Please generate a Bid Worksheet using five columns: #, Quantity, Item, Unit Price, and Total Cost.

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2 BURLINGTON USD 244 Technology Equipment Bid Bids Due: Monday, May 7, 2018 at 3:30 p.m. Bid Opening: Monday, May 7, 2018 at 3:35 p.m. Regular Board Meeting: Monday, May 14, 2018 at 7:00 p.m. NOTE: All products will be vendor delivered and/or installed at the locations indicated by the " " symbol. Your price should reflect the delivered and/or installed price. All products must be delivered and/or installed on or before Monday, June 11, Items requiring the shutting down of networks will be scheduled with technology staff. If certain items cannot be installed by this date, a timeline showing the installation date for the remaining items must be attached with the bid. Bid Questions to Doug Vander Linden at (620) Ext 3160 or dvanderlinden@usd244ks.org Please generate a Bid Worksheet using five columns: #, Quantity, Item, Unit Price, and Total Cost. Substitutions are allowed, but the vendor must provide a complete set of specifications for comparison purposes. It is the vendor s responsibility to prove that their item s specifications meet or exceed the bid specification. All additional attachments should be paper clipped to the Bid Worksheet. All equipment deliveries are the responsibility of the vendor. If the vendor intends to direct ship to one of the school buildings, they should make arrangements with the trucking company to meet them at the building and unload the equipment into a room provided by the district and regarded as secure. District employees will not be involved in unloading the equipment off of the shipping truck. The vendor has and assumes the ultimate responsibility for delivering the items to the district in working condition. In order to achieve the lowest possible price for each item, this bid may be awarded in part or in full between the vendors involved in this bid process. Your bids may be faxed to Tracey Moerer at (620) prior to the time that bids are due, or you may send them via electronic mail to tsplechter@usd244ks.org. We recommend that if you fax/ your bids that you call to verify the complete transmission of your bid document at ext For verification purposes, a hard copy MUST be mailed to Tracey Moerer as well. Bid Contents: Desktops, Towers, Notebooks & Monitors - Pages 2 through 5 Printer Accessories - Pages 6 through 16 Computer Peripherals & Plasma Cutter - Pages 17 Page 1

3 # QTY ITEM 1 35 Desktop Computer Systems (Black) NO MONITOR All system components must meet Microsoft Certification Standards. All systems must be PCI Plug and Play Compatible. Vendor must put in writing that standards are met or exceeded, if substituting. REQUIRED: Flex/Micro-ATX slim form factor Desktop Case Size We are looking for a case that can be used on a desktop or with attached feet can be set on the floor in a mini-tower configuration. Must have front Audio & USB ports. Deviation from this case must be fully noted in your bid with dimensions. Minimum System Specifications Include: PROCESSOR: 7 th Gen Intel Core i GHz 3MB Cache, 2Cores/4Threads-Min. MOTHERBOARD: Gigabyte GA-H110M-S2H GSM Core i7/i5/i3 LGA1151 RAM: 4GB (using 1 DDR4/2133MHz non-ecc - Kingston HARD DRIVE: 500GB SATA 6GB/s 7200RPM HDD formatted NTFS (Seagate) OPTICAL DRIVE: SATA DVD+/-RW 24X KEYBOARD: Logitech MK120 Keyboard USB (Black) MOUSE: Logitech Wheel Mouse Optical USB (Optical required) (Black) SLOTS: 1x PCI Express x16 slot running at x16, 2x PCI Express x1 slots PORTS: 1 front headphone jack (required), 2+ front USB 2.0/3.0 ports 4x USB 3.0/2.0 ports (2 ports on the back panel, 2 ports available through the internal USB header) 8x USB 2.0/1.1 ports (4 ports on the back panel, 4 ports available through the internal USB headers), 1x D-Sub (VGA) port, 1x DVI-D port, 1 X HDMI port, 1 RJ45, 3x Audio Jacks POWER SUPPLY: 300 Watt power supply minimum. Cooling fan on processor must be rated at the same MHz as the processor chip or higher. COOLING SYSTEM: Whisper Quiet Cooling System (required) BIOS: 1 x 64 Mbit flash, Use of licensed AMI UEFI BIOS, PnP 1.0a, DMI 2.7, WfM 2.0, SM BIOS 2.7, ACPI 5.0 VIDEO: Integrated Intel HD Graphics VGA, DVI & HDMI connection (Support for up to 2 displays at the same time) NETWORKING: Realtek GbE LAN chip (10/100/1000Mbit) Controller AUDIO: 2/4/5.1/7.1-channel audio subsystem with three analog audio outputs using the Realtek ALC887* audio codec OS: Microsoft Windows 10 Professional (64-bit) with free downgrade license. WARRANTY: 3-year system parts and labor warranty, on-site or vendor depot to a local address or vendor pays shipping charges both ways for repairs. Option #A: 8GB DDR4 2133MHz Memory Upgrade using (1 x 4GB Chip for a total of 2 Chips on board) Unbox/Setup in Elementary Computer Lab #1 (25) Unbox in High School Technology Center (10) Page 2

