EU GDPR & ISO Integrated Documentation Toolkit integrated-documentation-toolkit
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1 EU GDPR & Note: The documentation should preferably be implemented in the order in which it is listed here. The order of implementation of documentation related to folder 11 (Security Controls) is defined in the Risk Treatment Plan. Please note that some documents in this Toolkit are not mandatory depending on the size and complexity of your company, you can choose whether to implement them or not. No. to 0 Management 1 00 Procedure for and Record Control clause Preparations for the Project EU GDPR Readiness Assessment Project Plan for Complying with the EU GDPR and ISO Identification of Requirements 4 02 Procedure for Identification of 4.2 Requirements and A Appendix List of Legal, 4.2 Regulatory, Contractual and and A Other Requirements 3 ISMS Scope 6 03 ISMS Scope General Policies Information Security Policy 5.2 and Personal Data Protection Policy GDPR Article 24(2) Employee Personal Data Protection Policy GDPR Article 24(2) Privacy Notice GDPR Articles 12, 13 and Register of Privacy Notices GDPR Articles 12, 13 and Data Retention Policy GDPR Articles 5(1)(e), 13(1), 17, 30 List of documents for EU GDPR & ver 1.0 from Page 1 of 7
2 Appendix Data Retention Schedule Data Protection Officer Job Description 5 Mapping of Processing Activities Guidelines for Data Inventory and Processing Activities Mapping Appendix Inventory of Processing Activities 6 Managing Data Subject Rights Data Subject Consent Form List of documents for EU GDPR & GDPR Article 30 GDPR Articles 37, 38, 39 GDPR Article 30 GDPR Article 30 GDPR Articles 6(1)(a), 7(1), 9(2) Data Subject Consent Withdrawal Form GDPR Article 7(3) Parental Consent Form GDPR Article Parental Consent Withdrawal Form GDPR Article Data Subject Access Request Procedure GDPR Articles 7(3), 15, 16, 17, 18, 20, 21, Data Subject Access Request Form GDPR Article Data Subject Disclosure Form GDPR Article 15 7 Risk Assessment and Risk Treatment Risk Assessment and Risk Treatment Methodology 6.1.2, 6.1.3, 8.2, and Appendix 1 Risk Assessment Table Appendix 2 Risk Treatment Table Appendix 3 Risk Assessment and Treatment Report 8 Data Protection Impact Assessment Data Protection Impact Assessment Methodology GDPR Article DPIA Register GDPR Article 35 9 Applicability of Controls and and and 8.3 to ver 1.0 from Page 2 of 7
3 30 09 Statement of Applicability 10 Implementation Plan Risk Treatment Plan 32 A A Security Controls Bring Your Own Device (BYOD) Policy Mobile Device and Teleworking Policy 34 A.7.1 Confidentiality Statement 35 A.7.2 Statement of Acceptance of ISMS s 36 A.8.1 Inventory of Assets 37 A.8.2 IT Security Policy 38 A.8.3 Information Classification Policy 39 A.9.1 Access Control Policy d) 6.1.3, 6.2 and 8.3 to A.6.2.1, A.6.2.2, A A.6.2 A A.7.1.2, A , A A A.8.1.1, A A.6.2.1, A.6.2.2, A.8.1.2, A.8.1.3, A.8.1.4, A.9.3.1, A , A , A , A , A , A , A , A , A , A A.8.2.1, A.8.2.2, A.8.2.3, A.8.3.1, A.8.3.3, A.9.4.1, A A.9.1.1, A.9.1.2, A.9.2.1, A.9.2.2, A.9.2.3, A.9.2.4, A.9.2.5, A.9.2.6, List of documents for EU GDPR & ver 1.0 from Page 3 of 7
4 40 A A A A A A A A A.12.3 Password Policy (note: it can be implemented as part of the Access Control Policy) Policy on the Use of Encryption Controls Anonymization and Pseudonymization Policy Clear Desk and Clear Screen Policy (note: it can be implemented as part of IT Security Policy) Disposal and Destruction Policy (note: it can be implemented as part of Security Procedures for IT Department) Procedures for Working in Secure Areas Security Procedures for IT Department Change Management Policy (note: it can be implemented as part of Security Procedures for IT Department) Backup Policy (note: it can be implemented as part of A.9.3.1, A.9.4.1, A A.9.2.1, A.9.2.2, A.9.2.4, A.9.3.1, A A , A , A , A A , A , A A , A A.8.3.2, A A A.8.3.2, A , A , A , A , A , A , A , A , A A , A A to List of documents for EU GDPR & ver 1.0 from Page 4 of 7
5 49 A A A.13.2 Security Procedures for IT Department) Cross Border Personal Data Transfer Procedure Annex 1 Standard Contractual Clauses for the Transfer of Personal Data to Controllers Annex 2 Standard Contractual Clauses for the Transfer of Personal Data to Processors 52 A.14 Secure Development Policy 53 A.14.1 Appendix Specification of Information System Requirements 54 A.15 Supplier Security Policy 55 A A.15.2 Processor GDPR Compliance Questionnaire Supplier Data Processing Agreement A , A GDPR Articles 1(3), 44, 45, 46, 47, GDPR Article 46(5) GDPR Article 46(5) ISO/IEC A , A , A , A , A , A , A , A , A , A A A.7.1.1, A.7.1.2, A.7.2.2, A.8.1.4, A , A , A , A , A , A GDPR Article 28, 32 A GDPR Articles 28, 32 A.7.1.2, A , A GDPR Articles 28, 32, 82 to List of documents for EU GDPR & ver 1.0 from Page 5 of 7
6 57 A A.16 Security Clauses for Suppliers and Partners Data Breach Response and Notification Procedure 59 A.16.1 Data Breach Register 60 A A.16.3 Data Breach Notification Form to the Supervisory Authority Data Breach Notification Form to Data Subjects 62 A.17 Disaster Recovery Plan 12 Training & Awareness Training and Awareness Plan 13 Internal Audit Internal Audit Procedure Appendix 1 Annual Internal Audit Program Appendix 2 Internal Audit Report Appendix 3 Internal Audit Checklist 14 Management Review Measurement Report A.7.1.2, A , A , A A.7.2.3, A , A.6.1.2, A , A , A , A , A GDPR Articles 4(12), 33, 34 A GDPR Article 33(5) 7.4, A GDPR Article , A GDPR Article 34 A clauses 7.2, 7.3 GDPR Article 39(1) clauses 6.2, 9.1 to List of documents for EU GDPR & ver 1.0 from Page 6 of 7
7 Management Review Minutes 15 Corrective Actions Procedure for Corrective Action Appendix Corrective Action Form clause 9.3 clause 10.1 clause 10.1 to The listed documents are only mandatory if the corresponding controls are identified as applicable in the Statement of Applicability. This document is mandatory if (a) the processing is carried out by a public authority or body, except for courts acting in their judicial capacity; or (b) the core activities of the legal entity consist of processing operations which, by their nature, their scope and/or their purposes, require regular and systematic monitoring of data subjects on a large scale; or (c) the core activities of the legal entity of processing on a large scale of special categories of data pursuant to Article 9 of the EU GDPR and personal data relating to criminal convictions and offences referred to in Article 10 of the EU GDPR. List of documents for EU GDPR & ver 1.0 from Page 7 of 7
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