USER MANUAL. RoomWizard Administrative Console

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1 USER MANUAL RmWizard Administrative Cnsle

2 Cntents Welcme... 3 Administer yur RmWizards frm ne lcatin... 3 Abut This Manual... 4 Setup f the Administrative Cnsle... 4 Installatin... 4 The Cnsle Windw... 4 Cnfiguratin f the Administrative Cnsle... 7 Setup f RmWizard Lists... 7 Using the Administrative Cnsle... 8 Hw T: Cnfigure a new RmWizard installatin Hw T: Upgrade Firmware Warranty... 15

3 Welcme Administer yur RmWizards frm ne lcatin The RmWizard Administrative Cnsle allws yu t administer all f the RmWizards in yur enterprise frm ne lcatin. It s a PC based applicatin that enables yu t Find all the RmWizards n yur netwrk (Thugh all Versins f RmWizards can be fund, Firmware Versin 4.1 is required n the RmWizards t enable the full features f the Cnsle) Lgically grup yur RmWizards tgether n limits n number f grups r the number f RmWizards in a grup. Perfrm administrative peratins n multiple RmWizards at the same time such as: Select a master (already cnfigured RmWizard) and replicate its cnfiguratin ut t all ther selected RmWizards with ne peratin Intelligently upgrade the firmware and/r apply patches t all selected RmWizards (even if starting frm different initial Firmware Versins) with ne peratin Get status infrmatin n all yur RmWizards such as See what units are currently ffline/experiencing prblems. See CPU Lading, Disk Usage and ther infrmatin n any selected RmWizard View and capture lg files frm RmWizards

4 Abut This Manual This Manual describes hw t use the RmWizard Administrative tl, t allw yu t maintain yur RmWizards. Setup f the Administrative Cnsle Installatin The Administrative cnsle needs t be installed n a PC cmpatible cmputer, running windws XP r higher. System Hardware requirements are minimal, less than 50MB f disk space and 100MB r RAM The Administrative cnsle uses.net, but installs all cmpnents that it needs. Simply run RWAdminSetup.exe n yur PC t install the sftware. The Cnsle Windw Each time yu execute RWAdmin.exe, yu are prmpted fr a passwrd. The default passwrd is rmwizard and can be changed in the Optins dialg. Enter the passwrd and the cnsle windw appears. Menu Bar RWList Views Prperty Views Status Bar Output Views

5 There are 5 areas f the Administrative cnsle. These are the Menu Bar, RWList Views, Output Views, Prperty Views, and Status Bar. Screen Area Menu Bar Purpse Prvides basic access t cre setup features File Menu Save lists f RmWizards Restre lists f RmWizards View Menu Set the applicatin ptins Set the default Web Page view hmepage Search Menu Search the netwrk fr all RmWizards Search the netwrk fr new RmWizards Abut Shws legal infrmatin n the sftware RWList Views This area prvides tw ways t view the RmWizards: Grups tab view Shws the alphabetized list f grups and grup members. Status tab view Shws the same infrmatin srted with RW s with issues at the tp f the grups t make it easy t find which RmWizards are having prblems currently. Versins tab view Shws the same infrmatin srted with RW s with the highest FW versins at the tp f the grups t make it easy t find which RmWizards are up t date and which might nt be. Right clicking n a grup r selected RmWizard brings up a right click menu with all f the ptins available fr administrating the RmWizards.