4 2 100 Lenovo ThinkPad E480 Notebook All system components must meet Microsoft Certification Standards. Vendor must put in writing that all standards have been met by their bid. Processor: Intel Core i5 7200U 2.5 Ghz Display: 14 inch LED Backlight 1366x768 or higher HD Display Memory: 4GB DDR4 2400MHz Hard Drive: 500 gigabyte Video: Intel HD Graphics 620 Built In Intel Dual Band Wireless 3165 AC, Bluetooth Version 4.0 No vpro (with backward compatibility to a, b, g, and n) Audio: Stereo Speakers with Dolby High Definition Sound External HDMI port, 3xUSB 3.0 and head-/microphone combo port Integrated HD WebCam; Integrated Ethernet RJ45 Built-In SD Memory Card Reader 84-key full-size US English keyboard with integrated touchpad Rechargeable 3-cell, 45W Lithium-Ion Battery (Up to 13 hours MobileMark 2014) 1-year Basic Parts & Labor Warranty Microsoft Windows 10 Home (64-bit) Option #A Upgrade each to 8GB of RAM instead of 4GB Deliver to High School Technology Center (100) 2B 100 Lenovo ThinkPad E470 Notebook All system components must meet Microsoft Certification Standards. Vendor must put in writing that all standards have been met by their bid. Processor: Intel Core i5 7200U 3.1 Ghz Display: 14 inch LED Backlight 1366x768 or higher HD Display Memory: 4GB PC DDR3L SDRAM 1600MHz SODIMM Hard Drive: 500 gigabyte Rechargeable 3-cell (45 watt) Lithium-Ion Battery (9 hour actual run time) 1-year Basic Parts & Labor Warranty Microsoft Windows 10 Home (64-bit) Option #A Upgrade each to 8GB of RAM instead of 4GB Deliver to High School Technology Center (100) 3 11 Lenovo ThinkPad E580 Notebook All system components must meet Microsoft Certification Standards. Vendor must put in writing that all standards have been met by their bid. Processor: Intel Core i5 7200U 2.5 Ghz Page 3

5 Display: 14 inch LED Backlight 1366x768 or higher HD Display Memory: 4GB DDR4 2400MHz Hard Drive: 500 gigabyte Video: Intel HD Graphics 620 Built In Intel Dual Band Wireless 3165 AC, Bluetooth Version 4.0 No vpro (with backward compatibility to a, b, g, and n) Audio: Stereo Speakers with Dolby High Definition Sound External HDMI port, 3xUSB 3.0 and head-/microphone combo port Integrated HD WebCam; Integrated Ethernet RJ45 Built-In SD Memory Card Reader 84-key full-size US English keyboard with integrated touchpad and numberpad Rechargeable 3-cell, 45W Lithium-Ion Battery (Up to 13 hours MobileMark 2014) 1-year Basic Parts & Labor Warranty Microsoft Windows 10 Home (64-bit) Option #A Upgrade each to 8GB of RAM instead of 4GB Deliver to High School Technology Office (8) Deliver to Elementary School Lab #3 (3) 3B 11 Lenovo ThinkPad E570 Notebook All system components must meet Microsoft Certification Standards. Vendor must put in writing that all standards have been met by their bid. Processor: Intel Core i3-7100u Processor (3MB Cache, up to 2.40GHz) Display: 15.6 inch LED Backlight 1366x768 or higher HD Display Memory: 4GB DDR3 (1 slot open) Hard Drive: 500 gigabyte DVD+/-RW Recordable 8x max Dual Layer Video: Intel HD Graphics 720p Built-in Intel Dual-Band Wireless-AC a/c wireless card (with backward compatibility to a, b, g, and n) Audio: Stereo Speakers with Dolby Advanced Audio External HDMI port, VGA, 3xUSB 3.0, and head-/microphone combo port Integrated HD WebCam, Gigabit Ethernet on-board Built-In 4-In-1 Memory Card Reader (SD/MMC/MS/MS Pro) 84-key full-size US English keyboard with integrated touchpad Rechargeable 6-cell Lithium-Ion Battery (9 hour actual run time) 1-year Basic Parts & Labor Warranty Loaded with Microsoft Windows 10 Home Option #A Upgrade each to 8GB of RAM instead of 4GB Deliver to High School Technology Office (8) Deliver to Elementary School Lab #3 (3) Page 4

