINING MANUAL

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Ariel O’Brien’
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1 MOBILE APP PRESENTER TRAINING MANUAL

2 TABLE OF CONTENTS DOWNLOAD THE JIGSAW MOBILE APP... 3 LOGIN... 4 VIRTUAL MOBILE APP... 6 Participant Window... 7 Chat options... 8 Resize Options... 8 Maximize Pane Left Menu Bar CURRENT PRESENTER CONTROLS Live Camera Recording Live Cameras Location of live camera recording recorded videos Pre- Recorded Audios Presentations Documents Recording (server side - SSR) instant polls Room Check Surveys Meeting Settings Chat: Locking Exiting A Session Page 2 of 39

3 DOWNLOAD THE JIGSAW MOBILE APP Search for JigsawMobile. Facilitator/Instructor and Participant/Student Ready! Page 3 of 39

Once logged in, you can do the following: Edit Account Information

4 LOGIN Select the Gears icon in the top right hand corner of the app. Type in your address and password. Tap the login button. Once logged in, you can do the following: Edit Account Information Adjust Camera Settings Adjust Sound Setting Logout View Version Number Page 4 of 39

5 To access any session that you have been invited to, tap the Meetings button in the top left hand corner of the Jigsaw app. Then tap on the meeting name you wish to join. Page 5 of 39

6 VIRTUAL MOBILE APP The following features are not available for Presenters and Attendees using the app. Map Noteboard Attachments Once you are logged into the Jigsaw mobile app, you will notice the application is divided with a left menu bar, two main panes, and a right side bar. The menu bar changes based upon who is currently leading the session (Current Presenter). The right side bar displays the list of everyone in the meeting and the chat window. Page 6 of 39

Presenter: (Green Participant) This person can upload assets to a meeting and may be given control of the meeting while in session.

7 PARTICIPANT WINDOW The participant window lists all the people logged into the meeting. Each person attending has a unique role. Host: This person created the meeting and controls all aspects of the meeting. Presenter: (Green Participant) This person can upload assets to a meeting and may be given control of the meeting while in session. Attendee: This person can attend the meeting and work collaboratively within the meeting. They can talk during a meeting if the meeting was setup to use VoIP. But, they cannot present during the meeting. Gray Microphone: Indicates VoIP with the Push- to- Talk button is currently being used in the session. Gray Microphone/Line: Indicates a microphone that is muted. Black Microphone: Indicates an open microphone. Green Microphone: Indicates the person currently speaking. When using VoIP Push- to- Talk one person speaks at a time. Black Camera: Indicates attendee has been invited to video stream, so the start button is visible. Gray Camera: Indicates web camera has been enabled. This means the user has properly set the Adobe Flash settings to allow. Page 7 of 39

8 Gray Camera / Line: Indicates the user has not enabled the web camera. This can be due the device not equipped with a web camera or the Adobe Flash settings have not been set to allow. A black chalk indicates the person has access to the Group Whiteboard. A gray chalk means they do not have access. A yellow star indicates the Current Presenter. A gray star means that person is not the presenter. To change, click on the gray star to the left of a name who has been invited as a Presenter. CHAT OPTIONS Chat To Room: Public Chat To Host: Private Individual: Private Tap in the chat box and the keyboard is activated. Once you are finished typing simply tap on the Send button. To minimize the keyboard, tap on the Done button on keyboard or tap in the chat area where the messages are displayed. RESIZE OPTIONS Swipe the right triangle to hide the right side bar. Swipe again to unhide it. Page 8 of 39

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10 MAXIMIZE PANE 1 Swiping the down arrow between pane 1 and pane 2 maximizes pane 1. Swipe the up arrow at the bottom of Pane 1 once maximized will take it back to its original size. Page 10 of 39

And, if the tablet user is the Current Presenter, they will see the Presenter Menu bar vs.