6 Output Views Shws the varius utput frm the Administrative Cnsle. Web Page view Displays ne f three pages frm the RmWizard currently selected. This can be cnfigured via the View->Web Page menu item. The Reservatin page, the Hme page r the Frnt Panel f the RmWizard can be displayed in this windw. Output tab view Shws infrmatin n what the Administrative Cnsle is ding and any issues that may have ccurred. Prperty Views Errr tab view Shws nly errrs that have ccurred during peratins, t quickly lcate prblem units Shws infrmatin abut a specific selected RmWizard. Cnfiguratin tab view Cntains infrmatin abut the RmWizard that can be edited directly in the tab such as the Rm Capacity, Time Zne, NTP server infrmatin, etc. Prperties tab view Cntains static infrmatin abut the RmWizards netwrk cnnectin, Serial Number, and installed Firmware & Patch versin. Status tab view Cntains static infrmatin pulled frm the RmWizard such as the CPU, Memry and Drive status. Status Bar Shws the current cunt f RmWizards knwn t the Administrative Cnsle, infrmatin n what the Administrative Cnsle is currently ding, Prgress Bar if lng a peratin is in prgress, and the Administrative Cnsle versin number.

7 Cnfiguratin f the Administrative Cnsle On the first time use f the Administrative cnsle, the main ptins need t be set, and the RmWizard List needs t be setup. T cnfigure the main ptins, n the menu bar, select View->Optins t bring up the ptins dialg fr the Administrative Cnsle. Fnt Settings: The fnt used in the applicatin, and the fnt size may be selected here. SSH Cmmand Settings The Administrative Cnsle will pen a telnet sessin and lg yu in autmatically via the menus. Enter the path t yur favrite telnet client, and the default timeut used fr the telnet client. The default cmmand timeut is 15 minutes. Bradcast Settings The Administrative Cnsle uses a bradcast t find RmWizards. Yu can custmize the search time and refresh times here. Server Settings The Administrative Cnsle will yu when there are prblems n a rm wizard. Use the cntrls here t setup access fr the Cnsle. Applicatin Passwrd The passwrd t access the Administrative cnsle can be changed here. The default passwrd after installatin is rmwizard. Setup f RmWizard Lists Once the ptins have been set, the RW List needs t be cnfigured. Autmatic List Setup If yu are running FW versin 4.1 with RW20 s, r are running the RW update, yu can autmatically search yur netwrk fr all RmWizards via the Search->Search fr All RW s menu. The Administrative cnsle will prmpt yu fr the subnet yu wish t search, and then bradcast n that subnet and await respnses frm the RmWizards. The RW List will be autmatically ppulated with all the RmWizards under a Default Grup. Nte that the Default grup name cannt be changed, and all RW s fund in a search are autmatically added t the Default Grup.

8 Manual List Setup If yu simply wish t add a new RW t the list, r yur RW s are nt running the crrect firmware versin, yu can manually add the RmWizards by hand. T manually add a rm wizard, right n any grup name in the Prperty tab, and select List Maintenance -> Add Unit. Fill ut the dialg bx that cmes up, press OK and the RmWizard is added t the selected grup. Using the Administrative Cnsle Once the RmWizards are in the Administrative Cnsle, yu can begin administering them. All peratins are selected/initiated frm the Prperty Tab r Status Tab via selecting the RmWizards t perate n, and right clicking. There are 7 menu items available via the Right Click menu: Access Certificates Firmware List Maintenance Lgfiles Replicate Set as Master Device Nte: Yu must run FW4.1 with RW20 s, and FW with RW10 s t unlck all the features f the Administrative cnsle, including Searching and prperty retrieval. Hwever, yu can update firmware n units with lder firmware directly frm the Administrative Cnsle. Nte: FTP, and Secure Telnet, are bth required t perate with the Administrative cnsle. These features are n by default n the RmWizards. Access Access menu items allw yu t d the fllwing n the selected RmWizard: Refresh the Cnfiguratin, Prperties, and Status View tabs Refresh the Operatinal Status f the List entry. Start yur web brwser n the RmWizards hme page Start yur telnet client n the RmWizard. Putty is an excellent free telnet client that perates well with the Administrative Cnsle and RmWizard. Sync the RmWizards clck t yur PC s clck.

