UNIVERSITY WYOMING ELLUMINATE GETTING STARTED GUIDE. Created by Ashley Driscoll, Amy DiRienzo and Kim O Connor, Spring, 2012

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1 UNIVERSITY OF WYOMING ELLUMINATE GETTING STARTED GUIDE Created by Ashley Driscoll, Amy DiRienzo and Kim O Connor, Spring, 2012

2 Section 1: What is Elluminate? Guide to Getting Started with Elluminate Elluminate is a real- time training, demonstration and collaboration environment that enables the delivery of live, online learning, training, coaching, mentoring and meeting. Elluminate is particularly useful for the Science Posse s cyber efforts with schools across the state (and beyond) because the schools need nothing but basic Internet access, a computer, webcam, speakers and a microphone. The University has a license for Elluminate and the Science Posse has access to the program because we are part of the University. Fellows set up Elluminate sessions and teachers are ed a link to join the session. With Elluminate, you can engage students through real- time talking (video and voice) as well as display live video, use the built- in white board, access multimedia files, share applications and desktops and access sites on the Internet. Elluminate is easy to set up and easy to use. NOTE: Elluminate was recently purchased by Blackboard, and the latest version of their software is Blackboard Collaborate. When you access the site to set up sessions or to access tutorials or find information, everything will refer to Blackboard Collaborate. However, Elluminate is still supported and still works. Section 2: The Basics (For more in- depth information, access the the Participants Guide in Dropbox.) 1. Get the Computer Ready: Confirm software compatibility, configure the audio and set the connection speed. From the Blackboard Collaborate Homepage ( choose Support for Blackboard Collaborate from under the Support tab. The Science Posse is supported by NSF GK-12 Project # p. 1

Click on get started under the For First- Time Users: Getting Started heading A new tab will open with

A new window will open and the website will automatically check the system requirements.

download the required version of Java. (See appendix A for system requirements.

3 Click on get started under the For First- Time Users: Getting Started heading A new tab will open with Blackboard Collaborate s Support Portal. Under the First Time Uses Section choose Elluminate Live! A new window will open and the website will automatically check the system requirements. If you do not have the minimum system requirements you can run an earlier version of Elluminate or download the required version of Java. (See appendix A for system requirements.) Next, click on Configuration Room under the Step 2: Configuring your system heading. The Science Posse is supported by NSF GK-12 Project # p. 2

An open file window will open. Choose to open the file (meeting.

Then verify you want to run the application.

To configure your audio click Tools Audio Audio Setup Wizardd

Device. If it is not in the list, hit Refresh and it should show up.

4 An open file window will open. Choose to open the file (meeting.jnlp) with Java Web Start Launcher, which is the default. Then verify you want to run the application. The Elluminate Configuration room will open. To configure your audio click Tools Audio Audio Setup Wizardd Select the Speakers (2- Logitech USB Headset) as the Audio Output Device. If it is not in the list, hit Refresh and it should show up. If not, check the USB connection of the headset to the computer. The Science Posse is supported by NSF GK-12 Project # p. 3

Press Play and adjust the slide bar to set the volume of your speakers. Click Yes if you were able to set up the volume. If click No, it will take you back through the tutorial.

5 Press Play and adjust the slide bar to set the volume of your speakers. Click Yes if you were able to set up the volume. If click No, it will take you back through the tutorial. Select the Microphone (2- Logitech USB Headset) as the Audio Input Device. If it is not in the list, hit Refresh and it should show up. Again, if the Headset does not show up after hitting the Refresh button, check the USB connection. If you are using the headset and it is just you or one person at a time talking, select Single Talker. To set the microphone volume level, select Record and speak normally. Adjust the bar under the Microphone bar to change the volume level. The Science Posse is supported by NSF GK-12 Project # p. 4

6 Click Yes if you were able to setup the volume. Click No and you will go back through the setup. The Audio setup is complete when this box appears Note: You can also configure your audio during an active session by going to Tools à Audio à Audio Setup Wizard and following the above directions. The Science Posse is supported by NSF GK-12 Project # p. 5

To set your connection speed click Tools Preferences Session

menu. You have completed the configuration, you can close the

Set Up an Elluminate Session From the Blackboard Collaborate

7 To set your connection speed click Tools Preferences Session Connection then choose your connection speed from the drop down menu. You have completed the configuration, you can close the session. 2. Set Up an Elluminate Session From the Blackboard Collaborate Homepage ( orms/collaborate/overview.aspx), click on Current Users: Sign In Here - The Log- in information is: Username: scienceposse Password: scienceposse The Science Posse is supported by NSF GK-12 Project # p. 6

Click on Schedule a Meeting Guide to Getting Started with Elluminate Fill in a session name (e.g. Practice Session) Select the date and time to start and end the session Set the session to start early enough to have time to troubleshoot!