11 LEFT MENU BAR The assets displayed in the two panes are controlled with the left side bar tools. And, if the tablet user is the Current Presenter, they will see the Presenter Menu bar vs. the Attendee Menu bar. The images show the two different menu bars: Current Presenter and Attendee. To maximize or minimize the left menu bar, tap Menu Option. Page 11 of 39

12 Note: If the Current Presenter has not shared videos, presentations, documents, surveys, or unlocked the whiteboard, those options will not show in the menu bar. Page 12 of 39

13 CURRENT PRESENTER CONTROLS Pane 1: Totally controlled by the Current Presenter. From this pane you can video stream, play pre- recorded video or audio files. Page 13 of 39

LIVE CAMERA To invite an attendee to video stream, click on the gray

When the camera turns black, the attendee can start their camera by

Once your video has started you will notice that you have a button to

14 LIVE CAMERA To invite an attendee to video stream, click on the gray camera to the left of the person s name. When the camera turns black, the attendee can start their camera by using the controls in the bottom right corner of Pane 1. Once your video has started you will notice that you have a button to switch cameras (if your tablet has a rear camera), camera setup button, and a button to stop your video camera. Page 14 of 39

RECORDING LIVE CAMERAS The Current Presenter has the ability to record two live cameras. Camera 1 = Current Presenter (Person with yellow star) Camera 2 = Invited Attendee To Record 1.

15 RECORDING LIVE CAMERAS The Current Presenter has the ability to record two live cameras. Camera 1 = Current Presenter (Person with yellow star) Camera 2 = Invited Attendee To Record 1. Camera icon must be black of the person you wish to record. 2. Tap Record 1 to record the Current Presenter or Record 2 to record an invited attendee 3. When you tap the record option, a pop up window appears for you to name the recording. 4. Once named, click Save and the system is recording the camera selected. Note, if you tap the record 2 and a pop up window does not appear, check to make sure you have invited an attendee so that they can start their camera (black camera vs. gray). To Stop Recording Simply tap to remove the check mark. Once the check mark is removed, the recording stops. VERY IMPORTANT: When recording from a tablet, the length of the recording matches the amount of time needed to render the recording. So, a 15minute recording will take 15 minutes before it is ready to play from the tablet. However, it will play sooner from a desktop client. Page 15 of 39

16 LOCATION OF LIVE CAMERA RECORDING When the recording is fully rendered, it is available under Recorded Videos. Page 16 of 39

17 RECORDED VIDEOS The Current Presenter can play pre- recorded videos in Pane 1 by selecting Recorded Videos. Tap the name of the video to play it. When the current presenter plays the video, it is visible to all attendees from Pane 1. Page 17 of 39

This will alert all attendees and add the menu option My Videos to all attendee menu bars.

18 If you would like to release a video so that attendees can stop and start it themselves, then place a check to the right of the name of the video to release. This will alert all attendees and add the menu option My Videos to all attendee menu bars. A released video is available under My Videos and these are independently controlled by each attendee and visible via Pane 2. Recording Controls STOP PLAY PAUSE TIME, BACK, FORWARD Page 18 of 39

19 PRE- RECORDED AUDIOS The Current Presenter can play pre- recorded audios in Pane 1 by selecting Recorded Audio in Presenter s menu bar. Then tap the name of the audio file to be played. Page 19 of 39

20 Recording Controls STOP PLAY PAUSE TIME, BACK, FORWARD NOTE: The audio will play from Pane 1 and that area will be blank. Page 20 of 39

21 PRESENTATIONS Pane 2: Is independently controlled by each meeting attendee. However, the Current Presenter may display Presentations (ppt or pptx files) or Documents (pdf, doc, docx, xls, or xlsx files) in Pane 2.. Page 21 of 39

22 PowerPoint Files: To choose which file to show in Pane 2, tap Choose Presentation. Then tap the name of the file to open. Page 22 of 39

And, provided the attendee has selected the Presentations/Documents menu option, they will see what the Current Presenter is displaying in the session.

23 And, provided the attendee has selected the Presentations/Documents menu option, they will see what the Current Presenter is displaying in the session. While the attendee has to select Presentations/Documents to view this, the current presenter controls the opening, closing, page movement of the presentation being shown. Page 23 of 39

However, If you would like to release a presentation so that attendees can independently open, close, and move pages for themselves, then place a check to the

24 However, If you would like to release a presentation so that attendees can independently open, close, and move pages for themselves, then place a check to the right of the name of the presentation to release. This will alert all attendees and add the menu option My Presentations to all attendee menu bars. Page 24 of 39

25 DOCUMENTS Pane 2: Is independently controlled by each meeting attendee. However, the Current Presenter may display Presentations (ppt or pptx files) or Documents (pdf, doc, docx, xls, or xlsx files) in Pane 2. Page 25 of 39

26 Documents: To choose which file to show in Pane 2, tap Choose Document. Tap on the name of the document to open. Tap on the number to change the page. Page 26 of 39

27 And, provided the attendee has selected the Presentations/Documents menu option, they will see what the Current Presenter is displaying in the session. While the attendee has to select Presentations/Documents to view this, the current presenter controls the opening, closing, page movement of the presentation being shown. Page 27 of 39

However, If you would like to release a document so that attendees can independently open, close, and move pages for themselves, then place a check to

28 However, If you would like to release a document so that attendees can independently open, close, and move pages for themselves, then place a check to the right of the name of the document to release. This will alert all attendees and add the menu option My Documents to all attendee menu bars. Page 28 of 39

Once the recording has ended, it is accessible To Record Choose, Start Meeting Recording.

