USING AUDIO VISUAL FACILITIES IN COMMON TEACHING AREAS

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Toby May
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1 USING AUDIO VISUAL FACILITIES IN COMMON TEACHING AREAS Version 1.0, February 2011

2 Introduction Common teaching areas (CTA) have a variety of audio-visual facilities. These notes are designed for the more recently upgraded facilities, however the concepts can be applied to most facilities. Starting the audio-visual facilities Modes It is suggested that presenters visit the lecture theatre before their session to become familiar with the equipment. Basic mode This mode will be suitable for many presenters. In this mode, both projection screens will display the same image. This is the default mode. This will often be a PowerPoint presentation from the installed computer or a display from under the document camera. Advanced mode This mode allows the presenter to display a different image on each projection screen. For example, you could choose to display a PowerPoint presentation from the installed computer or your laptop on Screen A, and display the Document Camera, DVD or VCR on Screen B. In addition you can select any available audio source such as a CD or DVD to play through the theatre speakers, regardless of what is displayed on the screens. The University of Adelaide Version 1.0, February 2011 Page 1

Figure 1 Start session To start an audio visual presentation, press the PRESS TO START

3 The touch panel The lights in the theatre are controlled by the touch panel. Press the touch panel to turn on the appropriate lights. Figure 1 Start session To start an audio visual presentation, press the PRESS TO START PRESENTATION button and the Presentation Mode screen will display. Figure 2 Page 2 Version 1.0, February 2011 The University of Adelaide

4 Selecting devices (Basic mode) Press the BASIC MODE button. Figure 3 Press one of the device buttons on the left hand side of the touch panel. This will activate the device and display the image on both projection screens at the same time and also on the Preview window on the touch panel. Audio for this device will also be activated. Selecting devices (Advanced mode) At the main menu, (see Figure 2) press ADVANCED MODE. The Advanced mode allows the presenter to control which devices are projected onto each of the screens independently. The buttons for selecting devices such as the installed computer or document camera are replicated on each side of the touch screen as shown in Figure 4. For example, you could choose INSTALLED COMPUTER on the left side to project that device onto Screen A and DOCUMENT CAMERA on the right side to project that device onto Screen B. The University of Adelaide Version 1.0, February 2011 Page 3

5 Figure 4 PLEASE NOTE: If you are recording a presentation using the Video Streaming application, only the image from Screen A will be recorded. Please ensure that you select the device you want to record and it has been selected to send to Screen A. You can however change the selected device whilst recording, but ensure that it is sent to Screen A. Page 4 Version 1.0, February 2011 The University of Adelaide

6 Recording presentations with MyMedia Setup Microphone Put on the lapel microphone and turn it on. The switch is located on the top of the unit. The red light will flash ON and then OFF. If it stays ON the battery is low. Figure 5 You will also need to press the PRESS TO START PRESENTATION button on the touch screen on the lectern as described in the previous section or the microphone will not work. The microphone volume can be adjusted from the touchscreen using the MIC button, but the default setting is generally adequate. If you do not have the microphone on and the volume turned up, no sound will be recorded. This is the most common reason that recordings fail. Log in to MyMedia Log in to the installed computer on the lectern with your standard a university username and password OR with the generic login username of lecture and password of lecture. Username: Password: lecture lecture Open the MyMedia application from the icon on the desktop or from the Start menu. Login to the MyMedia application using your standard a username and password and follow the on-screen instructions. Figure 6 The University of Adelaide Version 1.0, February 2011 Page 5

Figure 7 Select the checkbox: Will you be using third Party copyrighted material (eg music, film clips) in this

7 Select the course Select the appropriate lecture from list of your courses or click All Courses for lists of all University courses and Ad hoc recordings. Figure 7 Select the checkbox: Will you be using third Party copyrighted material (eg music, film clips) in this lecture? if appropriate. Click the NEXT button to confirm your details and the recording screen will display Figure 8 Page 6 Version 1.0, February 2011 The University of Adelaide

8 Start recording To start recording, click the RECORD button and the application will start recording. You will know that you are recording as the Time Remaining will count down and the Audio Preview will start. Figure 9 Once you are recording, present your lecture as usual and open any PowerPoint presentations or other materials as you normally would. If you wish to pause the recording click the Pause button. When using PowerPoint, it is best to use a dark background with large light coloured text. Figure 10 When you have finished, click the Stop Button. Figure 11 Upload the presentation to MyMedia Click the upload button. After a moment you should receive confirmation that the lecture was successfully uploaded. The program will automatically close after the confirmation. Figure 12 You will receive an within a few hours (between 2 and 24 depending on demand on service) with links to the recordings and instructions on how to make these recordings available within MyUni. If you experience problems whilst in the lecture theatre please dial **1 on the lectern phone. If you do not receive the within 24 hours, or you have difficulty making the links available, please call service desk on The University of Adelaide Version 1.0, February 2011 Page 7

CLASSROOM TECHNOLOGY GUIDE

CLASSROOM TECHNOLOGY GUIDE MNS 200 RWU Classroom and Event Support 401-254-6363 option 2 mediatech@rwu.edu Lecture halls are found throughout the Roger Williams campus. In this room you will find a Room