QUICK START GUIDE FOR EXTERNAL PARTICIPANTS
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1 QUICK START GUIDE FOR EXTERNAL PARTICIPANTS Quick Start Easy as 1,2,3. 1. Download meeting manager 2. Check registration requirements 3. Familiarize yourself with the tools Download Meeting Manager 1. Go to emeetings.merck.com and click [Download Meeting Manager]. 2. Click the appropriate installation link for your computer system. (We support Windows Internet Explorer, Netscape, Mac, HP, and Sun). 3. Click [open] 4. On the next screen Click [next] 5. When prompted with the security warning. Click [yes]. 6. Depending on your connection speed the installation download can take up to 10 minutes to complete. Enables you to participate in an online meeting or presentation and interact with participants over the Internet Provides the ability to share applications, view and edit documents and record meetings in real-time. Makes your online meeting or training the closest thing to being there in person! Table of Contents Joining a Meeting 1. Go to emeetings.merck.com and click [ATTEND] an emeeting, or click the emeeting link provided in the invitation that you have received. 2. Enter your meeting ID in the field. 3. Note: The first two letters must be capitalized 4. Click [Join Now] Joining a Meeting from and invitation emeeting One Pass Registration Meeting Manager emeeting Tools Participant Symbols Take Charge of Your emeeting Rev. 28-Jun-2004
2 Page 2 Joining a Meeting from an invitation 1. Note the meeting ID and password provided in your Click the meeting link. 3. Enter the meeting password. 4. Enter your name and address. 5. Click [Join Now]. Note* Some hosts may elect to schedule emeetings that do not require a password, which will be noted in the invitation. invitations that include a Meeting ID number starting with the letters PA require you to obtain a Merck OnePass Username and password before allowing access to the emeeting. To obtain a Merck OnePass Username and password follow the instructions on page 3. If you receive a message stating the meeting has not yet started, it could mean that the host has not logged in to begin the meeting. You may need to contact the meeting host to resolve this issue or to check that you have the correct information. To re-enter the meeting and attendee information Click [Restart]. If the issue has been resolved and you want to retry joining the meeting, click [Try Again].
3 QUICK REFERENCE GUIDE Page 3 emeetings Merck OnePass Registration External participants are required to register for a Merck OnePass Username and Password prior to being provided access to emeetings. To obtain your Merck OnePass Logon Username and Password: 1. Go to the website at emeetings.merck.com, or open the inviting you to the emeeting, and click the link. 2. Click <Register for an upcoming emeeting>. 3. You will then be prompted to fill in the Merck OnePass registration form, where you will select a Merck OnePass Username and Password. 4. Fill in all required fields denoted with a *. 5. Click [Done]. The Username and Password you provide in the Merck OnePass registration form will now be used to login to emeetings. Login to emeetings 1. Go to the website at emeetings.merck.com, or open the inviting you to the emeeting, and.click the link. 2. On the website, Click <Click here to attend an emeeting>. 3. Enter the Meeting ID you received in your invitation. 4. Click [Join Now]. 5. Enter the Merck OnePass Username and Password that you selected when you pre-registered. 6. Click [Sign In].