6 4 6 Lenovo Basic USB 3.0 Docking Station Part #40AA0045US Deliver to High School Technology Office (6) 5 2 ASUS Model VB198T-P 19" LCD Monitor - Black View monitor specifications at: Deliver to Elementary School Lab #3 (2) Page 5

7 SPECIAL BIDDER NOTE: For all of our Toner Cartridges, we are going to request up to 2 (two) different bids per vendor. The main bid item will be the Original Equipment Manufacturer (OEM) Item. Under this main bid item, we will then ask for an Alternate price using a New Compatible cartridge. New Compatible means that the only part of the product that is reused is the core. That would be the outside casing of the cartridge. All of the internal parts are new. The vendor must put in writing the process by which their New Compatible cartridges are manufactured. Also, the vendor must guarantee in writing that their New Compatible cartridge will perform as good as or better than an OEM product in terms of both QUALITY & PAGE YIELD. A plan for returning defective toner cartridges must be put in writing as well, regardless of when the defect is found. Finally, the vendor must guarantee in writing that their product does not void any equipment warranties. ALSO NOTE: We are looking for a recycling plan for our New Compatible Cartridges. Many of the toner recyclers will not take these cartridges. 6 1 Okidata c831dn Color Laser Printer (SKU: ) See for information. Please note that this is the DN model with an internal duplexer. Include one additional 530 sheet tray for the 831 model (SKU: ) In addition to those which come with the machine, include four (4) additional toners of each color: Yellow: Magenta: Cyan: Black: Deliver to the High School Technology Office (1) 7 1 Okidata c332dn Color Laser Printer (SKU: ) See for information. Please note that this is the DN model with an interal duplexer. Include one additional paper tray for the 332 model (SKU: ) In addition to those which come with the machine, include two (2) additional toners of each color: Yellow: Magenta: Cyan: Black: Deliver to the High School Technology Office (1) Page 6

8 8 11 Okidata Black Toner for c831dn Color Laser Printer Part Number Deliver to the High School Technology Office (8) Deliver to the District Office (3) 8a 11 New Compatible Cartridge Must guarantee quality and page yield. 9 5 Okidata Cyan Toner for c831dn Color Laser Printer Part Number Deliver to the High School Technology Office (3) Deliver to the District Office (2) 9a 5 New Compatible Cartridge Must guarantee quality and page yield Okidata Magenta Toner for c831dn Color Laser Printer Part Number Deliver to the High School Technology Office (6) Deliver to the District Office (2) 10a 8 New Compatible Cartridge Must guarantee quality and page yield Okidata Yellow Toner for c831dn Color Laser Printer Part Number Deliver to the High School Technology Office (6) Deliver to the District Office (2) 11a 8 New Compatible Cartridge Must guarantee quality and page yield Okidata Black Imaging Drum for c831dn Color Laser Printer Part Number Deliver to the High School Technology Office (4) Page 7

9 13 2 Okidata Cyan Imaging Drum for c831dn Color Laser Printer Part Number Okidata Magenta Imaging Drum for c831dn Color Laser Printer Part Number Okidata Yellow Imaging Drum for c831dn Color Laser Printer Part Number Okidata Fuser for c831dn Color Laser Printer Part Number Deliver to the High School Technology Office (4) 17 2 Okidata Transfer Belt for c831dn Color Laser Printer Part Number Okidata Yellow Toner for Okidata MC363dn Color Laser Printer Part Number a 2 New Compatible Cartridge Must guarantee quality and page yield Okidata Magenta Toner for Okidata MC363dn Color Laser Printer Part Number a 2 New Compatible Cartridge Must guarantee quality and page yield. Page 8