9 Set the RmWizard t sync its clck via NTP Certificates The Certificates menu items allw yu t install new custm certificates int yur RmWizard. Add Certificate prmpts yu fr the Alias Name and the certificate itself t lad int the RmWizard. Firmware The Firmware menu allws yu t upgrade the firmware n the selected RmWizards. Nte that the Administrative Tl requires the firmware t be in cpi.tar.gz frmat. If the firmware file ends in cpi.tar.gz, it is the crrect frmat f firmware file. Rebt Unit instructs the RmWizards t rebt. Rebuild instructs the RmWizard t restre its Firmware this is the same as reinstalling the last full firmware update n the unit. This shuld be used nly when units are exhibiting issues that aren t related t the cnfiguratin. Upgrade Firmware upgrades the firmware via ne f three methds Autmatic Select the desired resulting Versin (Target Versin) frm the drpdwn list. There may be a delimiter in the list --- Optinal which separates the Required r Recmmended Versins (abve the delimiter) frm thse that are Custmer Specific and/r ptinal t install. Clicking the Check Server fr Latest Update buttn will cause the Cnsle t ask the FTP fr an updated list f available Versins t chse frm. When yu click OK the Cnsle will evaluate each RmWizard individually and grup them lgically by current Versin Number. The Cnsle will then

10 step each grup tward the Target Versin. All Rebting and Required intermediate Upgrade steps will be handled autmatically by the Cnsle until all RmWizards are brught up t the Target Versin. Via FTP Enter the FTP path t the firmware file, and FTP credentials t lg int the ftp server that cntains the firmware are entered. A sample ftp path is ftp://ftp.steelcase.cm/firmwarefile.cpi.tar.gz. Nte this is nt a wrking path, but nly an example. Enter the RmWizard FTP s t the site directly t dwnlad and install the update. Via Lcal Hst Enter the path t the firmware file, the user as rt, and the rt passwrd. The Administrative Cnsle will FTP int the RmWizard(s) and uplad the firmware. Subsequently the RmWizard then installs the upgrade. Once the firmware upgrade is cmplete, details shw in the dialg fr each RmWizard that was upgraded including if it was successful r nt.

11 List Maintenance These menu items allw fr custmizatin f the Lists f RmWizards. The ptins are: Add Grup A new High Level grup is added t the List. Add SubGrup A Subgrup is added t the selected grup. Add Unit A new RmWizard is added t the grup Delete The selected Grup r RmWizard is remved frm the list. Nte: drag and drp RmWizards and Grups t rearrange the lists as required. Nte: the Default grup is fixed and cannt be renamed r remved. LgFiles The LgFiles menu allws yu t bth dwnlad all the lg files frm the selected units, as well as viewing individual lgs directly frm units. Dwnlad All Lgs will cllect all the lg files n the selected units and save them lcally. These lg files can be prvided t Steelcase Technical Supprt when issues arise. The rest f the menu items allw yu t directly view in a windw the fllwing lg files: Admin Lg Cncurrent Lg EndUser lg Epiphany lg Firmware Patches lg Frnt Panel Lg Jettystart Lg LcalHst lg Message lg Upgrade lg

12 Replicate The Replicate menu, in cnjunctin with Set as Master Device belw, allw yu t select a master RW, that the cnfiguratin is harvested frm, and then replicated ut t all selected RmWizards. Push Cnfiguratin reads the cnfiguratin f the Master Device, and duplicates it ut t every selected RmWizard. Nte that Netwrk cnfiguratin, and specific rm cnfiguratin such as facilities and rm names are nt replicated, s RmWizards preserve the unique infrmatin. Push Partial Cnfiguratin pushes the NTP server address, the rt Passwrd, and new certificate infrmatin (if prvided) t all selected RmWizards. If a field is left blank in the dialg, that field is nt replicated t ther units. N master is required fr Partial Cnfiguratins. Set as Master Device Set as Master Device makes the currently selected RmWizard the master RmWizard. Its cnfiguratin can be pushed ut t ther RmWizards via the Replicate menu. Interpreting List Clrs The list f RmWizards in the left side panel may have clrs assciated with bth the fregrund and backgrund fr each entry. Fregrund Text Clratin Black => This RmWizard is running with n issues. Blue => This RmWizard needs t be rebted. Red => This RmWizard is nt respnding n the netwrk. Yellw => This RmWizard currently has an errr cnditin r warning. Grey => This RmWizard is running a versin which is belw 4.1.