8 Click on Schedule a Meeting Guide to Getting Started with Elluminate Fill in a session name (e.g. Practice Session) Select the date and time to start and end the session Set the session to start early enough to have time to troubleshoot! Don t click on the Create the Session button yet! Advanced Field Tab sets the time zone Verify the time zone is set to Mountain and check Observe DST Default Fields Tab sets the specifics of the session The Science Posse is supported by NSF GK-12 Project # p. 7

Set automatic emailing notifications to invited users and usually accept all fields as checked.

- Can change the number of talkers that can talk simultaneously in session and maximum number of cameras that can stream

d d Content Preloads tab uploads presentation or other content Note: You will be able to upload content later in the Elluminate

9 Fill in the Hosted By field. If the field is left empty, you will get error message The Host Name must be 1 to 64 character(s) in length. Set automatic ing notifications to invited users and usually accept all fields as checked. Video quality as Fine Color works well. - Can change the number of talkers that can talk simultaneously in session and maximum number of cameras that can stream simultaneously under Max Talkers and Max Cameras. These fields are usually the number of different locations joined in the session. d d Content Preloads tab uploads presentation or other content Note: You will be able to upload content later in the Elluminate session as well Invitees Tab- invites attendees to the session To invite a new invitee: Create a new invitee by filling out the information Only need to enter address and name that will appear on screen Usually select invitee to be chair. This gives them the ability to have the most privileges within the Elluminate session. The Science Posse is supported by NSF GK-12 Project # p. 8

to If you forgot to add yourself the session, login into the Blackboard Elluminate webpage and go to My Schedule.

10 To invite an Existing Contact: Highlight invitee s name in the list and add as With Chair Role or With Non- Chair Role. Don t forget to invite yourself the session! to If you forgot to add yourself the session, login into the Blackboard Elluminate webpage and go to My Schedule. Search the Date and Time of the session, then join. to Once everyone is invited, select Create the Session button at the top of the page The Science Posse is supported by NSF GK-12 Project # p. 9

Confirmation Page Provides a guest link that can be emailed to people who were not invited to the session initially Guide to Getting Started with Elluminate Confirmation Email You will receive an

11 Confirmation Page Provides a guest link that can be ed to people who were not invited to the session initially Guide to Getting Started with Elluminate Confirmation You will receive an verification that the session was created. This will provide the link to join the session (red arrow). It also provides a Guest Link to invite others to the session (green arrow). A copy of this also goes to the Science Posse inbox. If you need the resent, you can ask Jan! The Science Posse is supported by NSF GK-12 Project # p. 10

3. Join An Ellumnate Session To start your session, click on the link in the email and

Be prepared to get warnings from your computer s security system. Click Run.

12 3. Join An Ellumnate Session To start your session, click on the link in the and this page will appear. Click OK on the meeting.jnlp pop- up box. Be prepared to get warnings from your computer s security system. Click Run. A window will appear and Elluminate will begin to launch. The Science Posse is supported by NSF GK-12 Project # p. 11

Internet Speed: If you have not already done so, select your internet speed. Usually the program detects your internet setup and you can use the default.