4 Page 4 Meeting Manager Meeting Manager provides options for hosts, presenters and attendees. This includes sharing documents, whiteboards, and applications; sending and receiving chat messages; taking and participating in polls; sending and receiving video. <Participants> provides a list of current meeting attendees Content Viewer The content viewer displays one or more documents, presentations and whiteboards that the presenter shares during a meeting. The presenter can use the tabs that will appear next to the <Info> tab at the top of the viewer to switch between different documents, presentations and whiteboards that are open and being shared. <Polling> allows the presenter to create a questionnaire to poll attendees <Video> displays video images that the presenter sends when a webcam is present <Chat> displays chat messages that participants send to each other or to selected participants <Notes> provides an area to take notes during your emeeting emeeting Tools emeeting Tools allow you to share and interact with documents, presentations, and whiteboards that appear in the viewer. Most of the tools are used by clicking the tool on and off. Share a document, presentation, or whiteboard in the content viewer. Also lets you share an application, desktop, remote computer, Web browser or Web content. Open a document, presentation or whiteboard that you previously saved in a Webex format (*.ucf). Save shared documents, presentations, or whiteboards, including annotations that you or other attendees make. Previous Displays the previous page or slide in a document, presentation, or whiteboard. Continued on next page
5 QUICK REFERENCE GUIDE Page 5 Go To Lets you select a slide in a presentation or a page in a document for viewing in the content viewer. The Go To drop-down list displays the slide or page number, followed by the total number of slides or pages in the presentation or document. Next Displays the next page or slide in a document, presentation, or whiteboard. Full-Screen View/Content Viewer Displays shared content in the content viewer in a full-screen view. Clicking this button again returns the display to the content viewer. Zoom In/Zoom Out Lets you displays shared content in the content viewer at various magnifications. Click this button, and then click the page, slide, or whiteboard to change its magnification. Presenter must synchronize screen for participant view when using Zoom tools. Clicking this button again turns off zoom tool and returns your mouse pointer to its default state. View Thumbnails Displays thumbnails, or miniatures of pages, slides, or whiteboards in the thumbnail viewer. Clicking this button again closes the thumbnail viewer. Synchronize Displays (Presenters only) Synchronizes all attendees' displays with the presenter s display. Laser Pointer Lets you point out text and graphics on shared content in the presentation viewer. The pointer displays a red "laser beam" in the content viewer. Clicking this button again turns off the laser pointer tool. Pointer Tool Displays an arrow with your name and annotation color in the content viewer. Point to text and graphics on shared content in the presentation viewer. Text Tool Allows you to type text on shared content in the content viewer. Clicking this button again turns off the text tool. Drawing Tools Lets you draw on shared content in the content viewer. To select another tool to draw with, click the drop down arrow. Eraser Tool Erases text and annotations or clears pointers on shared content in the content viewer. To erase a single annotation, click it in the viewer. Annotation Color Displays the Annotation Color palette, on which you can select a color to annotate a shared document or presentation, or write on a shared whiteboard. Participant Symbols (Host) Designates meeting host Designates active presenter Participants ready Indicates you can speak during internet phone teleconference Red Phone indicates microphone is muted Raised hand indicates participants request to speak which appears only to the host and presenter. Indicates the person assigned to take meeting notes. You have the option of participants taking their own notes, (default) or assigning a single note taker. Indicates use of the Webex (Non Merck) Teleconferencing system
6 Page 6 Take Charge of Your emeeting To share a presentation or document, whiteboard, web content, application or desktop: 1. Select [Share] from the menu bar. 2. Select the option you would like to share, which will appear in the content viewer window. To make a participant a Host, Presenter or Attendee: 1. Highlight the Participant s name in the Participant list on the right side of the screen. 2. Select Participant...Make from the menu above the content viewer window and choose the new role you want to assign to that participant. To poll attendees in a meeting: 1. Go to the <Polling> tab on the right side of your screen. 2. Click [Question] to add a question. 3. Click [Answer] to add multiple choice selections. 4. Click the radio button or checkbox option. 5. When finished, click [Open Poll] to poll attendees. If using the (Webex) teleconference system, to join: 1. Select Participant...Join Teleconference from the menu bar. 2. Follow the instructions provided. To invite a person to a meeting in progress: 1. Select Participant...Invite from the menu bar. 2. Type in the address of the person to invite. 3. Click [Send Invitation]. To set attendee privileges: 1. Select the participant s name in the Participant window on the right side of your screen. 2. Select Participant...Privileges from the menu bar. 3. Check the boxes for the appropriate privileges. 4. Click [Assign]. To end an emeeting: If you re the host select File...End Meeting.from the menu bar. If you re a participant select File...Leave Meeting from the menu bar. For more information on visit Tips and Learning on: For technical assistance contact the Help Desk or visit:
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