Consolidate Onsite & Remote Education

Transcription

1 Consolidate Onsite & Remote Education

2 Table of Contents Improve your practice and expertise without spending a lot of extra time and expense. Take advantage of built-in, interactive Office tools while conducting or participating in remote training and meetings Set up your meetings with ease Get the most out of your meetings Come back to review or catch up on what you missed

3 Set up your meetings with ease It should be easy to get people together for training, regardless of their location. With Lync, you can set up your next training session in only a few clicks. When you don t have to worry about the setup and connection, you have more time to develop content, plan discussions, and ultimately deliver a better healthcare experience. To get started, just open your Microsoft Outlook calendar. Find the timeslot you want to use and double-click it to create a meeting invite. From here, you can quickly invite multiple people and add other information about your training session. If you choose to make it an online meeting, Lync instantly populates the invite with instructions for connecting by phone or browser. That way, anyone invited can easily attend whether in person or by phone, tablet, or computer. #1 Open calendar. #2 Double-click the timeslot you want to use for your training session. Set up your meetings with ease 03

4 #3 Complete the meeting invite: Add attendees, set time and duration, and include any additional details. #4 As you fill out the invite, be sure to use the Scheduling Assistant to cross-check your attendees schedules. #5 When you ve completed all the invite fields, click the Online Meeting button to add the dialin and browser information. Set up your meetings with ease 04

5 #6 Click Send to schedule your training session and send invites to the attendees. Set up your meetings with ease 05

6 Get the most out of your meetings Sharing meeting content through Lync is an immersive experience. This is especially important in remote training sessions, so people attending online can stay active in the conversation. As the presenter, you can start with screen-sharing various programs and materials and then add multiple options to keep the experience engaging. For example, you can post an interactive presentation directly in the Lync meeting, giving attendees the ability to annotate documents in real time. This means the team can hold truly interactive training sessions across boundaries, and everyone can participate from wherever they are. That s not all Lync has to offer. As a presenter, you can conduct polls, hold interactive Q&A sessions, and even sketch out your ideas with a whiteboard feature. When online collaboration is this smooth and seamless, your training session becomes even more valuable, saving attendees time and helping them learn better together. #1 Join your meeting invite to bring up the Lync window and connect with the attendees. Get the most out of your meetings 06

7 #2 Click the Monitor icon to manage your presentable content: Choose to share a program or your desktop, run a whiteboard session, or even conduct a poll. #3 Enjoy real-time editing capabilities while moving through your presentation. Get the most out of your meetings 07

8 #4 Engage in whiteboard discussions with the attendees. #5 Poll the attendees and get real-time feedback on questions. Get the most out of your meetings 08

9 Come back to review or catch up on what you missed With Lync, you don t have to miss out on important information from a training session. You can capture voice, screen and document sharing, and even attendee information. This is great if you can t make the training or if you just want to review content later on. Recording is as easy as clicking a button during the session. If you want to share the information more widely, just upload the recorded file to Microsoft SharePoint to make it accessible to anyone who needs it. #1 Start recording at any time during the training session. Come back to review or catch up on what you missed 09

10 #2 Run and stop the recording as needed. #3 Review, manage, and publish your recordings. Come back to review or catch up on what you missed 10

11 2015 Microsoft Corporation. All rights reserved. This document is provided as-is. Information and views expressed in this document, including URL and other Internet Web site references, may change without notice. This document is not supported under any Microsoft standard support program or service. The documentation is provided AS IS without warranty of any kind. Microsoft disclaims all implied warranties including, without limitation, any implied warranties of merchantability or of fitness for a particular purpose. The entire risk arising out of the use of the documentation remains with you. In no event shall Microsoft, its authors, or anyone else involved in the creation, production, or delivery of the of this document be liable for any damages whatsoever (including, without limitation, damages for loss of business profits, business interruption, loss of business information, or other pecuniary loss) arising out of the use of or inability to use the documentation, even if Microsoft has been advised of the possibility of such damages. Some examples depicted herein are provided for illustration only and are fictitious. No real association or connection is intended or should be inferred. This document does not provide you with any legal rights to any intellectual property in any Microsoft product. You may copy and use this document for your internal, reference purposes.

12