13 Internet Speed: If you have not already done so, select your internet speed. Usually the program detects your internet setup and you can use the default. Elluminate runs best on Cable/DSL and it is not recommended to attempt to join a session with a wireless Internet connection, but it is possible to do so. Configure Audio: You can also configure your audio if you have not done so, or are having trouble, by going to Tools à Audio à Audio Setup Wizard and following the above directions. The program will tell you that you have been given moderator privileges and also give the option to begin a voice recording of the session. The Science Posse is supported by NSF GK-12 Project # p. 12

Guide to Getting Started with Elluminate

and Kim O Connor, Spring 2012 Turn On the

Select Transmit and the video camera will

14 Guide to Getting Started with Elluminate Created by Ashley Driscoll, Amy DiRienzo, and Kim O Connor, Spring 2012 Turn On the Camera: Webcam Icon launches video You can select the resolution and color. Fine Color is recommended. Select Transmit and the video camera will turn on. The Science Posse is supported by NSF GK-12 Project # p. 13

15 Sound Microphone Icon- turns on and off microphone The microphone can be turned on and off with the button on the bottom or Ctrl+F2. Turning off your microphone (Ctrl+F2) when you are not talking reduces feedback and noise. Volume Control- The microphone and speaker volume levels are controlled with the slide bars Recording Icons- red circle at the bottom of the screen records the session, once recording has begun the audio button are activated pause and The Elluminate Live! Screen Participants (Left Top) shows the people who have joined the session Chat (Left Center) allows text messages to be sent during the session (seen by all participants) The Globe icon above the whiteboard can be used to share a website. The Participant Panel allows participants to raise their hands, post emoticons and vote. There is a whole array of tools for the White Board which work similar to Paint. The Science Posse is supported by NSF GK-12 Project # p. 14

Additional Features: The Polling feature under the Tools menu can be used to ask questions.

The entire desktop can be shared by going to Tools Application Sharing Show Entire Desktop.

Sharing Presentations The Folder icon loads a presentation.

16 Additional Features: The Polling feature under the Tools menu can be used to ask questions. Participants answers can be displayed on the whiteboard. The entire desktop can be shared by going to Tools Application Sharing Show Entire Desktop. Host Application turns off desktop sharing. Sharing Presentations The Folder icon loads a presentation. To open the presentation in the Whiteboard, select Replace Screen and Current Screen then hit OK. Follow the path to where your presentation is saved and select it: The Science Posse is supported by NSF GK-12 Project # p. 15

17 Elluminate will ask you to select a Monitor Resolution. Keep the default: 1024x768 (Default). Your PowerPoint will be converted to.jpeg files. Each slide becomes a picture and any animations in PowerPoint will be lost. You can add animation creating a new slide in place of the motion or change. Your presentation will appear in the Whiteboard screen. To page through your presentation, use the arrow buttons at the top. The tools on the left side of the whiteboard work similar to Paint. The Science Posse is supported by NSF GK-12 Project # p. 16

18 Appendix A: Minimum System Requirements: Elluminate Live! V10 Supported Operating Systems and Recommended Versions of Java Windows o Windows XP (32 bit with 32 bit JVM) o Windows Vista (32 bit with 32 bit JVM ) o Windows Vista (64 bit with 64 bit JVM) o Windows 7 (32 bit with 32 bit JVM) o Windows 7 (64 bit with 64 bit JVM) Pentium III 1 GHz processor Sun Java 1.5.0_17 or Sun Java 1.6.0_12 or greater is recommended Mac o OS X 10.5 (32 bit with 32 bit JVM) o OS X 10.6 (64 bit with 32 bit JVM) o OS X 10.6 ( 64 bit with 64 bit JVM) o OS X 10.7 (64 bit with 64 bit JVM) G4, G5 or Intel processor Apple Java 1.5.0_16+ (J2SE5-32 bit), Apple Java 1.6.0_07+ (J2SE6-64 bit) Supported Browsers: Windows o Windows XP - Internet Explorer 7, Internet Explorer 8, Firefox 3.5 and Firefox 4.0 o Windows Vista - Internet Explorer 7, Internet Explorer 8, Firefox 3.5 and Firefox 4.0 o Windows 7 - Internet Explorer 8 and Firefox 4.0 Mac o OS X Safari 3 and Safari 4 o OS X Safari 3 and Safari 4 The Science Posse is supported by NSF GK-12 Project # p. 17

APPENDIX J: Guide to Getting Started with Elluminate

APPENDIX J: Guide to Getting Started with Elluminate Section 1: What is Elluminate? Elluminate is a real- time training, demonstration and collaboration environment that enables the delivery of live, online learning, training, coaching, mentoring and meeting.