13 Backgrund Clratin White => Indicates that the Cnsle cnsiders this RmWizard t have the currently Recmmended Firmware/Patch. This can als ccur if the Cnsle cannt make FTP cntact with the public Versin site and s has n way t knw what the current Recmmended Versin is. Yellw => Indicates that the Cnsle cnsiders this RmWizard t have a Patch nly difference frm the currently Recmmended Firmware/Patch. (Only differs in 3 rd r 4 th digit f Versin) Red => Indicates that the Cnsle cnsiders this RmWizard t have a Majr Versin difference frm the currently Recmmended Firmware/Patch. (Differs in 1 st r 2 nd digit f Versin) Green => Indicates that the Cnsle cnsiders this RmWizard t have a Versin r Patch that is in advance f the currently Recmmended Firmware/Patch. (This can ccur when a custmer specific patch is installed and has a higher versin than the currently Recmmended Firmware/Patch) Hw T: Cnfigure a new RmWizard installatin. T setup a new installatin f RmWizards with the Administrative Tl, perfrm the fllwing steps. 1) Install the RmWizards and pwer them up. 2) Search fr RmWizards via the Search->Search fr All RW s menu item. 3) Select View->Administrative Page n the menu. 4) All the RmWizards will appear in the RW List prperty tab. 5) Select ne RmWizard 6) Right click and select Access->Start Brwser 7) In the Brwser, click RmWizard Setup, and cnfigure the RmWizard as desired. 8) Clse the brwser 9) Right click n the cnfigured RmWizard and select Set as Master Device

14 10) Select the remaining rm wizards 11) Right click and select Replicate->Push Cnfiguratin All the units are nw cnfigured, and unique cnfiguratin can be added individually. Best Practices Upgrade Firmware Upgrading firmware requires sending a new firmware file t every unit selected, which can be 150MB in size, t every RmWizard in an rganizatin. T ptimize firmware upgrades and minimize the amunt f time each upgrade takes, it is recmmended t break the RmWizards int grups, such as a grup per building, r facility. This bth reduces the lad n the netwrk and reduces the pssibility f failed dwnlads thrugh netwrk retries. With smaller grups being updated, the time required t perfrm the updates n the grup is reduced, and the verall lad is brken up fr bth the IT administratr and the netwrk. Nte: if FTP is disabled n the RW units, firmware upgrades will nt wrk. FTP is required fr Firmware upgrades and patches. Gruping RmWizards by type It is recmmended t grup similar RmWizards tgether, i.e., keep RW10 s in ne grup and RW20 s in anther grup. This will allw upgrading firmware n all RW20s and all RW10s with nly tw peratins (ne fr each grup), withut having validated which units were updated and which need different firmware lads. Passwrd Handling As the firmware upgrade prcess requires RmWizard credentials, it is recmmended that all RW20 units share the same rt passwrd, and all RW10 units share the same rt passwrd. The administrative cnsle can deal with unique passwrds n all RmWizards, but n firmware upgrades, each unit wuld need t have its passwrd entered, which can be very time cnsuming. RmWizard lists The File Menu ptin t save r relad different grupings f yur RmWizards can be used t maintain different views f yur netwrk. Yu may want ne list setup with a single grup t watch fr truble units, and

15 anther list with lgical grupings t easily perfrm firmware upgrades, and yet a third with physical lcatin grupings. Warranty This sftware is prvided as-is, with n warranty f any kind. Steelcase shall nt be liable fr cnsequential r incidental damages arising frm any prduct defect including withut limitatin any liability fr prducts nt being available fr use r fr lst data r sftware.

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