Faculty and Staff, Student Labs Program Update. Information Technology Fiscal Year 2013

Transcription

1 Faculty and Staff, Student Labs Program Update Information Technology Fiscal Year 2013

2 Standardize make/models/configurations of desktop and laptops used on the UMass Lowell campus. Standardize UMass Lowell s software deployment by having a standard image with licensed software on each computer. Work toward having our desktop and laptop technology be no more than 4 years old to support faculty and staff computing requirements Normalize our spending on PC technology by replacing approximately 25% of UMass Lowell s PC inventory each year. Establish a centralized project budget to pay for computers acquired through the program; department budgets will not need to pay for CRP computers unless selecting the premium configurations. Offer robust support for faculty and staff who are issued computers through this program 2

3 Asset tag and place each computer into UMass Lowell s inventory. Enhance security by securely disposing of computers at the end of their 4 year lifecycle. It is important to ensure that UMass Lowell complies with auditor and regulatory requirements for destruction of personally identifiable information and confidential data. Planning Evolution and Retirement Acquisition Manage and Support Setup and Install 3

4 Computers include Refreshed models from last year, processor improvements 4 Year Warranty (3 year from manufacturer, year 4 self-insured) 22 LCD monitor (desktops and laptops as applicable) Keyboard & Mouse Dock (Lenovo laptops only) Adapter Cables (laptops only as applicable) Computer Lifecycle Services Ordering, asset tagging, software imaging/setup, secure disposal UML Core software McAfee Anti-Virus, MS Windows OS, Mac OS, MS Office, MS Visio, MS Project, Adobe CS6 Premium Design, SPSS, MS Exchange licensing, Computrace (laptops only) (home use available for most products listed above) 4

5 PD Primary Computer LD Lab Computer RD Research Computer SDSUP Supplemental Computer Supported SDNSUP Supplemental Computer Not Supported 5

6 Category PD LD RD SDSUP SDNSUP Groups 01 Employees Library Technology Enhanced Classroom Instruction Labs Researcher Faculty 03 Employees Secondary Devices Campus Community CRP Funded Yes Yes No No No Use Hardware Standards Yes Yes Encouraged Encouraged No Replenished every 4 yrs Yes Yes Department decision Department decision Department decision Hardware and Software Supported By IT or Campus Technicians Campus Technicians or IT with charge Campus Technicians or outside resource IT or Campus Technicians if standard used and replenished every 4 years, otherwise outside resource Outside resource 6

7 One system per eligible employee purchased through the program budget. Approximately 25% of full time benefitted staff and faculty whose computers are 4 years or older are replenished every year. In a given year the demand may outweigh the budget. As such: For Faculty, the Provost s office will review and approve the faculty member list for program eligibility. For Staff, the respective Vice Chancellor s office will review and approve the staff member list for program eligibility. Eligible employees will select computers from the list of hardware standards in discussion with their Dean or Director. The program budget will fund the business model computers. When Premium model computers are selected, the program budget will fund the price of the business model computer and the Department, College, or Provost is responsible for funding the difference in price between the Premium model and Business model. 7

8 Faculty and Staff selecting laptops as their primary computer may also select a monitor, dock and keyboard/mouse. Re-using existing monitors, keyboards and docks (if compatible) will save the overall program money and allow the program to fund equipment for more program-eligible employees. Faculty and Staff in this program will turn in their primary system before receiving a new system. Secure disposition of equipment and data is a priority of the program. Desktops purchased through the program budget may not leave the campus. For all new employees, the department or Provost will fund their equipment. These systems will be eligible for replacement under this program in 4 years. Selecting from the hardware standards will ensure full support of desktops and laptops. 8

9 Recommended models from the Faculty sub-committee: Recommended business models are highlighted in blue. 9

10 Recommended models from the Faculty sub-committee: Notes: 1. Recommended business models are highlighted in blue. 2. Laptops also include 22 LCD monitor, keyboard, and mouse. Lenovo laptops also include dock. 10

11 Model Components Use Price For Apple Mouse/Keyboard Keyboard with numeric keypad With MacBook Pro $ Laptops Windows Wireless Mouse/Keyboard Keyboard with numeric keypad With Windows laptop 22 monitor Flat panel With MacBook Pro/Air or Windows Laptop Dock T-Series With Windows Business or Premium Laptop Dock X-Series With Windows Tablet $39.99 Laptops $ Laptops $ Laptops $ Laptops 11

12 Faculty Faculty eligible for this program will be funded the Business machine of their choice. They may upgrade to the Premium machine with the department, College or Provost paying the difference between the Premium and Business computer. Staff Directors or department chairs will make these selections for their staff who are eligible for this program. Staff will be funded the Business machine. Directors may upgrade to the Premium machine for their staff with the department or college account paying the difference between the Premium and Business machine. 12

13 Student labs are upgraded based on the same selection process used for faculty and staff. Computers 4 years old are replaced to better support faculty and student computing requirements on campus. Most public general purpose student labs are funded through the University s student technology fee. Student lab upgrades are generally based on business standard configurations except where there are specific needs. If a specialized model is selected, the cost difference between the business model and specialized model would be funded by the department, College or Provost. 13

14 We will be reviewing this program every year. There will be lessons learned from each implementation year. We thank you for your participation in the program. Most of all we hope to hear from you. If you have specific questions about the program, models/configurations, or want to check your eligibility, please contact the IT Help Center at x4357 or 14