Setting Up a Zoom Classroom

Transcription

1 These instructions were created for use in a classroom situation where: 1. Students are present in the room and one or more students are joining remotely 2. The classroom is equipped with a tech pack (computer and projector) 3. The computer is not equipped with a web cam or microphone. 4.The instructor already has a Zoom account. If you do not have a Zoom account, contact the IT Help Desk at helpdesk@semo.edu or (573) In this scenario, it is recommended to start the meeting from the tech pack computer, where the desktop can be shared with both students in and outside the classroom. In order for the remote students to see the teacher and classroom and/or hear the instructor s voice, the instructor will need to join the meeting from a mobile device. The Zoom mobile app is available for ios (Apple) and Android devices. The remote students can join either from a mobile device using the app, or a computer web browser, using a link provided by the instructor. Start the meeting on the tech pack computer Make sure sound is muted on the computer (prevents feedback on the PA system). Click on the speaker in the bottom right corner of the screen (near the time & date) Figure 1. Either click and drag the volume bar to the bottom (Figure 2) or click on the speaker icon at the bottom to mute it (Figure 3). 2. Open a browser (Chrome recommended).

2 Enter the address semo.zoom.us and press Enter Click on Sign In

3 At the Office 365 Sign In screen enter your Southeast address and password. Click Sign In. Your Zoom profile screen is displayed

4 Click on Host a Meeting. Select With Video Off The first time a Zoom meeting is initiated on a computer, a file named Zoom_launcher.exe will be downloaded. When the download is completed, click on the file name in the lower left hand corner.

5 If you receive a warning click Run The Zoom application will install, and run. You will see a tool bar (Figure 4) and a meeting window (Figure 5) appear

6 You will be asked to choose how meeting audio should be handled. Click Join Audio Conference by Computer This is the meeting window. All the necessary information to begin the meeting is available.

7 Join the Meeting from the Instructor s Mobile Device (so the student can see and hear the instructor) Start the Zoom mobile app on the device. Tap Join a Meeting. Enter the Meeting ID and tap Join. Tap Call using Internet Audio.

8 Invite the Remote Student(s) The meeting link will need to be communicated with the student(s). Since the Tech Pack computer will not be configured with the instructor s account in Outlook, an will need to be sent with the meeting URL either from a web-based on the computer or an client on the mobile device. For the purposes of this document, we recommend accessing the instructor s Southeast from the Tech Pack computer. On the computer, open a new tab in Chrome Enter the address mail.semo.edu and press Enter. Enter the instructor s address and password. Because Zoom uses the same login credentials as Office 365, the mailbox may automatically be accessed.

9 From the Zoom toolbar click on Back to Meeting From the Zoom Meeting Window click on Invite Others Select Copy Invitation

10 Switch back to the browser, and compose a new message. Return to the Meeting and proceed with the class. Ending the Meeting The remote students and the instructor s mobile device will have a link on the screen to leave the meeting. The instructor will have an End Meeting in the lower right corner of the meeting window.