29 RECORDING (SERVER SIDE - SSR) The Current Presenter can record the session via the tablet. This type of recording uses the feature, Server Side Recording. Once the recording has ended, it is accessible To Record Choose, Start Meeting Recording. It may take a minute to prepare the recorder for recording., but the system alerts you to its status. Page 29 of 39

Once the recording starts, a notification is

And, the Current Presenter sees the option to

To stop, tap, Notification alert is sent when

Note: If by some chance the recording will not

30 Once the recording starts, a notification is sent Recording in progress. And, the Current Presenter sees the option to Stop Meeting Recording. To stop, tap, Stop Meeting Recording. Notification alert is sent when a recording is stopped. Note: If by some chance the recording will not start, the Current Presenter is notified after two tries. However, you can try again. Page 30 of 39

And finally, to access and/or share the recording, go to www.

31 And finally, to access and/or share the recording, go to > Log In > My Meetings > Recorded Meetings > Share. Page 31 of 39

If you name the poll, it is saved as a List Poll which can be used again during the same session.

32 INSTANT POLLS The Current Presenter can send an Instant Poll to everyone in the session by tapping the Instant Poll icon. You will immediately be presented with the Name window where you can give your poll a name and/or type your question. If you name the poll, it is saved as a List Poll which can be used again during the same session. To activate the keyboard, simply tap in the Name or Question fields and to hide the keyboard, simply tap in another area on the screen, other than on the keyboard. The navigation buttons, do the following: List Polls Brings up list of previously saved Instant Polls. Next Moves user to next step in process of creating the poll. Reset Clears Name and Question fields. Cancel Closes Instant Poll Page 32 of 39

33 Choose, Next to move forward to enter poll answers. The default answers are yes and no, but you can add new answers as needed. Tap the Preview button to view the question and answer choices so that you can start the poll. Page 33 of 39

34 Tap the Start button to release the instant poll to all attendees. Attendee responses are displayed for the Current Presenter. Choose, End Poll. Page 34 of 39

respond within a designated amount of time.

35 ROOM CHECK To send a status check, tap the Room Check icon. All meeting attendees will see receive an alert in which they much respond within a designated amount of time. The default response time is 60 seconds but may be adjusted when setting up the session. Page 35 of 39

All meeting attendees will receive the notification New Survey released.

36 SURVEYS From the menu bar, choose Surveys and Choose/Take Survey To release a survey, place a check to the right of the survey name. All meeting attendees will receive the notification New Survey released. And, the Current Presenter can receive audible alerts as each person completes the survey. Page 36 of 39

MEETING SETTINGS If the session was set to use VoIP with the Push- To- Talk button, the Current Presenter can change the method of audio via the Settings icon.

37 MEETING SETTINGS If the session was set to use VoIP with the Push- To- Talk button, the Current Presenter can change the method of audio via the Settings icon. Mute All But Me: When everyone is muted the Push- To- Talk button disappears. Open Mic For All: When using an open mic, all attendees should wear a headset. Page 37 of 39

38 CHAT: LOCKING The Current Presenter can lock the main room chat via the Settings icon and Lock Chat. When the Rom Chat is locked, individual chats are still available to the Host and/or Current Presenter at all times. And, if Private Chat is on, attendees can chat with other attendees in the session. Refresh Meeting refreshes the session in the event newly uploaded assets have been added. Page 38 of 39

39 EXITING A SESSION To exit the meeting tap on the exit icon in the top left corner of the application. Page 39 of 39

MOBILE APP ATTENDEE TRAINING MANUAL

MOBILE APP ATTENDEE TRAINING MANUAL May 20, 2015 Version 1.3.000 Page 1 of 23 TABLE OF CONTENTS DOWNLOAD THE JIGSAW MOBILE APP... 3 LOGIN... 4 VIRTUAL CLASSROOM MOBILE APP (Presenters and Attendees)...