Getting in Gear with the Service Catalog
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- Amelia Robbins
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1 Getting in Gear with the Service Catalog How an actionable Service Catalog can drive Service Management adoption, improve Customer Satisfaction and provide a Return On Investment......And do it quickly
2 Introductions
3 Hello I m Mark Galligan I work at First American Financial 25+ years (yikes!) IT operations experience I m here today to share with you some of the successes we ve had with our ITSM program and our Service Catalog
4 People, Process & Tool I get the privilege to represent a group of people who knew there was a better way...
5 What We Do and Where Provide comprehensive title insurance, closing / settlement, property data and technology solutions Provide insurance and home warranty products that offer important protection for your families most valuable asset Offer a variety of personal estate, financial, retirement, tax planning and securities management alternatives Facilitate simple and complex residential, commercial and industrial real estate transactions inside and outside the United States 3,143 counties and 60 countries
6 Challenges
7 IT Operations Contribution to Our Business Access Privilege Application Support Communication Cellular, Network, Telephony Facilities Management IT Provisioning Desktops, Laptops, Network, Servers, Storage Messaging and Collaboration Service Desk
8 But how well was the Contribution received? High call volume, staff over tasked Long hold times, high abandon rates Fulfillment requests managed by tribal knowledge Late, incomplete work Unpredictable levels of service
9 An Approach to IT Service
10 IT Service Management Our way to improve the value of the services we provide Define our services and items Organize our work Establish service levels and a common framework that is used by others
11 Where to focus? The Service Catalog An IT storefront Offer your most frequently ordered items Provide a method to make a generic request Report incidents too! Drives other ITSM practices like Service Level Management and influences Incident and Service Request disciplines
12 Mapping out how you really do the things you do Start with the most frequently requested Service Requests - the Top 10 if you will Get your Experts together Involve all groups that have a stake in the delivery of the item or service Realize that it s going to take a few iterations to figure it out Don t let the perfect become the enemy of the good and I wouldn t suggest starting with IT Provisioning for New Employees
13 Our Service Catalog
14 Where we are today
15 Where we are today
16 Where we are today
17 Driven by Workflow
18 Running the Numbers
19 Calls to the Service Desk Calls Jan 2011 Feb 2011 Mar 2011 Apr 2011 May 2011 Jun 2011 Jul 2011 Aug 2011 Sep 2011 Oct 2011 Nov 2011 Dec 2011 Jan 2012 Feb 2012 Mar 2012 Date Apr 2012 May 2012 Jun 2012 Jul 2012 Aug 2012 Sep 2012 Oct 2012 Nov 2012 Dec 2012 Jan 2013 Feb 2013 Mar 2013 Apr 2013 May 2013 Service Desk Calls
20 Service Desk ASA Average Speed to Answer in Seconds Jan 2011 Feb 2011 Mar 2011 Apr 2011 May 2011 Jun 2011 Jul 2011 Aug 2011 Sep 2011 Oct 2011 Nov 2011 Dec 2011 Jan 2012 The Service Catalog Debuts Feb 2012 Mar 2012 Date Apr 2012 May 2012 Jun 2012 Jul 2012 Aug 2012 Sep 2012 Oct 2012 IT Provisioning for New Employees Nov 2012 Dec 2012 Jan 2013 Feb 2013 Mar 2013 Apr 2013 May 2013 Service Desk Calls
21 Calls & ASA Calls ASA in Seconds Jan 2011 Feb 2011 Mar 2011 Apr 2011 May 2011 Jun 2011 Jul 2011 Aug 2011 Sep 2011 Oct 2011 Nov 2011 Dec 2011 Jan 2012 Feb 2012 Mar 2012 Apr 2012 May 2012 Jun 2012 Jul 2012 Aug 2012 Sep 2012 Oct 2012 Nov 2012 Dec 2012 Jan 2013 Feb 2013 Mar 2013 Apr 2013 May 2013 Date Service Desk Calls Average Speed to Answer 0
22 Incidents Incidents Jan 2011 Feb 2011 Mar 2011 Apr 2011 May 2011 Jun 2011 Jul 2011 Aug 2011 Sep 2011 Oct 2011 Nov 2011 Dec 2011 Jan 2012 Feb 2012 Mar 2012 Apr 2012 May 2012 Jun 2012 Jul 2012 Aug 2012 Sep 2012 Oct 2012 Nov 2012 Dec 2012 Jan 2013 Feb 2013 Mar 2013 Apr 2013 May 2013 Jun 2013 Date Incidents
23 Service Requests Requests Jan 2011 Feb 2011 Mar 2011 Apr 2011 May 2011 Jun 2011 Jul 2011 Aug 2011 Sep 2011 Oct 2011 Nov 2011 Dec 2011 Jan 2012 Feb 2012 Mar 2012 Apr 2012 Date May 2012 Jun 2012 Jul 2012 Aug 2012 Sep 2012 Oct 2012 Nov 2012 Dec 2012 Jan 2013 Feb 2013 Mar 2013 Apr 2013 May 2013 Jun 2013 Service Requests Catalog Task
24 IT Provisioning for New Hires Provisioning Requests Provisioning Tasks Sep 2012 Oct 2012 Nov 2012 Dec 2012 Jan 2013 Feb 2013 Mar 2013 Apr 2013 May 2013 Jun 2013 Date Employee s Provisioned Sep 2012 Oct 2012 Nov 2012 Dec 2012 Jan 2013 Feb 2013 Mar 2013 Apr 2013 May 2013 Jun 2013 Date Employee Provisioning Tasks
25 Service Integrations
26 Integrations Desktop VAR Paging Notification System Customer Survey System 3rd Party Support Desktop Configuration Manger Knowledge Management Content USPS UPS FedEx (coming soon) Old Ticketing System Network Monitoring ITSM Tool Server Monitoring Identity Manager Active Directory HR System
27 What s New / Next IT Provisioning for temporary employees Automated software delivery Bi-directional integration with System Center Automated paging and recording with xmatters Look and feel of Corporate website with CMS
28 Some of the Before and After December 2011 Present Catalog Items SLA Documented for Incidents Documented for Incidents Documented for Items and Svcs Measured Reported Managed Tasks Managed by an Orchestrated Workflow Active IT Provisioning for New Employees 120 per month 390 per month Service Desk Average Speed to Answer 3 Minutes 1 Minute Information / Data Disparate locations, hard to get at it, opinion driven Mostly in one location, easy to access, data driven
29 The Service Desk that had difficulties answering the phone in Won industry recognition in 2012!
30 Thank you for your time!
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