10 20 2 Okidata Cyan Toner for Okidata MC363dn Color Laser Printer Part Number a 2 New Compatible Cartridge Must guarantee quality and page yield Okidata Black Toner for Okidata MC363dn Color Laser Printer Part Number a 2 New Compatible Cartridge Must guarantee quality and page yield Okidata Fuser for Okidata MC363dn Color Laser Printer Part Number Deliver to the High School Technology Office (1) 23 1 Okidata CMYK Image Drum for Okidata MC363dn Color Laser Printer Part Number Deliver to the High School Technology Office (1) 24 5 Hewlett-Packard Black Toner for M651dn Laser Printer (OEM) Part Number -- CF320A Deliver to the Elementary School Technology Office (5) 24a 5 New Compatible Cartridge Must guarantee quality and page yield Hewlett-Packard Cyan Toner for M651dn Laser Printer (OEM) Part Number -- CF331A Deliver to the Elementary School Technology Office (2) 25a 2 New Compatible Cartridge Must guarantee quality and page yield. Page 9

11 26 2 Hewlett-Packard Magenta Toner for M651dn Laser Printer (OEM) Part Number -- CF333A Deliver to the Elementary School Technology Office (2) 26a 2 New Compatible Cartridge Must guarantee quality and page yield Hewlett-Packard Yellow Toner for M651dn Laser Printer (OEM) Part Number -- CF332A Deliver to the Elementary School Technology Office (2) 27a 2 New Compatible Cartridge Must guarantee quality and page yield Hewlett-Packard Black Toner for LaserJet P1606dn (OEM) Part Number CE278A Deliver to the Elementary School Technology Office (25) Deliver to the High School Technology Office (25) 28a 50 New Compatible Cartridge Must guarantee quality and page yield Hewlett-Packard Black Toner for Personal LaserJet P1505 (OEM) Part Number CB436A Deliver to the Elementary School Technology Office (3) Deliver to the District Office (1) Deliver to the High School Technology Office (7) 29a 11 New Compatible Cartridge Must guarantee quality and page yield Hewlett-Packard Black Toner for Color LaserJet 4700 (OEM) Part Number Q5950A Deliver to the High School Technology Office (6) Deliver to the District Office (2) 30a 8 New Compatible Cartridge Must guarantee quality and page yield. Page 10

12 31 3 Hewlett-Packard Cyan Toner for Color LaserJet 4700 (OEM) Part Number Q5951A Deliver to the District Office (1) 31a 3 New Compatible Cartridge Must guarantee quality and page yield Hewlett-Packard Yellow Toner for Color LaserJet 4700 (OEM) Part Number Q5952A 32a 2 New Compatible Cartridge Must guarantee quality and page yield Hewlett-Packard Magenta Toner for Color LaserJet 4700 (OEM) Part Number Q5953A Deliver to the District Office (2) 33a 4 New Compatible Cartridge Must guarantee quality and page yield Hewlett-Packard Black Toner for Color LaserJet 3600N Part Number Q6470A Deliver to the High School Technology Office (4) Deliver to Elementary School Technology Office (5) 34a 9 New Compatible Cartridge Must guarantee quality and page yield Hewlett-Packard Cyan Toner for Color LaserJet 3600N (OEM) Part Number Q6471A Deliver to the High School Technology Office (3) Deliver to the Elementary School Technology Office (2) 35a 5 New Compatible Cartridge Must guarantee quality and page yield. Page 11

13 36 7 Hewlett-Packard Yellow Toner for Color LaserJet 3600N (OEM) Part Number Q6472A Deliver to the High School Technology Office (4) Deliver to the Elementary School Technology Office (3) 36a 7 New Compatible Cartridge Must guarantee quality and page yield Hewlett-Packard Magenta Toner for Color LaserJet 3600N (OEM) Part Number Q6473A Deliver to the High School Technology Office (4) Deliver to the Elementary School Technology Office (2) 37a 6 New Compatible Cartridge Must guarantee quality and page yield Hewlett-Packard Fuser for Color LaserJet 3600N (OEM) Part Number RM CN Deliver to the High School Technology Office (1) Hewlett-Packard LaserJet Model 1160 Toner Cartridges (OEM) Part Number Q5949A Deliver to the High School Technology Office (8) Deliver to the Elementary School Technology Office (3) 39a 11 New Compatible Cartridge Must guarantee quality and page yield Hewlett-Packard Black Toner for Color LaserJet CP2025N (OEM) Part Number CC530A Deliver to the High School Technology Office (4) 40a 4 New Compatible Cartridge Must guarantee quality and page yield. Page 12

