NUIT Tech Talk Getting to Know Microsoft Lync

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1 NUIT Tech Talk Getting to Know Microsoft Lync October 29, 2013 Presented by: Dave Christensen NUIT Collaboration Services

2 Agenda 1. What is Microsoft Lync? 2. Getting Started 3. Lync 2013 Client (Windows) 4. Using Lync a) Instant Messaging b) Audio/Video c) App Sharing 5. Microsoft Product Integration 6. Lync Meeting Overview 7. Lync Mobile Clients 8. Lync User Resources at Northwestern 9. Q&A

3 Introducing Microsoft Lync 2013: What Is Lync? Lync integrates with your and calendar, and offers an easy-to-use platform for: Instant messaging (IM) Presence Audio chat and desktop videoconferencing Document and screen sharing Online meetings (webconferencing) Mobile access

4 Introducing Microsoft Lync 2013: Getting Started What you need to do to get started: Download and install the Lync client Log in using Northwestern , NetID, and NetID password Lync Mobile is available for ios, Android, and Windows Mobile devices

5 Lync User Interface: Presence and Location Your presence status lets your contacts know when and how best to reach you Specify your location

6 Lync User Interface: Managing Contacts View contacts by group, status, or relationship All new contacts will be added to Other Contacts group by default Distribution groups Personal groups

7 Lync User Interface: Status & Contact Card Communicate your personal status with a note Status, free/busy are visible in your contact card

8 Lync Instant Messaging: Starting a Conversation Initiate an instant messaging conversation: With a contact

9 Lync Instant Messaging: Starting a Conversation Initiate an instant messaging conversation: With a group

10 Lync Instant Messaging: Persistent Chat (By Request Only) Fully integrated with Lync 2013 (Windows) Suitable for project teams or departments Chat room history is saved Configure custom notifications

11 Lync Instant Messaging: Tabbed IM Window Toggle between multiple IM conversations in a single window New feature in Lync 2013

12 Add participants Add audio and video Lync Instant Messaging: Managing the Conversation

13 Lync Instant Messaging: Sharing from a Conversation A single click is all it takes to share your desktop or a program, upload a Microsoft PowerPoint presentation, open a whiteboard (Windows-only), create a poll, or transfer a file in real time Q & A new feature (new in Lync 2013) Enhanced OneNote integration

14 Lync Instant Messaging: Audio and Making a Call Dial by name from the Contacts list to easily make voice calls (Only Lync calls available currently)

15 Lync Instant Messaging: External Contacts Federation allows NU users to collaborate externally Public IM Connectivity AOL GoogleChat (NU students/alumni) Skype (integration is new in Lync 2013) Able to collaborate with other universities

16 Lync Instant Messaging Demonstration

17 Lync and Office Integration: Consistent Experience Across Office Common features across Microsoft Word, Excel, SharePoint, and Outlook ease collaboration with contacts

18 Lync and Office Integration: Unified Messaging Integration A new voic notification in Outlook can be reviewed via the phone tab from your Lync client

19 Lync and Office Integration: Outlook Calendar Presence linked to Outlook Calendar availability Conversation History

20 Lync Meetings: Scheduling from Outlook Use Lync to create meeting requests in Outlook by using familiar scheduling tools Schedule a new Lync meeting, or convert an existing appointment to a Lync meeting

21 How to join: From an Outlook Reminder From the Join Lync Meeting link Lync Meetings: Join a Lync Meeting From Lync meetings tab (new in Lync 2013) Add your audio preference

22 Lync Meetings: Lync Web App Contacts that aren t in your organization or don t have Lync can still join your meeting Microsoft Lync Web App 2013 no longer requires Silverlight Works with all major browsers (IE, Firefox, Safari, Chrome, etc.)

23 Presentation environment Lync Meetings: The Meeting Environment Share menu lists options Gallery view of attendees (new in Lync 2013) Active and sitting rows Up to 5 concurrent HD streams

24 Lync Meetings: Record a Meeting Lync recordings capture audio, video, instant messaging, program sharing, PowerPoint presentations, whiteboards, and polling portions* of the session Share recording playback, and experience the Lync conversation or meeting the way it happened

25 Lync Meetings: Taking Polls or Q & A

26 Lync Meetings: Add Attachments or Take Notes Take notes or add attachments to your meetings

27 Lync Mobile Mobile Clients Android ios Windows 8 Mobile IM & Status Changes Contact information Join Lync meetings (new in Lync 2013) Full audio/video (new) Access voic (new)

28 Lync Resources Lync Resources: Web Pages Lync Help and How-to Lync Mobile Guides Lync Software (for Windows)

29 Q&A

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