14 41 4 Hewlett-Packard Cyan Toner for Color LaserJet CP2025N (OEM) Part Number CC531A Deliver to the High School Technology Office (4) 41a 4 New Compatible Cartridge Must guarantee quality and page yield Hewlett-Packard Magenta Toner for Color LaserJet CP2025N (OEM) Part Number CC532A Deliver to the High School Technology Office (4) 42a 4 New Compatible Cartridge Must guarantee quality and page yield Hewlett-Packard Yellow Toner for Color LaserJet CP2025N (OEM) Part Number CC533A Deliver to the High School Technology Office (4) 43a 4 New Compatible Cartridge Must guarantee quality and page yield Hewlett-Packard Black Toner for LaserJet P2035 Part Number CE505A Deliver to High School Technology Office (10) Deliver to District Office Technology Director (3) 44a 13 New Compatible Cartridge Must guarantee quality and page yield Hewlett-Packard Black Toner for LaserJet P4014n Part Number CC364A Deliver to District Office Technology Director (2) 45a 2 New Compatible Cartridge Must guarantee quality and page yield. Page 13

15 46 2 HP Black Toner for LaserJet #4050N Part Number C4127X Deliver to High School Technology Office (2) 46a 2 New Compatible Cartridge Must guarantee quality and page yield HP Black Toner for LaserJet #5000N Part Number C4129X Deliver to High School Technology Office (1) 47a 1 New Compatible Cartridge Must guarantee quality and page yield HP Black Toner for LaserJet 1200 Part Number C7115X Deliver to High School Technology Office (5) 48a 5 New Compatible Cartridge Must guarantee quality and page yield HP Black Toner for LaserJet Pro #M402n Part Number CF226A Deliver to the High School Technology Office (8) 49a 8 New Compatible Cartridge Must guarantee quality and page yield HP Black Toner for LaserJet Pro #M401n Part Number CF280A Deliver to the High School Technology Office (8) 50a 8 New Compatible Cartridge Must guarantee quality and page yield. Page 14

16 51 2 HP Yellow Toner for Color LaserJet 4650 Part Number C9722A 51a 2 New Compatible Cartridge Must guarantee quality and page yield HP Magenta Toner for Color LaserJet 4650 Part Number C9723A 52a 2 New Compatible Cartridge Must guarantee quality and page yield Hewlett-Packard #70 Matte Black Ink for DesignJet z5400 Plotter Part Number C9448A Deliver to High School Technology Office (2) 54 3 Hewlett-Packard #70 Photo Black Ink for DesignJet z5400 Plotter Part Number C9449A Deliver to High School Technology Office (3) 55 3 Hewlett-Packard #70 Light Grey Ink for DesignJet z5400 Plotter Part Number C9451A Deliver to High School Technology Office (3) 56 2 Hewlett-Packard #70 Cyan Ink for DesignJet z5400 Plotter Part Number C9452A Deliver to High School Technology Office (2) 57 4 Hewlett-Packard #70 Magenta Ink for DesignJet z5400 Plotter Part Number C9453A Deliver to High School Technology Office (4) Page 15

17 58 4 Hewlett-Packard #70 Yellow Ink for DesignJet z5400 Plotter Part Number C9454A Deliver to High School Technology Office (4) 59 1 HP #70 Printhead Photo Black & Light Grey for DesignJet z5400 Part Number C9407A Deliver to High School Technology Office (1) 60 1 HP #70 Printhead Magenta & Yellow for DesignJet z5400 Part Number C9406A Deliver to High School Technology Office (1) 61 1 HP #70 Printhead Matte Black & Cyan for DesignJet z5400 Part Number C9404A Deliver to High School Technology Office (1) Page 16

18 62 2 Canon VIXIA HF R82 Digital Camcorder Deliver to the High School Technology Office (2) 63 4 Canon EOS Rebel T6 DSLR Camera with 18-55mm & mm Lens Bundle Deliver to the High School Technology Office (4) Case Logic 15.6 Laptop Bag DLC115-BLK Designed to fit notebooks up to 15.6 inches wide Padded Laptop Compartment Workstation Area Deliver to the High School Technology Office (60) 65 2 Sony BDPS1700 Streaming Blu-Ray Disc Player 66 2 Logitech Wireless Keyboard and Mouse Part # MK320 Deliver to the Elementary School Technology Office (2) 67 1 Plasma Cutter: ` Torchmate 4400-FC80 CNC Plasma Cutting System Educational Package Include: Torchmate Plasma Table with 4x4 cutting area FlexCut 80 Plasma Torch Unlimited Student Licenses ProText Module One Year Instructor Curriculum Subscription Two Year Warranty on the Table Three Year Warranty on the Plasma Cutter Electrical Requirement: 208/220 single phase Include all shipping and incidental charges in the bid amount. Page 17

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